Job description and person specification

Transcription

1 Job description and person specification Position Job title Delivery Field Work Support Directorate Operations & Information Pay band AFC Band 8a Responsible to Delivery Partner(s) in local geography Salary 40,428 to 48,514 Accountable to Delivery Partner Plus Inner London Weighting where appropriate by base location Tenure Substantive Position Responsible for Likely to have line management responsibility for RightCare analytical staff up to Band 7. Funding Arrangements Programme Funded Base TBC NHS England Values NHS England Behaviours The values enshrined in the NHS Constitution underpin all that we do: Respect and dignity. Commitment to the quality of care. Compassion. Improving lives. Working together for patients. Everyone counts. Our behaviours: leading by example: We prioritise patients in every decision we take. We listen and learn. We are evidence-based. We are open and transparent. We are inclusive. We strive for improvement.

2 Service and team About the role NHS RightCare is a national NHS England supported programme, contributing to the financial sustainability of the NHS which is a key priority of its Five Year Forward View. NHS RightCare helps to ensure the best possible care is delivered as efficiently as possible which is essential for both patients and the NHS. Ensuring people access the right care, in the right place at the right time, means more people can be treated effectively, now and in the future. Using leading edge medical evidence and practical support, NHS RightCare helps local health economies to understand how money is spent to deliver the best care in different parts of the country. NHS RightCare actively works with every clinical commissioning group (CCG) and sustainable transformation partnership (STP) in England and comprises professionals providing delivery, analytical, clinical advisory and programme management resource both internally and externally to the programme. NHS RightCare supports Local Health Economies to: Make the best use of their resources by tackling over and underuse of these Understand their performance by identifying variation between demographically similar populations so they can adopt and implement optimal care pathways more efficiently and effectively Focus on areas of greatest opportunity by identifying priority programmes which offer the best means to improve healthcare for people. The team is rapidly expanding, with new staff coming on-board to support and provide direct delivery support to clinical commissioning groups in implementing the NHS RightCare approach. As a result, there is now a significant requirement to increase the levels of core support to ensure the The Delivery Fieldwork Support will provide the Regional Delivery Team with dedicated logistical support. The post holder will collect and analyse programme, financial and HR data to support the effective operation of the directorate. The post holder will undertake programme/project work as required involving planning, analysis and interpretation and assessment of options on behalf of the delivery team. The post holder will support the delivery team to ensure that the programme is managed effectively and assist in its successful delivery by: Work flexibly alongside own Delivery Partner(s) and other Delivery Partners across the North, according to resourcing need and own capacity Participate in and contribute to regional and national RightCare teamworking and development meetings and events Travel regularly within the region according to assignment requirements Report to Delivery Partner(s) in local geography Focussed field support for Delivery Partners (DPs), supporting preparatory work and the necessary logistics by managing contact, facilitation (remote and on site) and visits. Support DPs by taking a lead on corporate processes and managerial responsibilities, to enable DPs to maximise their focus on CCGs and STPs. Managing the team s business support function, including developing and assisting the development of the team s business plan, progress and reporting risk and issue management. Manage corporate business returns, including planning and workforce returns. Use a content management system to ensure information is properly managed and best practice is shared across the team, Directorate and the wider NHS organisation.

3 programme remains on track to deliver its objectives in 17/18 and onwards. Key Job specifics and responsibilities Supporting the development of and maintenance of the programmes suite of documentation ensuring it is up to date and with the correct version control. Taking a leading on risk and issue management ensuring there is a robust process in place to record, manage and escalate risks. Take a lead in the coordination of training & development and recruitment activity across the Team. Manage aspects of the directorate budget. Key accountabilities Improving quality and outcomes To work collaboratively across the NHS England matrix, including integrating the National Director s portfolio with the Domain Leads. Enabling patient and public involvement To act as a champion for patients and their interests and involve the public and patients in the policy development and decisionmaking of NHS England. To ensure all public and patient contact with the office is of the highest professional standard. To embed patient and public involvement within NHS England at all levels of decision making. Promoting equality and reducing inequalities To uphold organisational policies and principles on the promotion of equality. To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensure we meet our duty to uphold and promote equality. Key Functional Responsibilities Operational To oversee team members to deliver requirements listed above and engage and liaise with key stakeholders, in particular; o To support the delivery of day to day activities and projects o To manage team and drive delivery of a range of business initiatives and projects o To operate in a highly political and sensitive environment o Support the portfolio of initiatives in demonstrating value for money for the current spend o To monitor, interpret and quality assure progress against deliverables to NHS England that often require adjustments specifically in relation to the complex corporate business agenda, strategic objectives and the business planning process o To develop business plans and provide expert strategic and policy advice and guidance on all areas of the National Director s portfolio Project Management

4 Partnership and cross boundary working To work closely with senior managers across NHS England, using analysis to improve decision-making on key priorities To work in partnership with others and as part of cross directorate teams to deliver successful outcomes To coordinate activities of other officers in the awareness of the business agenda with specific reference to communication of directorate and corporate activities To facilitate effective liaison with people at all levels, including senior staff at the Department of Health, Government Departments, MPs, senior staff in the NHS and partner organisations Leadership for transformational change To model a collaborative and influencing style of working, negotiating with others to achieve the best outcomes. Embedding this approach across the Directorate. Using insight and evidence for improvement To work alongside others to improve models using new methods and ways of thinking. Developing an excellent organisation To ensure the health, safety and wellbeing of all staff within the department. To ensure compliance with all confidentiality and governance requirements within the department. Lead the team in the delivery of project plans, allocating tasks as appropriate, identifying risks, issues and dependencies, considering best practice and current options and ultimately making decisions in the best interest of the project. Pro-actively manage stakeholders, respond to and resolve conflict when this arises through facilitation or other appropriate mechanisms. Be responsible for a high standard of work supporting the delivery of projects on time, to quality standards and in a cost effective manner. Maintain the project initiation document and associated plans with regular team meetings to monitor progress and resources. Demonstrate effective stakeholder management. Support other project managers as and when required. Take into account the impact of any change the projects will have on the business and oversee handover of any products to ensure full ownership and buy-in within the business Advocate the projects at senior and executive levels and ensure active engagement and sponsorship within NHS as a whole. Ensure that the projects maintain business focus, have clear authority and that the context, including risks, is actively managed in alignment with the strategic priorities of NHS. Financial and Physical Resources Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of budget management responsibilities, monitor expenditure on a regular basis. Budget holder for assigned function/team, budget setting with the Head of Department. Responsible for ongoing monitoring of expenditure against budget and ensuring the appropriate documentation is available for scrutiny.

5 To adhere to the NHS Managers Code of Conduct and any other relevant professional codes of conduct at all times. Identify products, equipment, services and facilities for assigned activities, achieving stakeholder buy-in as required. Placing orders and signing invoices. Responsible for making recommendations, providing advice and able to prepare strategic reports/briefings for the Head of Department, and relevant forums. People Management Directly manages the team of staff, responsible for day to day work assigned to Team. Responsible for recruitment. Responsible for undertaking appraisal and personal development and managing any employee relations issues. Forge close positive working relationships, in order to support an effective matrix approach to achieve NHS objectives. To support, motivate and develop people within the team. Managing third parties (such as consultants/interims) to ensure deliverables are met in a timely manner and within budget. Information Management Drafting reports summarising status on issues, appraising outcomes, and providing progress reports for the Head of Department. Collate as required, a range of information and lead appropriate analysis to develop robust business cases and contribute to project products. Analyse, interpret and present data to highlight issues, risks and support decision making.

6 Policy and Service Development Responsible for proposing and drafting changes, implementation and interpretation to policies, guidelines and service level agreements (SLA s) which may impact service. Proposes changes to own function making recommendations for other service delivery. The post holder will need to maintain a good knowledge of emerging policies from government departments for example pensions, change management, constitution. Research and Development Plan, develop and evaluate methods and processes for gathering, analysing, interpreting and presenting data and information Co-ordinating Research & Development initiatives, delegating as appropriate. Planning and Organisation Contribute to the strategic planning of team projects, identifying interdependencies across projects/functions, potential impacts on the wider organisation, resource requirements and building in contingency and adjustments as necessary. Contribute to short, medium and long term business plans, achieving quality outcomes. Key Working Relationships Operate effectively in a flexible and demanding environment and proactively engage with key stakeholders. Work effectively with a variety of external consultancies working on other projects and programmes within other NHS directorates as required.

7 Communicates and provides highly complex information to a wide range of internal and external stakeholders. (verbal, written and numerical) Deal with resulting potentially aggressive/antagonistic situations as required. Work and engage constructively with stakeholders on a range of business sensitive issues. Nurture key relationships and maintain networks internally and externally. Ensure close liaison with the Communications and Stakeholder team on public relations and marketing activities. Apply a structured change management approach and methodology in relation to change management. Deputise for the Head of Department as required.

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10 Person specification Criteria Essential Desirable Evidence* Qualifications Recognised project and programme management qualification such as Prince 2 or Managing Successful Projects. Knowledge and experience Educated to masters level or equivalent level of experience of working at a senior level in specialist area. In depth additional expert knowledge acquired over a significant period of time in the following area(s) Improvement methodology and/or programme management ideally in an NHS setting. Subject matter expertise across a number of key areas relating to healthcare e.g. health improvement, health economics, contracting, analytics. Extensive knowledge of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to master s level equivalent. Evidence of post qualifying and continuing professional development. Must have an understanding of the background to and aims of current healthcare policy and appreciate the implications of this on engagement. Should have an appreciation of the relationship between the Department of Health and individual provider and commissioning organisations. Member of relevant professional body. Skills and capabilities Ability to prioritise and manage competing demands, ensuring deadlines are met and utilising resources as necessary. Communication skills Excellent attention to detail and the ability to absorb information and identify errors in financial and staffing information. Ability to create and document compelling case for change. Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial

11 issues, and present complex and sensitive information to large and influential groups. Ability to negotiate on difficult and controversial issues including performance and change. Analytical skills Planning skills Management Skills Autonomy/Freedom to Act Physical skills Financial and Physical Resources Management Experience Values and behaviours Ability to analyse complex facts and situations and develop a range of options. Takes decisions on difficult and contentious issues where there may be a number of courses of action. Strategic thinking ability to anticipate problems before they arise. Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly. Comprehensive experience of project principles techniques and tools such as Prince 2 and Managing Successful Projects. Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals. Must be able to use initiative to decide relevant actions and make recommendations with the aim of improving deliverables and compliance to policies. Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales. Experience of identifying and interpreting national policy. Experience of researching best practice interpreting its relevance and processes/ practices which could be implemented successfully to achieve system reform (advising on policy implementation). Working knowledge of Microsoft Office with intermediate keyboard skills. Previously responsible for a budget, involved in budget setting and working knowledge of financial processes. Commitment to and focused on quality, promotes high standards in all they do.

12 Able to make a connection between their work and the benefit to patients and the public. Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients. Values diversity and difference, operates with integrity and openness Equality, diversity and inclusion Other Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others. Consistently looks to improve what they do, look for successful tried and tested ways of working, and also seeks out innovation. Actively develops themselves and supports others to do the same. Needs to have a thorough understanding of and commitment to equality of opportunity and good working relationships both in terms of day-to-day working practices, but also in relation to management systems. Used to working in a busy environment. Adaptability, flexibility and ability to cope with uncertainty and change. Willing to engage with and learn from peers, other professionals and colleagues in the desire to provide or support the most appropriate interventions. Professional calm and efficient manner. Demonstrates a strong desire to improve performance and make a difference by focusing on goals. Completer/Finisher. * Evidence will take place with reference to the following information: A Application form I Interview T Test or Assessment C Certificate KEY TO JOB DESCRIPTION AND PERSON SPECIFICATION COLOUR CODING

13 Light Blue Dark Blue Black JOB SPECIFIC INFORMATION: Text can be amended or additional information inserted ORGANISATION SPECIFIC INFORMATION: Text should not be amended NATIONAL GENERIC INFORMATION: Text should not be amended (denotes banding)