NEW YORK, N.Y. I0004 DIVISION OF MATERIEL. NOTICE =OF- ADDENDUM ADDENDUM #1

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1 NEW YORK, N.Y. I0004 DIVISION OF MATERIEL NOTICE =OF- ADDENDUM ADDENDUM #1 BID OPENlNGlDUE DATE: AUG. 10,2010

2 2 Broadway New York, NY Thomas F. Prendergast President New York City Transit August 3,2010 ADDENDUM NO. 1 Contract No. 08K0020 Repair of Light Duty Automatic Transmissions TO ALL PROSPECTIVE BIDDERS: Changes to the Contract Documents - Remove page six (6) of the Specific Contract Provisions and replace it with the revised Specific Contract Provisions page attached. (See also a redlined version attached indicating the changes made via this addendum.) - Remove page T-2 of the Technical Specifications and replace it with the revised Technical Specifications page attached. (See also a redlined version attached indicating the changes made via this addendum.) The following question was received and the answer to the question is hereby made part of the contract: Q1. With regard to the above contract we have a question regarding items in the SPECIFIC CONTRACT PROVISIIONS SECTION I11 as follows: PAGE ARTICLE 102 PARAGRAPH A: The work to be performed under this contract may briefly be described as removing, repairing or rebuilding and re-installing the Authority's light duty automatic transmissions of the types and manufacturers listed in the Price Schedule, as required during the term of the Contract, for the portion of the Authority's auto and truck non-revenue fleet listed on Attachment A, including all necessary or incidental work, labor, materials and transportation. etc--- PAGE ARTICLE 104 PARAGRAPH H Each Rebuilt Unit or new flywheel must be a factory OEM Rebuilt Unit in accordance with the Manufacturer's Guide and invoiced at its cost as set forth for that model in the Price Schedule. Our question is this: Article 102 Paragraph A indicates the prices being bid are for a facility (vendor) rebuilt or repaired transmission on fleet as indicated on your schedule and labor to install this unit. Page 1 of 2 MTA New York City Transit is an agency of the Metropolitan Transportation Authority, State of New York

3 Contract 08K0020 Addendum No. 1 August 3,201 0 Article 104 Paragraph H indicates you are requesting an OEM FACTORY REBUILT UNIT discounted in accordance with parts discount schedule. Please clarify. A. Please see the revised Specific Contract Provisions Article 104, Paragraph H. Please note, per Technical Specifications page T-3, replacement flywheels shall be OEM parts. All other conditions remain unchanged. "Reminder: Be sure to attach this addendum to your bid or acknowledge it in the place provided in Bidder's Proposal. Failure to do so may result in rejection of your bid." \. Alain Chirot Senior Director Materiel Division Page 2 of 2

4 SPECIFIC CONTRACT PROVISIONS D. For a repairable Unit, the Work Order submitted by the Contractor shall consist of an itemized estimate of the number of labor hours, parts and materials for the removal, repair and reinstallation of transmissions in accordance with the Technical Specifications and the Price Schedule. The Authority shall only be obligated to pay for those costs approved in advance in writing by the Project Manager or his designee. The Contractor shall complete repairs within three (3) business days (the Turnaround Time) of such Work Order approval, except that the Project Manager may extend such time if repair parts are not immediately available from the OEM. The Contractor shall maintain certified time records for the Work performed on each Work Order. E. The Authority will not be charged for repair costs under the following circumstances: 1. Repair service within forty-eight (48) hours of any prior repair service for the same malfunction. 2. Time spent by repair personnel on a Repair Call awaiting the arrival of additional personnel or parts. 3. Time spent diagnosing Unit problems and preparing a Work Order. F. The Contractor shall make available adequate service facilities, including spare parts and material for the Equipment. Trained technical Service Personnel shall be available to the Authority sufficient to meet its Work obligations. G. The Authority reserves the right of temporarily suspending the performance of the whole or any part of the Work, if it shall deem it in its best interest to do so, without compensation to the Contractor for such suspension other than extending the time for completing the Work as much as in the opinion of the Authority the Contractor may have been delayed by such suspension. H. Each Rebuilt Unit must meet or exceed original factory OEM specifications in accordance with the Manufacturer's Guide and invoiced at its cost as set forth for that model in the Price Schedule. I. The determination of whether or not a Unit is repairable or defective beyond economic repair shall be made solely by the Project Manager. If upon reviewing a Work Order, the Project Manager determines the cost of repairing or rebuilding a Unit is not economical to the Authority, Contractor shall reassemble the Unit and return the vehicle to the Authority. In such a case, Contractor shall not charge the Authority. J. Unit types shall include, but are not limited to, all automobile, light-duty truck and van Units. The Project Manager, by notice to the Contractor in writing, may include additional Unit types within this Contract. All prices are to remain fixed, 7/08 Operating Contract 08K0020 Page 6

5 SPECIFIC CONTRACT PROVISIONS D. For a repairable Unit, the Work Order submitted by the Contractor shall consist of an itemized estimate of the number of labor hours, parts and materials for the removal, repair and reinstallation of transmissions in accordance with the Technical Specifications and the Price Schedule. The Authority shall only be obligated to pay for those costs approved in advance in writing by the Project Manager or his designee. The Contractor shall complete repairs within three (3) business days (the Turnaround Time) of such Work Order approval, except that the Project Manager may extend such time if repair parts are not immediately available from the OEM. The Contractor shall maintain certified time records for the Work performed on each Work Order. E. The Authority will not be charged for repair costs under the following circumstances: 1. Repair service within forty-eight (48) hours of any prior repair service for the same malfunction. 2. Time spent by repair personnel on a Repair Call awaiting the arrival of additional personnel or parts. 3. Time spent diagnosing Unit problems and preparing a Work Order. F. The Contractor shall make available adequate service facilities, including spare parts and material for the Equipment. Trained technical Service Personnel shall be available to the Authority sufficient to meet its Work obligations. G. The Authority reserves the right of temporarily suspending the performance of the whole or any part of the Work, if it shall deem it in its best interest to do so, without compensation to the Contractor for such suspension other than extending the time for completing the Work as much as in the opinion of the Authority the Contractor may have been delayed by such suspension. I H. Each Rebuilt Unit pust,meet or exceed onrinal factory OEM gpecifications in accordance with the Manufacturer's Guide and Invoiced at its cost as set forth for that model in the Price Schedule. - i r. -. Deleted: or new flywheel 'i Deleted: Rebuilt Umt I. The determination of whether or not a Unit is repairable or defective beyond economic repair shall be made solely by the Project Manager. If upon reviewing a Work Order, the Project Manager determines the cost of repairing or rebuilding a Unit is not economical to the Authority, Contractor shall reassemble the Unit and return the vehicle to the Authority. In such a case, Contractor shall not charge the Authority. J. Unit types shall include, but are not limited to, all automobile, light-duty truck and van Units. The Project Manager, by notice to the Contractor in writing, may include additional Unit types within this Contract. All prices are to remain fixed, 7/08 Operating Contract O8K0020 Page 6

6 . NEW YORK CITY TRANSIT DEPARTMENT OF BUSES & METROPOLITAN TRANSPORTATION AUTHORITY BUS COMPANY TECHNICAL SPECIFICATIONS: REPAIR OF LIGHT DUTY TRANSMISSIONS IN AUTOMOBILES, LIGHT- DUTY TRUCKS AND VANS Contractor must be in a possession of a vehicle computer scan tool. All vehicles equipped with computer-controlled transmissions must be scanned for proper operation and defect codes before disassembly. Prior to removal of the transmission, Contractor shall report to the Project Manager any of the above items found to be defective, with particular reference to the transmissionrelated electrical components. If Contractor finds defective solenoids on which wire insulation has cracked or hardened, Contractor shall report it to the Project Manager. The Project Manager, or histher designee (Inspector), shall be sent to Contractor's facility for evaluation of the proposed repairs, which may not be made without the Project Manager's or Inspector's approval. REMOVAL & DISASSEMBLY: Each Unit shall be removed and disassembled completely. All replacement parts are to be kept together in a basket or box for inspection by the Inspector. The transmission and assembly, excluding replacement parts, shall be washed in a proper solution or hot tank and inspected for unusual damage. Transmission cooler shall be flushed and cleaned. The radiator shall be checked for coolant leaks, coolant fan operation, mechanical or electrical operation. Transmission cooler lines shall be checked for damage and replaced, as necessary. Valve body shall be disassembled, cleaned and inspected for defects. If the pump, case or related hard parts are damaged, the Project Manager must be notified for approval of replacement parts. Contractor must hold replaced parts for inspection. Failure to produce such parts shall result in non-payment for the subject repair. Contractor shall at all times comply with New York State Department of Motor Vehicles Repair Shop Rules and Regulations. GENERAL REPLACEMENT PARTS: The following items shall be replaced on every Rebuilt Unit as applicable (some transmissions may have certain additional items, such as bands, vacuum pumps, etc, which must be replaced in order to provide NYCT with a complete repair): A. All seals, O-rings and gaskets B. All pump, drum and shaft bushings C. All clutches D. All steels E. All fluids F. All screens and filters G. All vacuum modulators H. All steel or plastic seal rings I. All bands J. Torque converter (which shall be remanufactured at the discretion of the Project Manager) Contract 08K ~3 T-2

7 NEW YORK CITY TRANSIT DEPARTMENT OF BUSES & METROPOLITAN TRANSPORTATION AUTHORITY BUS COMPANY TECHNICAL SPECIFICATIONS: REPAIR OF LIGHT DUTY TRANSMISSIONS IN AUTOMOBILES, LIGHT- DUTY TRUCKS AND VANS Contractor must be in a possession of a vehicle computer scan tool. All vehicles equipped with computer-controlled transmissions must be scanned for proper operation and defect codes before disassembly. Prior to removal of the transmission, Contractor shall report to the Project Manager any of the above items found to be defective, with particular reference to the transmissionrelated electrical components. If Contractor finds defective solenoids on which wire insulation has cracked or hardened, Contractor shall report it to the Project Manager. The Project Manager, or hislher designee (Inspector), shall be sent to Contractor's facility for evaluation of the proposed repairs, which may not be made without the Project Manager's or Inspector's approval. REMOVAL & DISASSEMBLY: Each Unit shall be removed and disassembled completely. All replacement pad are to be kept together in a basket or box for inspection by the Inspector. The transmission and assembly, excluding replacement parts, shall be washed in a proper solution or hot tank and inspected for unusual damage. Transmission cooler shall be flushed and cleaned. The radiator shall be checked for coolant leaks, coolant fan operation, mechanical or electrical operation. Transmission cooler lines shall be checked for damage and replaced, as necessary. Valve body shall be disassembled, cleaned and inspected for defects. If the pump, case or related hard parts are damaged, the Project Manager must be notified for approval of replacement parts. Contractor must hold 4 replaced parts for inspection. Failure to produce such parts shall result in non-payment for the subject repair. Contractor shall at all times comply with New York State Department of Motor Vehicles Repair Shop Rules and Regulations. GENERAL REPLA CEMENT I PARTS: The following items shall be replaced on every &built Unit as applicable (some (Deleted:rp I i transmissions may have certain additional items, such as bands, vacuum pumps, etc, which must be replaced in order to provide NYCT with a complete repair): A. All seals, O-rings and gaskets B. All pump, drum and shaft bushings C. All ciutches D. All steels E. All fluids F. All screens and filters G. All vacuum modulators H. All steel or plastic seal rings I. All bands J. Torque converter (which shall be remanufactured at the discretion of the Project Manager) Contract O8K ~3 T-2

MTA - NEW YORK CITY TRANSIT 2 BROADWAY NEW YORK, NY DIVISION OF MATERIEL. web.mta.info/nyct/procure/nyctproc.htm

MTA - NEW YORK CITY TRANSIT 2 BROADWAY NEW YORK, NY 10004 DIVISION OF MATERIEL web.mta.info/nyct/procure/nyctproc.htm Vreplies@nyct.com 0000093691 NOTICE -OF ADDENDUM ADDENDUM # 1 BID OPENING/DUE DATE: