CareerSource Pasco Hernando Virtual Career Center Project

Transcription

1 CareerSource Pasco Hernando Virtual Career Center Project Virtual Career Center Mock-up Provided By: Blonde Creative Layout Design and Mock-up of Virtual Career Center Provided By: Blonde Creative

2 Figure 1

3 Project Milestones/Timelines Phase Activities Implementer(s) Timeline Deliverables Brief all project staff on the Project Coordinator, Weeks 1-3 All project staff in place program and their roles Management Team Start up Outline all relevant program policies/procedures, operational and financial Contracting and Vendor Procurement RFP's Management Team Weeks 1-3 Programmatic, operational and procurement SOP in place. PHWB Sr. VP of Finance, Program Coordinator Weeks 2-6 Executed contract with IT Vendor to produce site Plan for site development, gather information, graphics and content Project Coordinator Management Team Weeks 8-20 Completed Site Structure Site Design Interface Design Content Design- images and text for production Site Programing- coding for pages will be written to staging site for proofing CSPH Site Review Project Coordinator IT Vendor Weeks Completed Live Virtual One Stop Beta Testing Launch and Archiving Staff Training Train key staff on how to use the Virtual Career Center and assist customers Project Coordinator Management Team IT Vendor Weeks Trained staff ready to assist customers and able to full use all features of the site. Program Services Data Collection, Evaluation, and Project Monitoring Expanded ESC Operation Online Workshops and Video Services Program Offices Operational Develop and Perform Evaluation and Monitoring of Program, compile needed Programmatic and Financial data for reports Project Coordinator, ESC Manager, ESC staff Project Manager,, Project Manager, Programmatic Staff Program Monitor, Program Coordinator, Management Team Weeks Weeks ESC staff provide services to CSPH Customers and record those services in EFM for data collection and project evaluation. Online content available for customer access. Customer data recorded in EFM for data collection and evaluation. Online content available for customer access and being served by staff. Customer data recorded in EFM for data collection and evaluation. Quarterly and Annual reviews and reports as required by CareerSource Florida and DEO Teleconference Schedule Teleconferences will be held at the start and end of each phase of grant activities or every 4 weeks. Project Coordinator Weeks Coordinated schedule of conf. calls and/or webinars with CareerSource Florida Staff.

4 Sample Virtual Career Center Rooms and Associated Services

5 6.2.4 Budget Narrative Budget Line Items YR1 YR2 Leveraged Resources Total A. Personnel - Includes key personnel of PHWB. PHWB will be the lead applicant, providing administrative and fiscal oversight for the grant award. PHWB is also the public workforce investment system representative for the collaborative partnership. All personnel costs are approved by the Florida Department of Economic Opportunity (DEO) and include a cost of living adjustment (COLA) of 3% per year. Project Manager.25 - Base Salary $54,392 per year. Responsible for the daily oversight and implementation of the project. $ 13,598 $ 14,006 $ - $ 27, Base salary $ Create, maintain and coordinate needed online virtual one-stop services and programs, application processes, as well as conducting outreach and recruitment through social media, bogs and websites to potential participants and employers, assists program staff and participants with troubleshooting and resolving issues related to online processes and electronic file system. Resource Room Staff.25 -Base salary $38,000 per year (x 2years) to assist virtual customers with registration and information about services available. Buisness Services Staff.25 Base salary $48,000 per year (x 2 years) available to assist buisness services customers with accessing services, placing job orders and conducting virtual recruitment and job fair activities. Employment Support Center Staff (2).25 Base salary $38,000 per year (x 2 years) assist customers with routine services such as password resets, job referrals and basic computer assistance via phone, LiveChat and NetOp. REA Counselor.25 Base salary $45,000 per year (x 2 years) assist REA participants with accessing online orientations, forms, labor market information, job search assistance and follow up $ 22,280 $ 22,948 $ - $ 45,227 $ - $ - $ 19, $ 19,000 $ - $ - $ 24, $ 24,000 $ - $ - $ 38, $ 38,000 $ - $ - $ 22, $ 22,500 Program Monitor.05 - Base Salary $51, Responsible for reviewing progress against objectives, procedures, record keeping and financial management. $ 2,599 $ 2,677 $ - $ 5,275 Total Personnel Costs $ 38,476 $ 39,630 $ 103, $ 181,607 B. Fringe Benefits (includes federal taxes, retirement, and health benefits) Calculated at the institutional rate of 18% $ 6,926 $ 7,133 $ 14,059 Total Fringe Benefits $ 6,926 $ 7,133 $ 18, $ 32,689 C. Travel Local Travel Necessary to implement program activities and complete objectives; Estimated at allowed rate of reimbursement (150 miles $.445/mile) $ 801 $ 801 $ - $ 1,602 Training Travel Necessary travel to attend subject related training from Virtual One-Stop Developer. Estimated at an average of $1,500 per trip per person assuming 3 staff will attend one training session over the grant period. $ 4,500 $ - $ - $ 4,500 Total Travel $ 5,301 $ 801 $ - $ 6,102 D. Equipment $ - $ - Total Equipment $ - $ - $ - $ - E. Supplies Remote computer assistance software NETOP $ 2,709 $ 1,571 $ - $ 4,280 HP Envy 700qe Desktop PC with needed video card and editing capability $ 1,600 $ - $ - $ 1,600 Total Supplies $ 4,309 $ 1,571 $ - $ 5,880

6 Budget Line Items YR1 YR2 F. Contractual Blonde Creative: Development and creation of 3-D virtual services platforms to include WIA, WTP, REA, Jobseeker Services, Business Services, Workshops, Assessments, Youth Services, with Live Chat and Community Partners links. Complete site build, creative development and 3- d modeling, development of a mobile site complete with Apple and Android Apps and associated project management. $68,000 $ - $ - $ 68,000 Virtual Job Fair development and implementation $ 25,000 $ - $ - $ 25,000 Monthly Maintenance $85/hr.*8hrs per month $ 8,160 $ 8,160 $ - $ 16,320 Geographic Solutions: AMERICA S LABOR MARKET ANALYZER (ALMA) National Current and Historic Labor Market Analysis Engine. 5 Licenses $9,375 $9,375 $ - $18,750 Total Contracted Services $ 101,160 $ 17,535 $118,695 Administrative (10%) Estimated for management and general overhead (i.e. accounting, payroll, HR, rent, utilities, communications). Costs associated with the overall management and administration of this project will be allocated based on cost allocation plans submitted to and approved by Florida's Department of Economic Opportunity as is required by State policy. Such costs are displayed in this budget as an estimate if cost were allocated directly. Total administrative costs contained in this program are approximately 5% of the total 2-year budget $ 34,497 $ 34,497 Total Other $ - $ - $ 34,497 $ 34,497 I. Total Direct $ 156,172 $ 66,671 $ 222,843 J. Total Indirect $ - $ - $ 34, $ 34,497 K. Total Leveraged Funds (41.28% of total project budget) $ 122, $ 122,130 K. Total Grant Budget $ 156,172 $ 66,671 $ 156, $ 379,470 M Total Funding Requested from CareerSource Florida $ 156,172 $ 66,671 $ 222,843