Fitout Planning Design Budgeting Fitout Process Post-Construction

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Alaina Parsons
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1 A guide to provide you with all the general information involved in planning an office fitout. For further details or to get an exact quote for your project arrange a free consultation with Cadwell. Fitout Planning Design Budgeting Fitout Process Post-Construction INFO@CADWELL.COM.AU

2 Fitout Overview From Concept to Completion, what we do ensure your fitout is of exceptional quality.

3 Questions To Consider Before you undergo or begin planning a fitout go through the checklist questions to safeguard against any nasty surprises along the way. What are your make good obligations on your existing lease and how much will it cost? Will your business suffer due to downtime? Will all phone and data connections be transferred to your new premises? Who will relocate you and will everyone s belongings end up in the right place? How much space do you require? What non-financial considerations are there to think of (transport, nearby facilities for staff etc)? What local government approvals are required? What is your design & fitout budget? Is that all inclusive of approvals, statutory fees, furniture, equipment, commissioning, training, IT and Data connections/transfers etc? How much will your landlord contribute towards your new fitout? What are your make good obligations when you one day move out? Who will Design, Build and Project Manage your fitout?

4 Fitout Costs & Budgeting The following is a guide only of the additional cost over the foregoing Finished Floor Lettable costs for the fitting out of offices in new buildings including such works a s partitions, amenities, reception, built-in furniture and only minor alterations to services: Source: Rawlinsons Australian Construction Handbook Ed. 31, 2013 Fitout Quality Standard Quality Fitout General Offices with a small portion of executive offices and boardroom areas $/sqm Plus work stations (one per 15 sqm): Medium Quality Fitout General offices with a higher proportion of executive offices and boardroom areas, reception area and some staff amenities High Quality Fitout High standard offices with a high proportion of executives offices, board and meeting rooms. Also reception and additional facilities including kitchen and dining ADD: Loose Furniture Average Cost per Square Meter Standard Quality: 730 Medium Quality: 1380 High Quality: Plus work station (one per 15 sqm): Plus work station (one per 15 sqm): The following is taken from the New South Wales Government Office Design Requirements 2010: If the benchmark target of 15m²/person is bettered (i.e. less than 15m²/person is achieved), then more people are being accommodated in a particular area (than at 15m²/person) due to better planning or functional efficiency. Because more people are being accommodated in the area, then more workstations, furniture and technology are required. Consequently, the cost of fitting out that particular area will increase by the cost of the additional workstations, furniture and technology. Therefore, the effect of achieving this better efficiency is an increase in the fitout cost rate

5 per square metre compared with benchmark targets. However, the rate per person will not increase because the same amount of fitout, furniture and technology is being provided for each person. Every percentage point improvement in workplace density translates directly into a one per cent recurrent saving in rent and building services costs at no additional cost per person in fitout costs. This strategy of bettering the target maximum workplace density can be applied to new fitouts and for rationalizing space in existing offices. Expert advice should be sought from your consultant team in the implementation of this approach in order to ensure that functionality is retained, legislative compliance requirements are met and a quality workplace is provided. Cost by Stage Impact on cost 10% 65% 85% 25% 5% Planning & Considerations 10% Design Phase Construction By involving Cadwell from the beginning of your project we can effectively minimize your overall expenditure. Through early involvement in the planning and consideration stages we can identify and work with you to provide alternative solutions and methods to any issues or risks that may arise in the following stages. Detecting and managing these issues early impacts up to 65% of the total project cost in a stage that only accounts for 5% of the overall project value.

Planning & Considerations There are a few simple things to think about before the fitout process can begin to avoid any pesky pitfalls along the way.

any major problems later down the line. Be wary of common mistakes made when contracting a fitout by knowing the different industry definitions.

At Cadwell we specialise in The Full Fitout including design, construction, joinery, IT cabling and furnishings. At Cadwell we take the stress out of fitouts by organising it all for you.

6 Planning & Considerations There are a few simple things to think about before the fitout process can begin to avoid any pesky pitfalls along the way. Establishing things like the difference between your Net Lettable Area (NLA) and your actual usable office space along with your budget, moving plan, timeline and dates before commencing could avoid any major problems later down the line. Be wary of common mistakes made when contracting a fitout by knowing the different industry definitions. A builders fitout often doesn t include joinery or furniture and a base fitout leaves out internal finishes, cabling and furnishings, meaning budgets are often blown, resulting in chaos. At Cadwell we specialise in The Full Fitout including design, construction, joinery, IT cabling and furnishings. At Cadwell we take the stress out of fitouts by organising it all for you. If you need to work out your usable space or are after an idea on budget, go ahead and call us at Cadwell on We are experts in office design and construction and our experienced staff are always willing to help. Spatial Planning & Design At Cadwell we work with some of Sydney s best architects and designers, we know the latest trends and ideas when it comes to commercial and corporate fitout. If you don t have a design we match what you want with the best suited architect or designer. There are legal components that need to be incorporated into every design, particularly in regards to office fitouts. Your responsibility as a business owner/manager is to provide your employees with a safe working environment that has the relevant insurances and meets the requirements of the Building Code of Australia and the Workplace Health and Safety legislation. This includes

7 disability access requirements, emergency exists and fire systems, not meeting these standards could result in serious legal ramifications. A big consideration when designing your workplace is not just the function of your office but also planning around your employees and their requirements. When designing work areas for departments and teams you need to be actively aware of the job function, traffic flow, employee numbers and future expansion. If you have future plans for your business regarding up-sizing, you should assess whether catering for that growth now will inevitably be cheaper in the longer run. Different workplaces have different work environments and practices that will suit their employees and increase productivity. Does their job require privacy or interaction? Do they work independently or collaborate frequently? Hot Desking consists of multiple employees sharing a permanent work area for a particular amount of time. Activity Based Working (ABW) includes areas like team desks, quiet rooms, lounge spaces, concentrated work booths, meeting rooms and multimedia rooms. ABW provides for a variety of different activities instead of limiting them to an employee s personal space. Both Open Plan Offices and Partitioned Offices accommodate for different work styles and once deciding what your business needs then you can begin to divide your floor space.

Construction The Fitout Once your client needs have been taken care of, including space assessment, furnishings and concept drawing we move onto the proposal presentation.

8 Construction The Fitout Once your client needs have been taken care of, including space assessment, furnishings and concept drawing we move onto the proposal presentation. This is where together we review the design, furniture, and program, updating any changes to the preliminary design, this marks the end of the design phase and the project begins. We understand if your building has to be occupied throughout construction. We work with you to plan a rigid program that suits everyone s needs, to ensure your business can still carry on with its regular operations and your project finishes on time. Cadwell then handles all the ordering and logistics while keeping aligned with the program dates. The installation will be completed in the agreed upon amount of time stated in the program, usually ranging between 3-8 weeks varying on project size and complexity. Until the project s completion there will be weekly client updates, involving you in the process of the fitout. Once the construction is completed we conduct a client Handover meeting to make sure you re satisfied with your project. Handover & Post Construction After everything has been checked your office space is handed over ready for business and for you and your employees to enjoy. Your Cadwell relationship doesn t end abruptly when the construction is done, we are always available for your project s aftercare. We promise quality and durability which is why we have a 52 week defect liability period on building works, a ten year guarantee on work stations and fittings, and five years for seating unless stated otherwise. At Cadwell we pride ourselves on our aftersales service that s why we are always available for the lifetime of your project.

SCHIAVELLO CONSTRUCTION 2 PETER. Managing Director

SCHIAVELLO CONSTRUCTION 2 PETER. Managing Director construction SCHIAVELLO CONSTRUCTION 2 3 PETER SCHIAVELLO Managing Director We are driven by the desire to assist our clients, collaborators + employees achieve their own journey of success, whilst forging