Procurement Strategy & Action Plan From Quick Wins to Long- Terms Savings Opportunities. Simon Lipscomb, Sales Director, PROACTIS

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1 Procurement Strategy & Action Plan From Quick Wins to Long- Terms Savings Opportunities Simon Lipscomb, Sales Director, PROACTIS

2 Agenda Introduction Procurement goals and actions Results seen in existing projects How Spend Control tools & services can help Summary

3 PROACTIS Overview Global Spend Control & eprocurement solution provider Technology-led tools & services for procurement & financial professionals Solutions that deliver bottom-line value Monetary savings Improved operations & efficiencies Governance & risk mitigation 800 customers c. 2m users 90+ countries c. 1m suppliers relationships

4 Procurement Goals & Actions START-UP PHASE (first days) Where am I? What are we doing today? What do I have to work with? What should my big picture strategy be?

5 Procurement Goals & Actions START-UP PHASE (first days) INITIAL IMPACT PHASE (second days) Where am I? What are we doing today? What do I have to work with? Execute quick hit savings Gain visibility to drive bigger opportunities What should my big picture strategy be?

6 Procurement Goals & Actions START-UP PHASE (first days) INITIAL IMPACT PHASE (second days) RAMP-UP/ SUSTAINMENT PHASE Where am I? What are we doing today? What do I have to work with? What should my big picture strategy be? Execute quick hit savings Gain visibility to drive bigger opportunities Build a sustainable infrastructure

7 PROACTIS Spend Control Platform SUPPLIER INTERACTION SUPPLIER NETWORK SUPPLIER COMMERCE SOURCE-TO-CONTRACT PURCHASE-TO-PAY Supplier Management Sourcing Contract Management Content Management Purchasing Payables SPEND VISIBILITY & ANALYSIS Transition Services SYSTEMS INTEGRATION EXPERT SERVICES Advisory Services Managed Services

8 PROACTIS Supplier Network SUPPLIER NETWORK SUPPLIER INTERACTION Communication & Collaboration Join Network View Opportunities Self-Service Profile Management Self-Service Catalogue Management Contract Visibility Account Enquiry SUPPLIER COMMERCE Ordering View & Acknowledge Orders Punch-Out Invoices Invoicing Receipt & Status Supplier Self-Billing Purchase Order Flip SPEND VISIBILITY & ANALYSIS Supply Chain Finance Accelerated Payments

9 Start-up Phase (first days) STRATEGIC GOALS Understand current spend Understand current supply base Understand current risk Understand current process Understand & strengthen team Establish strategy

10 Start-Up Phase (first days) STRATEGIC INITIATIVES ACTIONS Understand current spend Understand current supply base Understand current risk Understand current process Understand & strengthen team Rank categories & suppliers Gain visibility of inactive suppliers Gain visibility of category coverage Review/ improve quality of supplier information Review supplier performance & compliance Establish strategy

11 Initial Impact Phase (second days) START-UP PHASE (first days) INITIAL IMPACT PHASE (second days) Understand current spend Understand current supply base Understand current risk Understand current process Understand & strengthen team Generate quick savings Gain visibility & control of contracts Improve supplier information and communication Reduce risk Establish strategy

12 Initial Impact Phase (second days) STRATEGIC INITIATIVES ACTIONS Generate quick savings Gain visibility & control of contracts Improve supplier information and communication Reduce risk Re-source most important categories where possible Possibly rationalise suppliers Stop mishandling issues like auto-extensions Increase electronic supplier interaction and commerce Improve new supplier qualification process Improve supplier performance review process Improve ongoing supplier compliance review process

13 Ramp-Up/Sustainment Phase START-UP PHASE (first days) INITIAL IMPACT PHASE (second days) RAMP-UP/ SUSTAINMENT PHASE Understand current spend Understand current supply base Understand current risk Understand current process Understand & strengthen team Establish strategy Generate quick savings Gain visibility & control of contracts Improve supplier information and communication Reduce risk Increase on-contract spend Increase spend under management Manage contracts Increase Procurement capacity

14 Ramp-Up/ Sustainment Phase STRATEGIC INITIATIVES ACTIONS Increase on-contract spend Increase spend under management Manage contracts Increase Procurement capacity Increase purchasing process controls Strategic source across categories Establish contract milestones (e.g. compliance verifications) Manage contract expirations (conscious extension, drop, re-negotiate) Streamline procurement processes Put routine purchases in hands of organisation using standardised process Expand capacity with outsourced services

15 You Can Change the Game with PROACTIS SUPPLIER INTERACTION SUPPLIER NETWORK SUPPLIER COMMERCE SOURCE-TO-CONTRACT PURCHASE-TO-PAY Supplier Management Sourcing Contract Management Content Management Purchasing Payables SPEND VISIBILITY & ANALYSIS Transition Services SYSTEMS INTEGRATION EXPERT SERVICES Advisory Services Managed Services

16 Achieving Greater Bottom-Line Value Diagnose + Gain + Sustain Automation + Transformation Not a project a new way of life

17 Next Steps Visit the PROACTIS Stand Talk to us Pick up our Spend Control Success brochure Request our evaluation guide Visit proactis.com

18 Simon Lipscomb +44 (0)