INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR ENLISTMENT OF AGENTS FOR PROMOTION AND DEVELOPMENT OF PDIL s SERVICES

Transcription

1 INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR ENLISTMENT OF AGENTS FOR PROMOTION AND DEVELOPMENT OF PDIL s SERVICES 1.0 INTRODUCTION : Projects & Development India Limited (PDIL), a Category-I Mini Ratna Company owned by the Government of India, under Ministry of Chemicals & Fertilizers, and having ISO 9001:2008 Certification, is a premier consultancy organization of India, having experience of over 60 years in Planning, Design, Engineering, Procurement, Project Management, Construction & Commissioning of large scale Fertilizer, Chemical and other Industrial Projects like City Gas Distribution, Hydrogen Generation, Refinery Units, LPG Bottling Plants, etc. in India and abroad. 2.0 INVITE FOR EOI: PDIL is looking for dynamic and efficient Agent(s) for promotion and development of our Engineering Consultancy business in Mozambique / Tanzania / Nigeria / Congo / Sudan and Middle East. 3.0 SCOPE OF WORK OF AGENT/AGENTS: The Broad Scope of work is as follows: i) Act as representative of PDIL and liaison with Owners / Clients, related authorities, Consultants etc. for the opportunity identified. ii) Provide the following information to PDIL as and when asked by PDIL i.e. a) The prevailing Market Scenario b) Competition c) Local Information relevant thereto d) Requirements of Clients e) Local laws, ordinances, regulations, applicable rules, taxes and procedures f) Documentation issued by Client, Consultants, Government, Ministries, and other bodies relating thereto. iii) iv) Promote PDIL s Engineering and Project Management Consultancy Services (for Ammonia-Urea, Oil & Gas, Refinery and Pipeline Projects) with clients with necessary support provided by PDIL. Dealing with clients and other concerned parties right from procurement of enquiry document for conversion of enquiries into Purchase Order in favor of PDIL. v) Provide assistance to PDIL for following activities as and when asked by PDIL. Any Fee to be paid to concerned authorities / departments / government agencies / legal and regulatory bodies for rendering below mentioned services shall be borne by PDIL at actuals.

2 a) Arranging Visa Invitation letters for staff of PDIL visiting the destination country b) Obtaining work permits for PDIL staff and personnel as necessary. c) Legal and regulatory services. vi) vii) viii) ix) Liaison with clients for smooth execution of the orders. Assist in timely release of payments to PDIL in conformity with contractual terms and conditions. Assist in release of all Bank Guarantees on completion of contractual obligations by PDIL. Any other liaison service required by PDIL, if possible, not specifically mentioned in the scope of work. The agent will do their best in good faith to serve the interest of PDIL and will assist PDIL in all matters as per the broad scope of work stated above. 4.0 PRE QUALIFICATION REQUIREMENTS: PDIL invites Expression of Interest (EOI) from interested parties for enlistment of agents having good contacts and understanding of the working with major Ammonia - Urea, Oil & Gas, Refinery and Pipeline Projects in these nations and meeting the following prequalification criteria: 4.1 Past track record of business done in the countries under consideration by the Party with either of the following: a) Target customer for similar services b) Target customer for different services c) Other companies for similar services 4.2 Reference / Recommendation from either of the following a) Embassy / High Commission of respective countries in India b) Customer, Trade Associations, Local chambers of commerce in respective countries c) Ministries / Govt. agencies in the respective countries d) Ministries / Govt Agencies from India. e) Consultants who have worked in these countries f) Business Partners g) Indian Embassies of respective country 5.0 OTHER INFORMATION: 5.1 The agent/agents shall be appointed initially for a period of 2 years which may be renewed further for one year at a time depending upon satisfactory performance of the Agent. 5.2 Willing parties meeting the above criteria may kindly submit their EOI to PDIL along with details as required at Clause 4.1 and 4.2 above of PQ criteria and with following mandatory documents:

3 a) Letter addressed to PDIL under the Letter Head of the interested party stating their interest in being considered for enlistment as Agent b) Disclose the countries where the party has operations. The party also to state the countries they can serve for PDIL (among Mozambique/ Tanzania/ Congo/ Nigeria/ Sudan and Middle East) c) Copy of Registration / Certificate of Incorporation of the Company d) Bank Account statement / Bankers certificate duly endorsed by auditor /Chamber of Commerce / Bank d) Office address proof f) Affidavit / Confirmation on letter head duly vetted by Chamber of Commerce in attached Format from the Party that: i) They shall adhere to the local laws of the countries they operate/ Laws governing the agency agreement ii) iii) iv) They have not been blacklisted / banned by any other Company /Country There is no conflict of interest with the business of PDIL with their present business There are no legal cases pertaining to anti-bribery outstanding against them and they have never been convicted for such offences. g) Whether Mozambique/ Tanzania/ Congo/ Nigeria/ Sudan and Middle East Countries have laws / guidelines prohibiting appointment of agents (Party to submit certificate from legal firm of that country in attached format) h) Audited Balance Sheet and Profit & Loss Account statememt of last three years. 5.3 This EOI is only for enlistment of prospective agent and enlistment in no way would amount to any claim or legal right of any Party for appointment as PDIL s agent in Mozambique/ Tanzania/ Congo/ Nigeria/ Sudan and Middle East. PDIL reserves the right to cancel this EOI in whole or part without assigning any reason whatsoever. 5.4 PDIL also keeps the option for appointing a single agent for these countries or a separate agent for each one of them. 6.0 HOW TO APPLY: 6.1 The EOI with all required documents may be submitted by post/ at the following address: Mr. Vikas Gaur Additional General Manager PDIL Bhawan

4 A-14, Sector-1 Noida, Distt. Gautam Budh Nagar Uttar Pradesh , India bd@pdilin.com vgaur@pdilin.com 6.2 The Expression of Interest is to be submitted within 45 days from the date of issue of notice inviting EOI. 6.3 For submission by post / personal delivery, the envelopes may be superscribed with EOI for enlistment of agent. The same may be used as subject line while sending the EOI through for services. 6.4 For any information please contact: i) Mr. Sunil K.Gupta, Group General Manager Phone: , Mobile: (0) ii) Mr. Vikas Gaur Addl.General Manager (BD) Phone: , Mobile: (0) Enclosures: Annexure-1 Affidavit Annexure-2 Certificate from Legal Firm

5 Annexure I AFFIDAVIT (ON NON JUDICIAL STAMP PAPER) I, S/o., aged about years, having office at do hereby solemnly affirm and state as under: That I am working as in the Company and I am authorized by the Company to execute the present documents and actions and I am well acquainted with the prevalent procedures governing the project and I am competent and duly authorized to swear and depose this affidavit in my official capacity. That the contents herein are true to the best of my knowledge and legal submissions made therein (if any) are based on the advice of counsel / licensed practitioner. 1. That I, on behalf of M/s. (name of the agent Company), declare under my responsibility that with reference to the operation / execution and / or smooth functioning of the prospective order, including but not limited to activities prior, we shall adhere to the laws of the (country of prospective business) and the laws of the (country governing the agency agreement) and in the event of conflict between the two, shall forthwith inform PDIL in order to resolve such issue. 2. That we have not been blacklisted / banned by any other Company / Country. 3. That there is no conflict of interest with the business of PDIL and we shall act in favour of PDIL at all times hereafter. 4. That there are no legal cases pertaining to anti bribery outstanding against us. 5. That we are legal compliance with the local laws of (Country of prospective business) till date. 6. That our obligations extend to keep PDIL informed of any change in Local Laws of (Country of prospective business) that is worthy of consideration by way of issuances through a law firm which is a licensed registered practitioner in the (Country of prospective business). DEPONENT VERIFICATION Verified at on this the day of that the contents of the above affidavit are true and correct to the best of my knowledge. No part of it is false and nothing material has been concealed therefrom. DEPONENT

6 Annexure II CERTIFICATE FROM LEGAL FIRM FOR LAWS NOT PROBIBITING APPOINTMENT OF AGENTS This is to certify that (Country of prospective Business) does not have any law prohibiting Appointment of agents. We hereby certify / declare that (name of the legal Firm) is a licensed registered practitioner in (Country of prospective Business). (Authorized Signatory of the legal Firm) Please note: The above certificate is to be issued by a Legal Firm in the Country of Prospective business on their letter head with signature & seal.