in FOLLOW Formula Time Systems Ltd The formula behind HR

Transcription

1 in FOLLOW Formula Time Systems Ltd The formula behind HR

2 Formula Time Systems Ltd A staggering 522* was the median cost of absence per employee per annum for private businesses in the UK in We offer cost effective solutions that will streamline your organisation, saving much needed money, time and resources enabling your HR team to get on with tasks such as rewarding and appraising your employees. How fts seeks to help your business grow and develop... We at fts are passionate about people and believe we ve developed the formula to help streamline your business and ensure communication within the workforce is seamless and without error. We design, develop and provide bespoke HR, time and attendance and project management software. We supply systems to a myriad of business sectors and sizes; our software is fully configurable to meet your businesses unique needs and requirements. 2 * Statistic taken from CIPD absence management survey 2016

3 Some examples of features we have to offer are as follows... - Time and attendance recording Job activity recording - Project management - Cloud computing - Mobile devices - Fire alarm monitor - Location mapping - The ability to generate reports instantly fts247 provides the Employer with the tools to monitor and control: - Attendance - Lateness - Holidays - Absenteeism fts247 empowers the Employee with the ability to: - View clocking record - View holiday balance - Annual entitlement taken/balance remaining - View absence records - Request a holiday 3

4 Time and Attendance - fts247 fts247 is a cloud-based solution which offers complete management of attended time and absence, whether your requirement is for Fixed/Rotating Schedules, Flexible Working or Flexi-Time or a combination of all of these, you will find fts247 offers a complete solution. Features of the system include, real time clocking information, fortnightly overview for rosta and cover planning, individual annual breakdown of attendance/absenteeism and much, much more. We offer a range of Clocking Terminals as well as the ability for employees to clock using their PC, tablet or mobile phone. Our most popular product is the biometric fingerprint scanner. However, we also offer a range of facial recognition, palm and proximity readers. This is an example of an employee s weekly clockcard. Notice that clockings outside of the schedule due times are calculated a calibrated giving the administrator the option to approve or decline overtime payments and oversea any late arrivals or early departures. The system is completely configurable to apply different rates of pay in accordance with your overtime rules, rates and times. Above the clockcard itself is a handy tool bar which can be used to page through or compile weeks, months and even years or clocking data. 4

5 The FTS247 package also provides you with various colourful and visually appealing reports on attendance and absenteeism including SSP and Bradford factor reporting! Shown are just two of our many reports figure 1 offering a user friendly annual breakdown and figure 2 shows a real time breakdown of employees checked in and a date and time of the clocking, besides the table is a graphical review also showing employees booked out sick, on annual leave or other absences. Like most things in fts247 these bars are configurable to your needs and your own businesses frequently used reasons for absence. Figure 1 Figure 2 5

6 Pictured above is our Who s Out window, this allows the user to see who is booked absent in any two-week period from a chosen start date. An important feature when allocating and approving holiday. As shown not only are the dates of absence shown and highlighted but the from and to dates of the shift that may need covering are given. Another format we provide to aide shift and absence planning includes our 14 Days pop up. Any absence will show highlighted displaying that day s shift of absence inside. Empty blocks or Days are non-contractual for the person on that row and if no absence code is present no highlighting will occur. 6

7 See below examples of our Bradford Factor and SSP Reports. Both reports enable the administrator to select a from and to date using the simple calendar icon and are fully exportable to CSV. They can be formulated and configured to suit your company policy. Our Bradford factor report is comprehensive in that it offers you the flexibility to report on both the incidence and occurrence of sickness, sick Bradford factor and the occurrence and duration of lateness, Late Bradford Factor. 7

8 Job Recording - fts360 fts360 is a web and or PC based solution which offers job and activity recording transactions. From small scale to large scale operations, from simple to complex systems fts360 offers a comprehensive range of solutions. Data Input can be from a variety of devices including Touch Screens PCs, Mobile Devices, Barcode Readers and Scanners. We offer a range of display boards as well as the ability for employees to use their PC, tablet or mobile phone. Time and Attendance Integration fts360 interacts with the fts247 T&A system to ensure that, for Employee based transactions, attended time and booked time balance. A typical employee based transaction configuration is - On Clock In, a Start Transaction (Job, Activity, Project, Cost Centre or Downtime) is generated. When the employee starts the next transaction the previous Active transaction is ended, the Time Taken calculated and a new Start Transaction generated. The employee continues to start new transactions throughout their due hours and on Clock Out the last Active transaction is ended. This ensures that all of the employee s time is allocated and that it balances to their attended time. Data Input can be from a variety of devices including Touch Screens PCs, Mobile Devices, Barcode Readers and Scanners. 8

9 Bespoke Development Each business sector has a different approach to their Our development would usually follow: day to day operations, meaning each client we speak with has different requirements. The way you report, the data you require to monitor and the way you analyse your information needs to be right for your organisation. Here at Formula Time Systems, we have a wealth of expertise in developing the right solution. We can combine parts of our core systems to suit you or start from scratch. We have an Agile method of working, which means you get to be part of the process as it happens. Our development process would usually follow: - Customer requirement/brief - Initial fact finding meeting - Mock updesign/proposal - Rewarking and integration - Installation and training - Ongoing support, updates and maintenance Location Mapping Manage and record employee login locations. When logging on via a mobile device, each employee's location can be recorded. The service is accurate to 10m using google API maps. Check that sub contractors are on site for the hours they log Monitor roaming sales staff appointments Live auto-refresh. This product links in with our Time & Attendance system, to produce an easy to use monitoring/reporting tool. 9

10 Hosting and Online Security With sensitive and personal information being recorded, ftstime has ensured that our clients data is safe and secure. We have partnered with one of the leading Hosting companies, UK Fast. - High speed connections for hosting your web service - Top level encryption - Mirrored Servers for fail safe use of your system - Your records will be kept for 2 years on the server before they are archived in the data centre UKFast is a leading managed hosting and colocation provider in the UK, providing dedicated server hosting, critical application hosting, and cloud hosting solutions for clients from varied industries. UKFast operates its own ISO-accredited data centre complex, which spans over 30,000 sq ft of enterprise-grade facilities for colocating your IT equipment. Fire Alarm Monitor (FAM) If a signal can be taken from the fire alarm system, usually from one of the sound devices, as an input to a comms port of a PC on the network. Then when the device sounds FAM will detect the signal and print a Fire Evacuation Report - as a list of employees currently clocked in. The report may be sequenced by Assembly/Muster points and may be directed to several printers on the network, either the whole report or by Assembly/Muster point. The FAM program will run on any PC on the network or server with a 9 pin comms port or via a RS232 to USB converter. There is also an option, PC Monitor, to display an alternate red the yellow flashing panel on the touch screen clocking terminals, if installed, and other specified PCs on the network. 10

11 Clocking Terminals Proven popular worldwide these handy little devices are compatible with any device yielding a USB port. Our diverse software can use the fingerprint reader as a clocking in device saving even more time. These fingerprint readers are small and easily placed at a reception desk or at the entrance to your work place hooked up to a tablet configured with our software. Another available biometric device we supply is the KABA Clocking terminal. These are ideal for a harsher, perhaps industrial working environment. They can also be weather proofed and kept outdoors. Lastly we also offer facial recognition scanner. The ZKTeco VF380 can hold up to 3000 face templates for 1:1 recognition and 400 for 1:N without dividing groups, and its verification time is less than 1 second. All setting operations are easily done on 3.0 inches TFT touch screen. 11

12 in FOLLOW Formula Time Systems Ltd FORMULA TIME SYSTEMS LTD Regus House Admiral Park Victory Way Dartford DA2 6QD SALES LINE SALES SUPPORT LINE SUPPORT