Whitepaper. SAP Application Migration Made Easy. Author : Srinivasan Sitaraman. Published in October 2010

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1 Author : Srinivasan Sitaraman Published in October 2010 Hexaware Technologies. All rights reserved.

2 Table of Contents 1. Introduction 2. Landscapes realignments 3. DataMorphy Solution 4. Features 5. Business Benefits 6. Case Study 7. Client 8. Business Requirements 9. Solutions 10. Benefits Author s Bio Pandian C Muneeswara Pandian C Muneeswara is the Principal Consultant from Hexaware Technologies, with more than 13 years of experience in leveraging metadata of BI systems. You can reach him at muneeswarap@hexaware.com Hexaware Technologies. All rights reserved. 2

3 Introduction This paper presents implementation vision for faster, more efficient and cost effective migration, from PeopleSoft to SAP, through a viable solution. For companies looking to migrate their enterprise applications from PeopleSoft to SAP, Hexaware has introduced a new solution - our proprietary migratory tool - DataMorphy. The tool helps accelerate the migration process; significantly cutting down the time, effort and cost involved in the transition. Landscapes realignments IT landscapes are mandated by continuous realignment to enhance business opportunities. Evolving businesses, rapid technology change, continuous reduction in IT budget implies significant changes. New system implementation or consolidations are necessitated by number of triggers such as a) consolidate enterprise applications due to merger and acquisitions, b) legacy modernization, c) migrating from unsupported versions or d) saving maintenance cost for different ERPs. Projects such as these necessitate migration of business data into the target systems. Data Migrations being time-consuming, costly and resource-intensive projects require careful planning, sufficient resources, use of smart tools, and thorough testing in order to be successful. Forrester estimates that more than 35% of migration initiatives fail because of issues related to lack of planning, insufficient resources, infrastructure issues, lack of budget, and insufficient time allocated to data migration projects & activities. Data migration has been historically been undervalued, under resourced and not treated with the attention it deserves. With market survey points to 60% of data migration project found to have over run on time and/or budget. Other than the need for planning and staffing, number of other migrations challenges include lack of data profiling, data cleansing, lack of transformation specifications and the inherent need for consistent coordination between target and legacy systems to resolve migration issues. The migration challenge increases when the legacy system or its processes have been outsourced or limitation in the availability of the required resources from the legacy teams or when organizations have number of diverse legacy systems for migration. The challenges gets multiplied especially when the target system is a ERP, migrations pertaining to ERP s mandates high cost cross ERP consultants in large numbers (Technical and Functional). Also other challenges specific to ERP systems include the need to analyze complex underlying schema, understanding and mapping ERP concepts and business processes, identifying complex transformation, defaulting and cleansing rule sets to handle. DataMorphy Solution DataMorphy is an automated tool to accelerate the data migration between any source system(s) to any target system. The tool comes with a set of pre-built transformation rules. This tool is Hexaware s proprietary rapid Enterprise Application migratory to assist customers in the movement of business data from Legacy to Enterprise application by minimizing the associated risk and effort. DataMorphy expedites the ERP implementation by accelerating the migration time of the customer and saves up to 39% of effort involved. Hexaware Technologies. All rights reserved. 3

4 DataMorphy is a tool that defines systematic approach for the Data migration by replicating the Source and Target systems as Business Process. These Business Processes are then mapped and the required transformations are defined. The data extraction logic defines the data to be extracted from the source system in the target system purview. DataMorphy transforms the extracted data files based on the defined conversion rules and mappings. The output data files are then uploaded into the target system using the upload programs. Features Built in adapters to SAP, PeopleSoft & Oracle EBS Enable registration of source and target business processes & the subsequent process mapping Built in (out of box) transformation rules engine to aid cleansing, transformation and defaulting Interactive Work Bench for configuring new transformation rules Special handlers for transforming primary & critical values (Key fields & conceptual data) Stage gate check point available to verify critical value transformation Enables parallel transformation for various business processes Provides detailed documentation on all field and record level transformation statistics for all business process. Isolation of erroneous data Migration process can be scheduled as a batch and run Supports data in Delimited Text format, Excel Format and XML format Business Benefits Minimizes the re-implementation timeline, cost & effort Automatically identifies the organization, foundation and master setup structures that have been configured in the PeopleSoft system Automatically configures the target SAP system in line with the existing PeopleSoft application Provides audit trails and exception reports to aid business process & configuration migrations Provides built-in mapping and configurable rule sets to aid faster PeopleSoft to SAP migration Reduces the cost of numerous technical/functional consultants required in traditional PeopleSoft to SAP migrations Case Study Client: Large Auditing Firm is a global network of professional firms providing Audit, Tax, and Advisory services. Operate in 145 countries and have more than 123,000 professionals working in member firms around the world Business Requirements: Client identified SAP HR as a single system and migration of all legacy data/process of Europen operations from People soft to SAP Migration from multiple PeopleSoft HRMS versions to SAP ECC 6.0 HCM version Migration and harmonization of all existing HR business processes to SAP Solutions: Migrated 30 PeopleSoft HR process to 24 SAP HR Infotypes Transformed and migrated 1.57 million HR transactions 5 months, 5 migration runs, 3 environments. Migration run time optimized from 52 hrs to 28 hrs Total Cost Savings of around $350K 1574 man hours saved (if done manually) Translated in total savings of around $350K on cost Hexaware Technologies. All rights reserved. 4

5 To learn more, visit Address 1095 Cranbury South River Road, Suite 10, Jamesburg, NJ Main: Fax: Safe Harbor Certain statements on this whitepaper concerning our future growth prospects are forward-looking statements, which involve a number of risks, and uncertainties that could cause actual results to differ materially from those in such forward-looking statements. The risks and uncertainties relating to these statements include, but are not limited to, risks and uncertainties regarding fluctuations in earnings, our ability to manage growth, intense competition in IT services including those factors which may affect our cost advantage, wage increases in India, our ability to attract and retain highly skilled professionals, time and cost overruns on fixed-price, fixed-time frame contracts, client concentration, restrictions on immigration, our ability to manage our international operations, reduced demand for technology in our key focus areas, disruptions in telecommunication networks, our ability to successfully complete and integrate potential acquisitions, liability for damages on our service contracts, the success of the companies in which Hexaware has made strategic investments, withdrawal of governmental fiscal incentives, political instability, legal restrictions on raising capital or acquiring companies outside India, and unauthorized use of our intellectual property and general economic conditions affecting our industry. Hexaware Technologies. All rights reserved.