Support for ICT Strategic Planning in Caribbean Parliaments

Transcription

1 Newsletter of the Caribbean Centre for Development Administration August 2010 Volume 5 Issue 2 Inside this Issue: Support for ICT Strategic Planning in Caribbean Parliaments Policy Development Validation Workshop in Grenada 2 CARICAD Completes Strategic Planning Training Programme in Barbados 3 CARICAD in Action 4 Human Resource Audit and Planning Project in Dominica Strategic Planning- Ministry of Housing and Lands, Barbados CARICAD to Participate in Meeting of the Latin America and the Caribbean Monitoring and Evaluation Network Project From left: Ms. Jennifer Astaphan, CARICAD s Executive Director and Ms. Danielle Giacomelli from the Global Centre for ICT in Parliament, discussing the ICT Strategic Planning in Caribbean Parliaments Project. T he Caribbean Centre for Development Administration (CARICAD) in collaboration with the United Nations Department of Economic and Social Affairs (UNDESA) will provide support for Caribbean Parliaments in developing comprehensive strategic plans for the effecti ve use of I nf orma ti on Communication Technology (ICT) in Parliament. This Project: Support to ICT Strategic Planning in the Caribbean Parliaments is being funded by the European Commission through the ACP-Information and Communication Technologies Programme. The establishment of a community of practice of ICT strategic planners in parliamentary administrations One of the main activities of the Project is a regional capacity-building Workshop on ICT Strategic Planning to be held in Barbados during September 27-29, This Workshop is expected to bring together approximately 50 participants. It will aim to raise awareness among key decision makers and senior staff of Caribbean parliaments regarding the potential of ICT in parliament and the ICT S t r a t e g i c P l a n n i n g P r o c e s s. CARICAD to Participate in Knowledge Management Workshop in Shanghai, China 8 The expected outcomes of the Project are: A clear and concise Vision Statement on ICT in parliament developed and owned by each parliament A comprehensive ICT Strategic Plan developed and owned by each parliament A well formulated development programme for ICT in Parliament for each parliament More specific objectives of the Workshop are to: Expose the participants to the developments of ICT in parliament by providing case studies and examples of the benefits of the application of ICT in legislative management, document and information management, parli am entary research and knowledge management, and citizen engagement; Continued on page 2

2 P A G E 2 Policy Development Validation Workshop in Grenada CARICAD continues to emphasise the importance of member states developing and maintaining a policy environment which embraces the commitments given to regional integration such as the CSME and the OECS Economic Union. From left: Honourable V. Nazim Burke, Minister of Finance, Mrs. Gemma Bain-Thomas, Secretary to Cabinet and Mr. Richard Madavo, CARICAD s Senior Adviser at the Policy Development Validation workshop in Grenada. C ARICAD continues to emphasise the importance of member states developing and maintaining a policy environment which embraces the commitments given to regional integration such as the CSME and the OECS Economic Union. To that end, CARICAD has lead a series of Policy Reviews in selected member states to consolidate recommendations for improving the policy development process. Each of the reviews has included a Validation Workshop in which local officials are given an opportunity to review the recommendations developed by the CARICAD team. The most recent Validation Workshop was held in Grenada on August 26, 2010 From left: Ms. Sybil Alexander, Permanent Secretary in the Ministry of Legal Affairs, Ms. Nadica McIntyre, Permanent Secretary in the Department of Public Administration, Mr. Agar Alexander, Ombudsman, and Mr. Dorbrene O Marde, CARICAD s Consultant, at the Policy Development Validation Workshop in Grenada. Support to ICT Strategic Planning in Caribbean Parliaments continued from page 1 Provide an overview of roadmaps for implementation and the critical success factors in terms of capacity, technology, organizational support and resources to better understand the complexity and risks of undertaking ICT implementation in parliament; In addition, during the Workshop, one-on-one meetings will take place between experts of the Global Centre for ICT in Parliament, CARICAD and representatives of national parliaments. It is intended to generate early assessments, which will provide an overview of the strengths and weaknesses of the parliaments in terms of technological advancement and ICT readiness. These assessments will help prepare for the technical assistance missions that will be carried out in each of the Caribbean parliaments after the Workshop.

3 CARICAD Completes Strategic Planning Training Programme in Barbados P A G E 3 CARICAD staff with staff from the Office of Public Sector Reform in Barbados O n July 8, 2010 CARICAD completed a Strategic Planning Training Programme for the Office of Public Sector Reform (OPSR) in the Ministry of the Civil Service in Barbados. The Training Programme was intended to develop a cadre of public officers within the OPSR by strengthening their knowledge and expertise in Strategic Planning. Additionally, the eleven participants were provided with information to assist them in facilitating Strategic Planning in the wider Barbados public service. The Training Programme included sessions on: Development of Mission, Vision and Value Statements Identification of Key Result Areas Stakeholder and SWOT Analyses Development of strategic goals, objectives and performance indicators Monitoring and evaluating the implementation of a strategic plan Key concepts of adult learning Facilitation techniques and practices Mr. Richard Madavo was the lead facilitator. He was supported by the CARICAD team especially, Mr. Oliver Joseph, Mr. Franklyn Michael, Ms. Angela Skeete and Mrs. Rosemund Warrington. The Training Programme was intended to develop a cadre of public officers within the OPSR by strengthening their knowledge and expertise in Strategic Planning.

4 P A G E 4 CARICAD in Action Pictured above: CARICAD staff, Ms. Angela Skeete (centre) and Mrs. Rosemund Warrington (right) present Mr. Haseley Straughn from the Office of Public Sector Reform, with a Certificate of Participation in the Strategic Planning Training Programme held in Barbados. The eleven participants were recognised. Pictured above: Staff from the Office of Public Sector Reform during one of the several group exercises developed as part of the Strategic Planning Training Programme in Barbados. Pictured above: Mr. Richard Madavo (right), CARICAD s Senior Adviser, interacting with staff from the Office of Public Sector Reform, during one of the group activities developed as part of the Strategic Planning Training Programme in Barbados.

5 CARICAD in Action P A G E 5 From left: Ms. Jennifer Astaphan, CARICAD s Executive Director, Mr. Michael Archer, Director of the Office of Public Sector Reform, Barbados, Ms. Irma Edwards, Chief Personnel Officer in the Personnel and Training Department, Dominica (CARICAD s New Chairperson) and Mr. Charles Gibson, Chief Establishment Officer in the Ministry of Public Service, Governance, Improvement and Elections and Boundaries, Belize at CARICAD s Management Sub-committee Meeting, held in July at CARICAD s Headquarters. From left: Mr. Jeffery Gellineau, CARICAD s Financial Adviser, Mr. Mark Knight, CARICAD s Financial Officer, Ms. Yingwei Wu, The World Bank s Senior Procurement Specialist for the Latin America and Caribbean Region, Mrs. Rosemund Warrington, CARICAD s Programme Specialist and Mr. Franklyn Michael, CARICAD s Programme Officer, meet to discuss CARICAD s partnership with The World Bank to continue support for capacity building for procurement within the Region. From left: Mr. Herman Browne, Immigration Consultant at the CARICOM Implementation Agency for Crime and Security (IMPACS), Ms. Yolande Deleon, Research Administrator at IMPACS, Mr. Oliver Joseph, CARICAD s CSME Coordinator and Mr. Franklyn Michael, CARICAD s Programme Officer, discuss CARICAD s partnership with IMPACS to continue training for Immigration and Custom Officials in the Region. Pictured above: Ms. Angela Skeete (second left), CARICAD s Monitoring and Evaluation Specialist with team members of the Caribbean Child Care Support Initiative (CCSI)-Ms. Susan Branker-Lashley (left), Programme Director, Mrs. Colleen Wint-Smith (second right) Programme Officer, and Mr. Clive Murray (right), Programme Officer, during an in-house training session on Monitoring and Evaluation methods.

6 P A G E 6 The aim of the overall Project was to ensure the alignment of the Government of Dominica s socioeconomic priorities with optimal human resources management. Human Resource Audit and Planning Project in Dominica I n November 2009, CARICAD was selected to implement a Human Resource Audit and Planning Project in the Commonwealth of Dominica. The aim of the overall Project was to ensure the alignment of the Government of Dominica s socio-economic priorities with optimal human resources management. The Project focused on three main areas: 1. Human Resource Audit 2. Development of a Human Resource Plan 3. Development of Succession Plans for Ministries and Departments CARICAD was able to complete the project by the revised deadline and submit reports and development instruments for each of the main areas. The Human Resource Audit included a Gap Analysis with worksheets for 17 ministries/ departments. It also included a review of government s Vision, corporate plans, job descriptions and organizational charts. It examined the qualifications and competencies of staff and reviewed the Human Resource Information System. Additionally, It provided recommendations for future action. The Human Resource Plan included a workforce analysis and an assessment of training needs. The Succession Plan included a Succession Planning Strategy which was endorsed by The Committee of Permanent Secretaries. A workshop was also conducted regarding the Implementation of the Succession Plan Tool Kit. There was continuous dialogue with stakeholder throughout the life of the Project. Mrs. Rosemund Warrington, CARICAD s Programme Specialist, facilitates focus group discussion on the HR Audit in Dominica Dr. Valda Henry, Human Resources Consultant facilitates focus group discussion on the HR Audit in Dominica

7 Strategic Planning-Ministry of Housing and Lands, Barbados P A G E 7 C ARICAD, in collaboration with the Office of Public Sector Reform (OPSR), is assisting to facilitate the preparation of a Strategic Plan for the Ministry of Housing and Lands in Barbados. The CARICAD team has already met with officials from the OPSR and the Ministry to agree on a roadmap which will serve to guide the process of developing this Strategic Plan. Additionally, the first working session was held on August 10, 2010, in which key concepts were clarified and the way forward was confirmed. Over the course of the next two months, CARICAD will work with representatives from the Ministry and the OPSR to: Develop Mission, Vision and Value Statements Identify Key Result and Priority Areas Conduct stakeholder and SWOT Analyses Develop strategic goals, objectives and performance indicators CARICAD s collaborative effort with the OPSR and the Ministry of Housing and Lands highlights the institution's commitment to promote Strategic Planning as an important component of a results-based approach to service delivery. Pictured above: Mr. Franklyn Michael, CARICAD s programme Officer during one of the Strategic Planning sessions being held in collaboration with the Ministry of Housing and Lands and the Office of Public Sector Reform, Barbados Pictured above: Representatives from the Ministry of Housing and Lands, Barbados during one of the Strategic Planning sessions being implemented by CARICAD in collaboration with the Office of Public Sector Reform, Barbados. CARICAD s collaborative effort with the OPSR and the Ministry of Housing and Lands highlights the institution's commitment to promote Strategic Planning as an important component of a results-based approach to service delivery.

8 CARICAD Participates in Meeting of the Latin America and the Caribbean Monitoring and Evaluation Network C ARICAD s Executive Director, Ms. Jennifer Astaphan and Monitoring & Evaluation Specialist, Ms. Angela Skeete represented the institution at the Meeting of the Latin America and the Caribbean Monitoring and Evaluation Network. This meeting was held in Mexico City, on August 25-27, It was organized by the World Bank a n d t h e I n t e r - A m e r i c a n Development Bank, in collaboration with the Mexican National Evaluation Agency (CONEVAL). The CARICAD to Participate in Knowledge Management Workshop in Shanghai, China C ARICAD has been invited to participate in a workshop entitled Harnessing Knowledge Management through Web 2.0 Tools in the Era of Government 2.0. The workshop will be held from September 25 to 27, 2010 in Shanghai, People s Republic of China. main topic of the conference was Using M&E Results in the Public Policy Cycle. The principal objective of the Conference was to determine the balance between technical and political aspects in M&E practices in Latin America. Additionally, the intention was to learn about the experience in OECD countries and review the application and use of M&E methods and tools within the scope of programs and projects. in-depth discussion and a wide exchange of views related to improving Knowledge Management through ICT tools to improve their contribution to the network, as well as to increase their ability to impact their local and regional development for the achievement of the MDGs P A G E 8 From Left: Ms. Irma Edwards, Chief Personnel Officer in the Personnel and Training Department, Dominica (CARICAD s New Chairperson), Ms. Angela Skeete, CARICAD s Monitoring and Evaluation Specialist and Ms. Jennifer Astaphan, CARICAD s Executive Director at the Meeting of the Latin America and the Caribbean Monitoring and Evaluation Network, held in Mexico. During the workshop, participants will share their experiences, lessons learnt and best practices from their countries and regions with respect to Knowledge Management. Additionally, the workshop will provide participants with the opportunity to gain knowledge about cutting edge Government technologies and trends. The workshop will also provide participants with opportunities for The workshop is co-organized by the Di visi on for Publ i c Administration and Development Management (DPADM) of the United Nations Department of Economic and Social Affairs (UNDESA) in collaboration with the Regional Cooperation Office for City Informatization (RCOCI) of the Shanghai Municipal People s Government. The Caribbean Centre for Development Administration (CARICAD) 1st Floor Weymouth Corporate Centre, Roebuck Street St. Michael BB11080, Barbados Tel: /6 Fax: info@caricad.net Website: