invites applications for the position of: An Equal Opportunity Employer $9, $12, Monthly $119, $144,921.

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Meryl Bailey
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CITY OF SANTA MARIA invites applications for the position of: Deputy City Manager An Equal Opportunity Employer SALARY: $9,935.58 $12,076.78 Monthly $119,226.90 $144,921.

1 CITY OF SANTA MARIA invites applications for the position of: Deputy City Manager An Equal Opportunity Employer SALARY: $9, $12, Monthly $119, $144, Annually OPENING DATE: 02/17/15 CLOSING DATE: 03/30/15 08:00 AM THE POSITION: The position you re applying for requires computer proficiency; therefore, please see the SELECTION PROCESS below for required attachment(s) to the electronic application. Applicants must first electronically "affix" the required attachments, prior to selecting the "submit" feature to complete the application process. Any edits to your application must be made prior to selecting "submit." If you have further job related questions please contact staff in the HR Division at x203. If you are experiencing any technical (computer related) difficulties, please call the NEOGOV help line for technical assistance at CITY OF SANTA MARIA Located along California s beautiful Central Coast, the City of Santa Maria is the largest and most populous city in the bi county area (Santa Barbara County and San Luis Obispo County) with more than 101,000 residents. Located 70 miles north of Santa Barbara and 30 miles south of San Luis Obispo, Santa Maria is known for its quality of life attributes such as a moderate climate, world famous Santa Maria style tri tip barbecues, the renowned PCPA theater, succulent strawberries and world class wine country. Although agriculture remains a major industry with many sophisticated infrastructure expansions, Santa Maria enjoys an expanding economy based on a healthy combination of commercial and manufacturing development, education, oil production, the local public airport, and nearby Vandenberg Air Force Base. Santa Maria s General Plan focuses on the jobs housing balance and economic diversity, while continuing to accommodate dynamic change. Designated as an All America City by the National Civic League, each year Santa Maria hosts the famous Elks Rodeo and Parade, welcomes thousands of people to the Santa Barbara County Fair, as well as entertains families at summer concerts in the park and the annual Grapes and Grains festival. THE POSITION The upcoming vacant Deputy City Manager at will position is one of two incumbents whom oversee the day to day operations of assigned divisions within the City Manager s Office, monitoring City operations, budget oversight, labor relations activities, and projects to ensure timely coordination and completion. As assigned, provides direct supervision to the Records/City Clerk and Public Education and Government Access (PEG) divisions, supervises the preparation and presentation of the City wide budget, oversees the City's public information activities including website and social media activities, as well as works closely with the Human Resources Division. The Deputy City Manager provides input on behalf of the City Manager during policy and budget formulation discussions to ensure that policies and adopted long range programs reflect organizational ability to perform; briefs the City Manager on issues of concern in operating departments, and functions in assigned area(s) of responsibility to assure proper action by working in collaboration with department heads to resolve issues. Incumbents are expected to crosstrain in all areas and become proficient for maximum efficiencies. Emphasis is on early identification of problems and ensuring efficient, effective and consistent program and policy implementation. Assumes responsibility for special projects, which may be generated by the City Manager s Office. IDEAL CANDIDATE: One incumbent is currently assigned to Human Resources/Risk Management oversight, and although there is flexibility in assignments and future cross training opportunities, this search has an emphasis in Citywide budget development and oversight, and presentation; oversight of the Records/City Clerk, PEG and social media (website) activities; as well as legislative monitoring and public relations. This is a hands on working department head position that functions in a fast paced environment. The ideal candidate will have a proven track record of providing exemplary customer service and be known as: an analytical, flexible, and a collaborative proactive problem solver; skilled in project development and management; an excellent negotiator; and results oriented. This individual will have a thorough knowledge of all aspects of municipal governmental operations; the proven ability to mentor his or her subordinates and possess excellent communication skills with the ability to collaborate among a wide spectrum of individuals and groups including City staff, elected officials, public agencies, and the general public; and be highly proficient in the Microsoft Office Suite and other related software. This individual will be known to: possess a dedicated work ethic with the ability to manage multiple competing priorities while meeting deadlines; be a seasoned skilled collaborator with an extensive knowledge in local government, advanced budgeting and/or personnel relations; and demonstrate an awareness and appreciation of the cultural diversity within the community.

2 EXAMPLES OF DUTIES: The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices. As assigned, coordinates daily interdepartmental activities, including follow up on special City Council projects and/or assignments to ensure timely responses or completion; assists in the City Council agenda process, including overseeing the preparation of the agenda and agenda items, presentation of staff reports to the City Council, and representing the City Manager at Council meetings in his/her absence; oversees the operations of the Records/City Clerk Division including the Citywide records retention program; actively participates and oversees the development of the Citywide budget to include providing input on operational considerations during budget discussion, focusing on staffing requests, and proposing alternative methods of achieving departmental and/or City service needs; oversees the City s legislative lobbying efforts as well as Public Education and Government (PEG) television programming efforts and public information activities including website administration; identifies real or potential operating problems on a Citywide basis, and works with departments to resolve conflicts; performs special studies and investigations; drafts proposed resolutions and ordinances; prepares correspondence, reports and recommendations for the City Manager; analyzes existing operating procedures on a Citywide basis, recommending revisions or new procedures to promote efficient, effective, and consistent delivery of services; meets with the City Manager and department heads, City Councilmembers, County and local organizations, and civic groups for the purposes of interpreting, formulating, and executing programs and plans; represents the City Manager with the public and/or other City departments or governmental agencies, articulating the City Manager s perspective; represents the City Manager in his/her absence; makes every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public. May also administer the personnel system of the City, directing all personnel transactions and processing of records and reports, oversees the recruitment and selection process; maintains the classification and salary plan; conducts job analyses, and organizational studies, in making recommendations to the City Manager regarding appropriate actions and policies; coordinates the City s labor relations activities, including acting as the chief negotiator, gathering negotiations data, staffing labor/management committees, and interpreting memoranda of understanding; coordinates the discipline, grievance, and hearings process, investigates and resolves sexual harassment and discrimination complaints, counseling employees, coordinates the City s equal opportunity in employment program; coordinates Citywide training programs and performance evaluation program; serves as a resource to supervisors, department and division heads relative to personnel matters; works with other departments on Citywide projects; administers projects that cross departmental boundaries; directs the risk management program relative to workers compensation, works with the City Attorney s Office regarding Liability claims; oversees benefits contracts, and the City s safety program. May also assist in and performs other duties as assigned. MINIMUM QUALIFICATIONS: Education: Graduation from a four year college or university, with specialization in public or business administration. Master s Degree in Public Administration highly preferred. In addition to the required experience, college training may be substituted for two (2) years of the related experience for one (1) year of college. Experience: Seven years of increasingly responsible municipal government/public administration administrative or managerial and supervisory experience. OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements. Knowledge of: Thorough knowledge of principles and practices of public administration with particular reference to municipal administration and personnel management, techniques of management, budget, risk management, and/or operations analysis; principles and practices of effective management, supervision, evaluation and training; principles and practices of exemplary customer service; City operations structure and procedures; dynamics of line staff relationships; effective techniques of interpersonal communication and relations; problem solving methods. Considerable knowledge of ordinances and regulations underlying the municipal corporation. Skills: Skill in analyzing problems and proposing solutions; eliciting the cooperation of others and negotiating with others; skill in collaborating with a variety of diverse interest groups in reaching a consensus for the betterment of the community; skill in making recommendations on matters of major policy and/or complex technical and administrative problems; skill in making public presentations; skill in organizing, directing, and coordinating the activities of various City departments. Ability to: Ability to establish and maintain effective working relationships; effectively supervise subordinate staff; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned; communicate effectively in both oral and written form; speak effectively in public in regard to City issues; use good judgment; make sound decisions; analyze complex budgetary, management, and/or operational problems and propose solutions; devise effective and efficient operating methods or procedures; interact effectively with the public, representatives of business, industry, or other governmental agencies; elicit the cooperation of others; make every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public; monitor program or project implementation on a Citywide basis; negotiate or compromise on solutions. Attend, as scheduled, on a regular basis, to effectively perform the position s required duties and responsibilities. Demonstrate an awareness and appreciation of the cultural diversity of the community. Ability to operate assigned equipment.

3 License: Possession of a valid and appropriate California Driver License. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles. TOOLS AND EQUIPMENT USED: Personal computer, calculator, telephone, pager, fax, and copy machine. SELECTION PROCESS: The completed electronic application packet must include the online application and supplemental questions, and electronic attachments of a resume, cover letter, and organizational chart. For any technical difficulties or help with attaching documents to your application, please contact NEOGOV at As you complete your online application, please provide complete and accurate information for each employment during the past 10 years. Although a resume is required, it does not substitute for providing the information requested on the electronic application. Do not write "See resume" or "See attached." Failure to provide complete information and attachments may result in your application no longer being considered with this recruitment. As you complete your supplemental questionnaire, please provide length of experience as of the date the recruitment closes, not as of the date you are submitting your application. Applicants are required to apply online. Hard copy application packets will not be accepted in lieu of applying through the online process. However, persons covered under the Americans with Disability Act (ADA) or California Fair Employment and Housing Act (FEHA) may request a reasonable accommodation to participate in the recruitment process. The request must be received by Human Resources with sufficient time prior to the final filing deadline, to allow for the request to be considered. The most qualified candidates will be selected to appear before a panel for an oral interview. Those applicants invited to interview will be notified electronically at the address provided by each candidate through the application process. Therefore, it is the applicant's responsibility to provide an accurate address and to allow their inbox to receive s in regard to this recruitment. An oral interview date has been tentatively scheduled for Friday, April 10th, 2015; however, this date may change. The oral board will recommend a limited number of candidates to the eligibility list from which the new Deputy City Manager may be selected. In addition, this recruitment may also establish an eligibility list for a possible future Assistant to the City Manager opening. The City of Santa Maria is a participant in the E Verify program through the Department of Homeland Security. Upon hire, the candidate must produce original documents according to the Department of Homeland Security Form I 9 List of Acceptable Documents. If you have any questions, please contact Human Resources staff at (805) extension 203. CONDITIONS OF EMPLOYMENT: As a condition of employment with the City of Santa Maria, all employees are required to be in compliance with the terms and requirements of the City s Dress Code Policy, CAM ; which includes restrictions regarding tattoos and piercings. Upon hire, the candidate must submit a Department of Motor Vehicles printout summarizing their driving record covering the last 30 days from the closing date of this recruitment. Upon hire, candidate must possess a bank account to accommodate the City of Santa Maria s direct deposit for bi weekly pay. A " Smoking" policy has been adopted in all City facilities to promote a health based, smoke free work place as part of the City's commitment to a pollution free environment. AN EQUAL OPPORTUNITY EMPLOYER Minorities, women and individuals with disabilities are encouraged to apply. Interested parties may request a copy of the City of Santa Maria Equal Employment Opportunity Plan by contacting the Human Resources Division. AMERICANS WITH DISABILITY ACT (ADA) AND CALIFORNIA FAIR EMPLOYMENT AND HOUSING ACT (FEHA) Under the Americans With Disabilities Act, persons desiring a reasonable accommodation to compete in the recruitment process may contact the Human Resources Office at , Extension 203, or the California Relay Service at or for TDD (Telecommunications Devices for the Deaf), prior to the final filing deadline. IMMIGRATION REFORM AND CONTROL ACT In compliance with the Immigration Reform and Control Act of 1986, if you are selected for employment with the City of Santa Maria, you will be required to provide proof of identity and work eligibility. The provisions contained in these job postings do not constitute an expressed or implied contract and any provisions contained herein may be modified or revised without notice. Once a recruitment has been announced for ten (10) calendar days, the City reserves the right to stop accepting applications prior to the initially posted deadline if we receive a sufficient amount of qualified applications. Therefore, applicants are encouraged to apply as early as possible in the process, to ensure review of their application materials. The recruitment is officially closed once it has been removed from the City's web site. APPLICANTS ARE STRONGLY ENCOURAGED TO APPLY ONLINE AT: Job #FY DEPUTY CITY MANAGER KG

4 If you do not have computer and internet capabilities available in your home, please visit the Santa Maria Public Library located at 421 S. McClelland or the Workforce Resources Center located at 1410 S. Broadway, for no cost computer access. Time usage restrictions may apply; thus it is recommended that you have all necessary background and experience information readily available. The Human Resources Division contact info: ext. 203 An Equal Opportunity Employer Deputy City Manager Supplemental Questionnaire * 1. Equivalent experience responses below are based on full time experience. Your responses are in addition to the Work History section; therefore, the Work History must be completed in full detail. Have you reviewed the Job Bulletin Minimum Qualifications for this position? * 2. To meet the educational minimum requirements, do you have: "Graduated from a fouryear college or university, with specialization in public or business administration. Master's Degree in Public Administration highly preferred. In addition to the required experience, college training may be substituted for two (2) years of the related experience for one (1) year of college."? * 3. If you selected yes, please explain. * 4. Do you have at least 7 years of increasingly responsible professional municipal government experience in a supervisory or administrative capacity? * 5. If you selected yes, please explain. * 6. In addition to your answers to questions 5 16, below, please provide the name of someone who has observed your work and can substantiate your response. Please summarize your experience working with city councils, advisory boards, commissions, board of supervisors, or community groups. * 7. Budget experience: detail your role in developing, justifying, and controlling departmental and agency wide budgets. * 8. Please list the size of the budget you are responsible for as well as YOUR SPECIFIC role in the budget process. Please do not give generalities, but be specific to your role.

5 * 9. What level of experience do you have in preparing Agenda Reports for City Councils and/or Board of Supervisors. In addition, describe any past working experience as it relates to working with and/or supervising the functions of the City Clerk or Clerk of the Board. * 10. Describe your personal experience in legislative lobbying efforts. * 11. What has been your personal experience in public information activities including website administration and social media? * 12. What level of experience do you have in personnel relations, to include labor relations and negotiations? * 13. Detail your experience with the development and implementation of policies. * 14. Supervisory responsibilities: list the agencies in which you served in a supervisory capacity, the number of classifications supervised, direct reports, and the length of time in each supervisory position. * 15. Detail your experience with public presentations as well as the type of presentation and size of group(s) that you have made presentations to. * 16. What are the general fund, capital, and enterprise operating budgets for your current or most recent agency? List each fund separately. * 17. Which of the following best describes your level of proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint? Basic ne Intermediate Expert * 18. Please list any special job related training that you have attended. * Required Question

Human Resources & Risk Manager Class Specification

Human Resources & Risk Manager Class Specification FLSA Designation: Exempt Effective: 03/2004 Revised: 06/2007 DEFINITION Under general direction, to plan, direct, manage, and oversee the activities and