National 5 Administration and IT

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Stephanie Malone
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1 National 5 Administration and IT IT Solutions for Administrators Use word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet

2 Skills, knowledge and understanding from this booklet: Editing business documents, applying the house style: Select and change font, font size Set and change margins Insert text, delete text, move text Carry our manuscript corrections Enhance text, eg bold, italics, underline Align text Change line spacing Insert graphics Bullets and numbering Insert headers and footers Borders and shading Page numbering Creating and/or editing tables: Insert, delete or amend data Add or delete row(s) and columns(s) Borders and shading Merge cells Sort data Printing: Completed document Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 2

3 Let s get organised! Follow the instructions detailed below: Open your Administration and IT folder. Select your National 5 folder. Open your Use word processing applications or emerging equivalent technologies folder. Create a new folder and name it Brochure-Leaflet etc Booklet. All tasks from this booklet are to be saved in this folder!. In order for you to complete the following tasks, you will need to access your files from your Letterhead Folder! Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 3

SETTING THE SCENE Pampered Pooches Boarding Kennels You are employed as a part-time Administrative Assistant at Pampered Pooches Boarding Kennels, which is based in Bridge of Earn, Perthshire.

4 SETTING THE SCENE Pampered Pooches Boarding Kennels You are employed as a part-time Administrative Assistant at Pampered Pooches Boarding Kennels, which is based in Bridge of Earn, Perthshire. The business has been operating since 2011 and has accommodation for a maximum of 14 dogs. The owner s name is Joyce Matthews. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 4

5 Task 1a As an animal lover Joyce is keen to promote animal welfare. Key in the following information as a back-to-back leaflet. The leaflet will be available in the reception area for customers. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 5

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8 Complete the task. Save the file as ADVICEowninitials. Print one copy of ADVICEowninitials Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 8

9 Task 1b Make the following changes to our animal welfare leaflet. Page 1 remove graphic and insert the % Obese Dogs bar chart Move the paragraph headed Ensure they take regular exercise to become the 2nd top tip Enter the following as the last 2 tips Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 9

The section headed Regular Grooming should now read: Ensure the TOP TIPS TO KEEP YOUR DOGS HEALTHY AND HAPPY! section remains on one page. Complete the task.

10 The section headed Regular Grooming should now read: Ensure the TOP TIPS TO KEEP YOUR DOGS HEALTHY AND HAPPY! section remains on one page. Complete the task. Save the file as ADVICE2owninitials. Print one copy of ADVICE2owninitials. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 10

Engage is run by a team of 4 permanent employees (yourself included) and a team of volunteers.

11 SETTING THE SCENE Engage You are employed as an Administrative Assistant at Engage a youth community centre based in Dundee. Engage is run by a team of 4 permanent employees (yourself included) and a team of volunteers. The Centre Manager is Emily Fraser your Line Manager. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 11

Task 2a Claire has sent through information outlining the activities that the group could choose to take part in during their residential weekend.

Use varied formats to enhance this 4-page document, which should be produced on one sheet of A4.

12 Task 2a Claire has sent through information outlining the activities that the group could choose to take part in during their residential weekend. I have met with staff members and we ve selected 8 activities that are suitable for our group. Prepare a leaflet to give to participants. Use varied formats to enhance this 4-page document, which should be produced on one sheet of A4. The front page should contain the name of our community centre, an appropriate heading, the dates of the residential visit and a suitable graphic. Number pages 2-4 only. The text for pages 2 and 3 is given on the following pages and should be laid out as shown. The back page should show the following information: Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 12

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15 Complete the task. Save the query as ACTIVITYowninitials. Print one copy of ACTIVITYowninitials. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 15

16 SETTING THE SCENE REPOSE Repose is a restaurant which has been taken over by 2 friends of yours Sarah and Steven Alexander. They have asked you to use your administration skills to help them run the business effectively and efficiently. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 16

17 Task 3 A booking has been received from Mr Roy MacLean for the second Saturday in May. It is for 40 people and is a birthday celebration for his daughter Lindsey. Sarah and Steven have asked you to prepare the following information, attractively displayed, in the form of a double-sided, folded menu. The following should appear on the top half of the front page the name of the restaurant, the date of the celebration and Happy 21st Birthday Lindsey. Use a variety of formats to enhance this text. The bottom half of this page is for a photograph of Lindsey which will be inserted later. The layout of the menu and the remainder of the text is given below and on the following pages. The individual choices in each course should appear in bold at the left margin and the description of the dish should appear right aligned on the line(s) underneath. Use a smaller size for the description. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 17

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19 Complete the task. Save the file as MENUowninitials. Print one copy of MENUownitials. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 19

20 SETTING THE SCENE GoSport plc GoSport plc is a company which sells sportswear. You work as an assistant in the Administrative Support Department of Head Office and have been given several tasks to complete. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 20

21 Task 4 The Admin Manager has asked you to prepare a double-sided flyer advertising an Activities Afternoon for staff. One side of the flyer should show the following information and be attractively displayed on one sheet of A4 paper landscape using the full width of the page. Make use of different fonts and styles to enhance the document. The reverse side of the flyer should contain details of the 4 activities on offer with a graphic to illustrate each of the activities details on the following page. The activities should be displayed 2 on the left-hand side and 2 on the right-hand side of the paper (as shown on page 23). Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 21

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23 Complete the task. Save the file as ACTIVITIESowninitials. Print one copy of ACTIVITIESownitials. Using word processing applications or emerging equivalent technologies Brochure/Leaflet etc Booklet 23

National 5 Administration and IT

National 5 Administration and IT IT Solutions for Administrators Use spreadsheet applications or emerging equivalent technologies Spreadsheet Task Booklet Skills, knowledge and understanding from this