REQUEST FOR QUOTATION (RFQ) For Upgradation of PLC & HMI for PBB at stand at Kempegowda International Airport, Bengaluru

Transcription

1 REQUEST FOR QUOTATION (RFQ) For Upgradation of PLC & HMI for PBB at stand at Kempegowda International Airport, Bengaluru Name and address of the entity seeking proposal: Bangalore International Airport Limited. Administration Block, Kempegowda International Airport, Bengaluru Bangalore Web: Person responsible for any additional information and receipt of proposals: DGM Procurement and Contracts, Bangalore International Airport Limited Page 1 of 14

2 INDEX 1. INTRODUCTION 2. OBJECTIVE 3. MINIMUM ELIGIBILITY CRITERIA 4. DESCRIPTION AND TENTATIVE DATES OF THE TENDER ANNEXURES: I. Documents to be furnished Page 2 of 14

3 1. INTRODUCTION Bangalore International Airport Limited ( BIAL ), the owner and operator of the Kempegowda International Airport, Bengaluru (the Airport ), and a company registered and incorporated under the Companies Act, BIAL is committed to establishing this Airport as one of India s leading airports, in terms of quality and efficiency and set a benchmark for the future commercial development of Indian airports. 2. OBJECTIVE BIAL intends to services Upgradation of PLC & HMI for PBB at stand. The Services shall be executed in accordance with the list of approved makes, Bill of quantities & specifications. For the successful execution and completion of Services, BIAL is interested in receiving Proposals/Quotes from suitably qualified and experienced company on the terms and conditions contained in this RFQ. The Proposal/Quote shall comply with all the standards listed in the technical specification, drawings, timeline and schedule of quantities mentioned in the RFQ. BIAL has adopted the following schedule for submission of the Proposals, selection and award of tender under this RFQ. 3. MINIMUM ELIGIBILITY CRITERIA: Bidder should have 3 years of minimum work experience in the field of Upgradation of PLC & HMI for PBB at stand Services. Bidders are requested to submit certified copies of all the documents mentioned below along with the proposal. 4. DESCRIPTION AND TENTATIVE DATES OF THE TENDER: 4.1 BIAL has adopted the following schedule for submission of the Proposals, selection and award of tender under this RFQ: Sl.No Heading Date 1 Last date to send the request for RFQ Doc 02-Feb-2018 Page 3 of 14

4 2 Last date for submission of Proposals 09-Feb-2018 For all communication, ID: Firm / Company Background Details 1. Firm/Company History 2. All the registration certificates 3. List of similar services handled in the last 3 Years (Attach separate Sheet). 4. List of similar services for which work in progress (Attach separate Sheet & Enclose Purchase Orders as proof). 5. Certified true copy of Experience Certificates or Customer satisfaction certificates or Completion certificate for at least last 3 years and summarize as in table below (Attach separate Sheet). BIAL reserves its right to demand any other additional information that might be relevant for the evaluation of the proposal, at a later stage. Existing System details. Sl. No. Stand No.# PBB no.# Item Item Description Make Model Quantity/Each Stand PLC MESSUNG FX2N PLC I/O Module Details 64 DI & 64 DO 48 DI MISTUBSHI FX2N- 128MR FX2N- 16EX AI FX2N- 4DA AO FX2N- 4AD 2 High Speed Counter FX2N- 1HC 1 HMI HMI PROFACE GP Page 4 of 14

5 Special instructions to Bidders for e-tendering General Electronic tendering (e-tendering) is a new methodology for conducting public procurement in a transparent and secured manner. The Government of India has made e-tendering mandatory. Suppliers/ Vendors bidding for a tender will be the biggest beneficiaries under this new system of procurement. The Special Instructions to Bidders for e-tendering supplement Instruction to Bidders, as given in these Tender Documents. Submission of online Bids is mandatory for this tender. For conducting e-tendering, Bangalore International Airport Limited - Projects has decided to use the portal through TCIL, a Government of India Undertaking. This portal is based on the world s most secure and user friendly software from ElectronicTender. A portal built using ElectronicTender s software is also referred to as ElectronicTender System (ETS). Benefits to suppliers/vendors are outlined on the Home-page of the portal. Instructions Tender Bidding Methodology: Sealed Bid System - Single stage two envelope Broad outline of activities from Bidder s perspective: 1. Procure a Digital Signing Certificate (DSC) Page 5 of 14

6 2. Register on Electronic Tendering System (ETS) 3. Create Marketing Authorities (MAs), Users and assign roles on ETS. It is mandatory to create at least one MA. 4. View Notice Inviting Tender (NIT) on ETS 5. For this tender - Assign Tender Search Code (TSC) to an MA 6. Download official copy of Tender Documents from ETS. 7. Bid-Submission on ETS. 8. Post Time of Event (TOE) queries & clarifications For participating in this tender online, the following instructions are to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the ETS. Digital Certificates For integrity of data and authenticity/ non-repudiation of electronic records, and to be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC), also referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer Page 6 of 14

7 Registration To use the ElectronicTender portal suppliers/vendors need to register on the portal. Registration of each organization is to be done by one of its senior persons who will be the main person coordinating for the e- tendering activities. In ETS terminology, this person will be referred to as the Super User (SU) of that organization. For further details, please visit the website/portal, and click on the Supplier Organization link under Registration (on the Home Page), and follow further instructions as given on the site. Supplier / vendor shall pay annual registration fee as applicable. Instructions for online/ offline payment of registration fee After successful submission of registration details and payment of annual registration fee, please contact TCIL/ ETS Helpdesk (as given below) to get your registration accepted/activated. Important Note: To minimize teething problems during the use of ETS (including the registration process), it is recommended that the user should peruse the instructions given under ETS User-Guidance Center located on ETS Home Page, including instructions for timely registration on ETS. The instructions relating to Essential Computer Security Settings for Use of ETS and Important Functionality Checks should be especially taken into cognizance. Please note that even after acceptance of your registration by TCIL, to respond to a tender you will also require time to complete activities related to your organization, such as creation of MA, Users, assigning roles to them, etc. TCIL/ ETS Helpdesk Page 7 of 14

8 Telephone/ Mobile Customer Support: (Multiple Lines) Emergency Mobile Numbers: , , ID [Please mark CC: Bangalore International Airport Limited - Projects Contact Person Vice President Contracts & Procurement Telephone/ Mobile Phone: [between 8:30 hrs to 17:30 hrs on working days] ID e&mbid4@bialairport.com Page 8 of 14

9 Some bidding related information for this Tender (Sealed Bid) The entire bid-submission would be online on ETS. Broad outline of submissions are as follows: Submission of bid-parts/ envelopes (Bid-Parts) Technical-Part Financial-Part Submission of digitally signed copy of Tender Documents / Addendum Offline Submissions: Kindly refer RFP document / addendum for offline submission. Special note on security and transparency of Bids Security related functionality has been rigorously implemented in ETS in a multi-dimensional manner. Starting with 'Acceptance of Registration by the Service Provider', provision for security has been made at various stages in ElectronicTender's software. Security related aspects for bid submission is outlined below: As part of the ElectronicEncrypter functionality, the contents of both the ElectronicForms and the Bids are securely encrypted using a Pass-Phrase created by the Bidder himself. Unlike a password, a Pass-Phrase to be used can be a multi-word sentence with spaces between words (eg I love this World). A Pass-Phrase is easier to remember, and more difficult to break. It is mandatory that a separate Pass-Phrase be created for each Bid-Part. This method of Bid-encryption does not have the security and dataintegrity related vulnerabilities which are inherent in e-tendering systems which use Public- Key of the specified officer of a Buyer organization for bid-encryption. Bid-encryption in ETS is such that the Bids cannot be decrypted before the public online Tender Opening Event (TOE), even if there is connivance between the concerned tender-opening officers of the Buyer organization and the personnel of e-tendering service provider, in this case TCIL. Page 9 of 14

10 CAUTION: All bidders must fill ElectronicForms for each bid-part sincerely and carefully, and avoid any discrepancy between information given in the ElectronicForms and the corresponding Bid documents uploaded. If variation is noted between the information contained in the ElectronicForms and the Bid documents uploaded, the contents of the ElectronicForms shall prevail. Additionally, the bidder shall make sure that the Pass-Phrase to decrypt the Technical Bid-Part is furnished to below id on 9 Feb e&mbid4@bialairport.com There is an additional protection with SSL Encryption during transit from the client-end computer of a supplier/vendor organization to the e-tendering server/ portal. Page 10 of 14

11 Other Instructions For further instructions, supplier / vendor shall visit the home-page of the portal and go to the User-Guidance Center The help information provided through ETS User-Guidance Center is available in three categories users intending to register / first-time users, logged-in users of Buyer organizations, and logged-in users of supplier / vendor organizations. Various links (including links for User Manuals) are provided under each of the three categories. Important Note: It is strongly recommended that all authorized users of supplier/vendor organizations should thoroughly peruse the information provided under the relevant links, and take appropriate action. This will prevent hiccups, and minimize teething problems during the use of ETS. SEVEN CRITICAL DO S AND DON TS FOR BIDDERS The following 'SEVEN KEY INSTRUCTIONS for BIDDERS' must be assiduously adhered to by supplier / vendor organizations: 1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on ETS. 2. Register your organization on ETS well in advance of the important deadlines for your first tender on ETS viz Date and Time of closure of procurement of Tender Documents and Last Date and Time of receipt of Bids. Please note that even after acceptance of your registration by TCIL, to respond to a tender you will also require time to complete activities related to your organization, such as creation of - Marketing Authority (MA) [ie a department within the supplier/ vendor organization responsible for responding to tenders], Users for one or more such MAs, assigning roles to them, etc. It is mandatory to create at least one MA. This unique feature of creating an MA enhances security and accountability within the supplier/ vendor organization. Page 11 of 14

12 3. Get your organization's concerned executives trained on ETS well in advance of your first tender submission deadline on ETS. 4. For responding to any particular tender, the tender (ie its Tender Search Code or TSC) has to be assigned to an MA. Further, an Official Copy of Tender Documents should be procured/ downloaded before the expiry date and time of procurement of Tender Documents. Note: Official copy of Tender Documents is distinct from downloading Free Copy of Tender Documents. Official copy of Tender Documents is the equivalent of procuring physical copy of Tender Documents with official receipt in the paperbased manual tendering system. 5. Submit your bids well in advance of tender submission deadline on ETS (There could be last minute problems due to internet timeout, breakdown, etc.). 6. It is the responsibility of each supplier / vendor to remember and securely store the Pass-Phrase for each Bid-Part submitted by that supplier / vendor while bidding. In the event of supplier / vendor forgetting the Pass-Phrase before the expiry of deadline for bid submission, facility is provided to the supplier / vendor to annul the previous submission from the Bid-Submission Overview page and start afresh with new Pass- Phrase(s). 7. ETS will make your bid available for opening during the online public Tender Opening Event (TOE) ONLY IF your status pertaining to overall bid submission is Complete. For your record, you can generate and save a copy of final submission receipt. This receipt can be generated from 'Bid-Submission Overview Page' only if the status pertaining to overall bid submission is Complete. NOTE: While the first three instructions mentioned above are especially relevant to first-time users of ETS, the fourth, fifth, sixth and seventh instructions are relevant at all times. Minimum Requirements at Bidder s End 1. Computer System having configuration with minimum Windows 7 or above, and Broadband connectivity 2. Microsoft Internet Explorer 7.0 or above 3. Digital Certificate(s) Page 12 of 14

13 Training Program for Suppliers and Vendors One day training (10:00 to 17:00) would be provided by TCIL. Training is optional. Suppliers / Vendors are requested to carry a laptop and wireless connectivity to internet. Scheduled Date Venue Vendors Training Charges (Per Participant) To be filled To be filled Rs. 5,000/- (Plus %) Tender participation charges per Bidder Portal Charges - Supplier/Bidder participation charges per sealed bid tender (excluding any follow-up e- auction, if any) payable directly to TCIL: - Estimated Tender Value < Rs Lacs - Estimated Tender Value >= Rs Lacs but < Rs Lacs - Estimated Tender Value >= Rs Lacs but < Rs. 2.0 Crores - Estimated Tender Value >= Rs. 2.0 Crores but < Rs Crores - Estimated Tender Value >= Rs Crores < Rs Crores - Estimated Tender Value >= Rs Crores 1,000 /- 1,500 /- 5,000 7,500 /- 10,000/- 15,000/- Page 13 of 14

14 Online Payment: TCIL s e-procurement portal is currently integrated with Indusind (PayU) and ICICI Bank s Online Payment Gateway for receipt of online payments through net banking, Debit Card and Credit Card towards Portal Registration Charges and Per-Tender Bidding Fee as applicable. Special Note: All applicable Taxes and duties are in addition to the above charges. Presently, Goods and Service Tax 18 % is applicable. Page 14 of 14