Annexure 1 - TERMS OF REFERENCE FOR SERVICE CONTRACTING. Libya. 6 months. Average of 132 working days. 30 th September - Tentative

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1 Annexure 1 - TERMS OF REFERENCE FOR SERVICE CONTRACTING Assignment Location Duration Estimate number of working days Start date End date Reporting to Technical assessment of Man-Made River Project, Desalination Company, and General Company for Water and Wastewater Water Supply Systems, Libya Libya 6 months Average of 132 working days 30 th September - Tentative 30 th March 2018 Tentative UNICEF WASH Specialist 1. BACKGROUND Five years into the crises, civilians in Libya continue to bear the brunt of the conflict insecurity, political instability and a collapsing economy. The direct humanitarian impact has been that hundreds of thousands of people across the country are now suffering, living in unsafe conditions and high risk hostile environments, with limited access to life-saving health care assistance, essential medicines, food, safe drinking water, sanitation, shelter and education. A total of 1.3 million people, including Internally Displaced Persons (IDPs), returnees, most vulnerable non-displaced Libyans, migrants, refugees and asylum seekers are in urgent need of humanitarian assistance. Access to essential goods and services, such as safe water, sanitation, food, shelter and education, is a challenge across Libya, mainly driven by conflict and insecurity and the economic crisis. However, the severity of the problem varies depending on the extent of infrastructural damage, insecurity, availability of resources and the resilience capacity of populations in different parts of the country. The people most in need of humanitarian assistance are those who are the least resilient to the impacts of the crisis and with extremely limited coping mechanisms. The entire population of Libya receives water from three sources: man-made river, desalination plants, and local wells. Information from General Water Resources Authority (GWRA) indicates that the Man-Made River Project (MMRP) provides more than 60 per cent of the water needs in east and west of Libya, while 10 per cent is provided through water treatment /desalination system to coastal areas, and 30 per cent by General Company for Water and Wastewater (GCWW). These water sources are managed by the General Company for Water and Wastewater (GCWW), and the Desalination Company (DC). All the water service providers (MMRP, GCWW and the Desalination Companies) fall under the General Water Resources Authority. Man-Made River Project (MMRP) areas include: East (Benghazi) West(Tripoli)- South (Alsrir, Alehsaouna well fields), Desalination Company(DC) areas: coastal areas where the 8 desalination plants are located (from Tubruk to Zwara). In addition to any other location will be advised by officers of MMRP and DC. 1

2 The protracted conflict in Libya resulted in severe decline in Water and Sanitation services and led to widening gaps between demand and supply of services over the last three years. Findings from an interagency assessment conducted in June 2016 revealed that approximately 83 per cent of respondents accessed water from the main networks. 54 per cent indicated that there had been a reduction in the volume of water mainly due to lack of power supply and damage to the system. These networks experience significant levels of disruption, mainly in southern areas of Libya. In comparison to the pre-conflict situation, the wastewater treatment system is also not functioning well due to lack of maintenance, and funds and access issues. Only 10 out of 24 wastewater treatment plants are currently partially functional The key challenges of water and sanitation sector in Libya can be summarized as follows: Damages to Water Supply and Sanitation Infrastructure The conflict resulted in damages to a significant part of the water supply and sanitation infrastructure. Discontinuation of routine operation and maintenance and previously planned projects. Brain Drain and Lack of Resources Lack of adequate human resources for carrying out sector work. Lack of contracting capacity that fled the country Lack of adequate operation and maintenance and spare parts Aging and worn out systems components and poor technical condition of most pumping stations and treatment facilities resulting in poor efficiency and high unaccounted for/non-revenue water Inability to continue awarded projects. WASH-Power Supply Nexus Power supply shortages interrupt operation of WASH facilities Financial Constraints Inadequate support by the commercial banks and the Central Bank of Libya to facilitate financial transactions for importation of water related equipment and spare parts. Lack of systematic and independent mechanism for collection of revenue from water and sanitation services. Technical Issues Inadequate planning of raw wastewater sea outfalls. Disposal of huge quantities of raw wastewater untreated into the sea Poor water quality monitoring system. Furthermore, internally displaced persons (IDPs) further stretch the already constrained water and sanitation services in some of the worst affected areas. Many schools, health facilities and detention centres are also lacking basic WASH facilities. Scabies outbreaks have occurred in many detention centres because of poor hygiene and lack of WASH facilities. 2

3 Since February 2011 up to now, MMRP has been working under exceptional circumstances and its operation and maintenance services are continuously facing several difficulties and challenges The Man-Made River Project, Desalination Company and GCWW water systems who are left without essential operation and maintenance services, are on the verge of collapse, unless immediate action is taken by the government institutions. To avoid any humanitarian consequences, an urgent and immediate investment in the three water and sanitation institutions is imperative, otherwise 5 million people will remain without access to sufficient quality and quantity of water and essential sanitation services. 2. OBJECTIVE, PURPOSE AND EXPECTED RESULTS The overall objective of the assignment is to prepare a phased developed plan for restoration of the drinking water supply services together with the corresponding investment plan in focus areas in Libya with the detailed engineering documentation (i.e. bills of quantities, technical specifications, etc) for the immediate phase of development. This shall be achieved through assessing the condition of the Man-Made River Project (MMRP), Water Desalination Company (DC) and General Company for Water and Wastewater (GCWW) water systems through undertaking comprehensive assessment of the water supply systems. It will help demystify and prioritize the technical gaps facing the sector. The specific objectives include: To assess the extent of damages to MMRP, DC, and GCWW water supply systems To assess current network coverage rates with drinking water supply services; production, consumptions, per capita shares, connection rates, etc. To map human resources capacities, identify gaps, and identify capacity strengthening needs To provide specifications and bill of quantities of goods and services necessary to continue operate, and/or rehabilitate the water supply systems for the immediate phase of development. To prioritize the needs in four municipalities which are highly affected and populated with IDPs (including Tripoli, and Algabelalgharbi (Zintan)) and as per inception report findings 3. DESCRIPTION OF THE ASSIGNMENT The assignment will entail three distinct components: Man-Made River Project System Desalination Company water supply system Water supply systems managed by GCWW in four municipalities with high IDPs including Tripoli, Benghazi, and Algabel algharbi. The 4 areas will be selected as per the findings at the inception phase. Below is the list of activities to be covered by this assessment. It should be understood that the following list of activities is indicative and not exhaustive; the consultant is encouraged to prepare its methodology with a view to improve the ToR against which it will be evaluated: 3

4 Inception Phase Collect, document, and review secondary data related to MMRP, DC water systems, and GCWW water supply facilities in four affected municipalities (including Tripoli and Algabel algharbi -Zintan) to understand the overall situations and gaps. Prepare inception report with the finding of the desk review Convene a stakeholder consultation on inception report findings Update the detail assessment work plan and revise the inception report based on feedback received from stakeholders on inception findings Detailed Planning Phase Assess the MMRP, DC, and selected GCWW water supply facilities like (boreholes and pump stations, instrumentation, pipeline and distribution systems, reservoirs, water quality, power supply, etc) and human resources and financial capacities, etc. Develop detailed Bill of Quantities (BoQ) and specifications of goods and services necessary to continue operate, and repair and rehabilitate the water supply systems for the immediate phase of development Define priority interventions/investments in the following manner: a. Immediate plan: urgent investment required within the next 3 6 months; b. Short -term plan: investments required within 6 months - 1year c. Medium term plan: investments required over 1 year to 3 years Report preparation in English and Arabic languages Convene a stakeholder consultation to validate the outcome of the assessment Finalize the report based on received consultation feedback. Submit final report to UNICEF Libya Country Office 4. EXPECTED DELIVERABLES The proposed deliverables are Deliverables Deliverable #1: Submission of inception report: Deliverable #2: Submission of the first draft assessment report: Expected date of completion 1 month after contract effective date 4 months after contract effective date Deliverable #3: Submission of final report 6 months after contract effective date 4

5 5. REPORTING REQUIREMENTS All the deliverables mentioned in part 4 need to be submitted to UNICEF Libya Country Office by the due date, in soft copy and hard copies. All the reports should be prepared on templates agreed by UNICEF Libya Country Office Provide progress reports on weekly basis to UNICEF Libya Country Office via All primary and secondary data, and power point presentations should be submitted together with final report Submit progress report during submission of deliverables 6. LOCATIONS The assessment locations include: Man-Made River Project(MMRP) areas: East(Benghazi) West(Tripoli)- South (Alsrir, Alehsaouna well fields), Desalination Company(DC) areas: coastal areas where the 8 desalination plants are located (from Tubruk to Zwara) GCWW water supply systems in four affected municipalities with high number of IDPs. The final list of Municipalities will be discussed and agreed based on findings at inception phase In addition to any other location will be advised by Man-Made River Project, Desalination Company, and GCWW. 7. OFFICIAL TRAVEL INVOLVED The consultant is required to travel to all the areas including data collections including East Benghazi) West (Tripoli) - South (Alsrir, Alehsaouna well fields), coastal areas (from Tubrak to Zwara), and Water supply systems managed by GCWW in four affected municipalities including Tripoli and Benghazi. In addition to any other location that will be advised by Man- Made River Project, Desalination Company, and GCWW. The consultant will be expected to have his team in Tunis to present the outcomes of the findings at the validation workshop in Tunis, Tunisia. The expected frequency of travel is 3 times during the project. The consultant is responsible for safety and security of his staff. All expected travel related costs must be included in the financial proposal. 8. CONTRACT MANAGEMENT UNICEF Libya Country Office is responsible for management of the contract. UNICEF Libya Country Office Operations section will remain the focal point for all administrative, financial and commercial queries and correspondence, including contract amendment. The UNICEF WASH Specialist is the technical focal point for the project. The governmental institutions including Man Made River Project and Desalination Company, will provide technical support and oversight on the ground, and facilitate the successful completion of the assignment. 9. DESIRED QUALIFICATIONS, SPECIALIZED KNOWLEDGE OR EXPERIENCE Valid registration certificate as contractor/consultant Engineering firm in the field of water and wastewater engineering with licence/permission to work in Libya At least 5 years of experience in delivering similar project 5

6 Assessment team composed of at least 2 senior level experts with water engineering or related field The assessment team should include officer with financial background List of CVs of the proposed assignment team to be provided with the technical proposal. The consultant should have reporting officer with excellent English and Arabic reporting skills 10. PROPOSED PAYMENT SCHEDULE UNICEF will only make payment upon successful completion of the deliverables as detailed below S/N Deliverables % payment 1 Deliverable 1: Submission of inception report 20% 2 Deliverable 2: Submission of the first draft assessment report 60% 3 Deliverable 3: Submission of final report 20% 11. CONDITIONS AND ADMINSTRATIVE ISSUES The contractor will work on its own computer(s) and use its/his/her own office resources and materials in the execution of this assignment. The contractor s fee shall therefore be inclusive of all office administrative costs All persons engaged under a UNICEF service contract, either directly through an individual contract, or indirectly through an institutional contract, shall be subject to the UN Supplier Code of Conduct: The contractor will be responsible for addressing any issues or disputes that may arise between their contractors and the local community. UNICEF staff in the field may only liaise with local government staff for their intervention, where appropriate. Monthly salary/incentive to be paid to designated engineers from GC, GCWW, MMRP. This cost should be included in the financial proposal. 6