CR New Hire and Contractor Induction

Transcription

1 Community Relations Department Dakon Road PO Box 1, Tabubil Western Province Papua New Guinea Telephone (675) Facsimile (675) October 2014 CR New Hire and Contractor Induction About CR Department Community Relations (CR) is the key interface with OTML s stakeholders and play a leading role to maintain a harmonious relationship between the company and its stakeholders, which contributes to the company s social license to operate (SLTO). CR comprise of four (4) Teams 1. CR Tabubil: Responsible for Mine Villages, North Ok Tedi and Upper Highway regions. 2. CR Kiunga/Bige Operations: Responsible for Lower Ok Tedi, Lower Highway areas, Kiunga/Bige areas, Middle Fly & South Fly Region 3. Lands & LLG: Provides Land Administration support, Land Lease & external stakeholder (MRA, LLG, other state agencies) 4. SIA& Administration: Undertakes Social Impact Assessment related work CR team is supported by Principle CR Advisor. Our vision is to promote a harmonious and collaborative working relationship with OTML internal and external stakeholders, which exemplifies best practice for sustainable development and the OTML Charter and Values Mission To generate positive socio-economic outcomes for both internal and external stakeholders, while increasing knowledge and improving the CR team, by promoting innovation, research and training

2 Goal Improved relationships and partnership with key OTML internal and external stakeholders including OTML departments, CMCA communities, OTDF, PNGSDP, State, FRPG and LLG Objectives To effectively communicate and promote OTML environment initiatives and social development programs. To undertake honest and transparent engagement with key OTML external and internal stakeholders. To involve OTML department, contractors and community in design and effective managements of complaints and grievances. To support CMCA community organization capacity and leadership for effective decision making and partnerships in sustainable community development programs. To develop and implement system for effective management of compensation and land agreements. To enhance the participation of women, youth and children in social development programs and business opportunities within CMCA regions Roles and Responsibilities Land administration Lease compensation management CMCA population update CMCA cash compensation General compensation and other specific compensation Community consultation and communication Social Impact Assessment & Research Policy and Records/Data Management Complaints and Grievance management Geographical Area of Operations 9 CMCA Regions 157 villages and over 120,000 population Over 150 Km road villages Over 800 Km of river villages (Kiunga Fly River estuary) Ok Tedi Mining Ltd Page 2 of 6

3 Preferred Areas (Non CMCA areas, Telefomin & Oksapmin) *See Figure 1 indicating the Ok Tedi footprint and CR operation area Community Protocols The following protocols should be observed when visiting and conducting programs/projects in the mine area and CMCAvillages. Get clearance from CR if intending to visit neighboring villages. Give prior notice to community leaders before any visit to villages. Involve CR prior to engaging in any activities (casual employment, contract work, visits etc) in the mine villages& other impacted communities (CMCA regions). Maintain good conduct at all times. Respect local communities, their leaders and traditions& customs. Do not remove any flora (plants) or fauna (animals) from the environment without permission from local people. Stop work and evacuate from work location if caught in a community outrage. Report any incidents involving communities immediately to CR Tabubil/CR Kiunga and OTML Security Base 1 (Tabubil), Base 2 (Kiunga) or Base 6 (Bige) CR Contacts CR Tabubil Base Telephone: Facsimile: Radio: Channel 15 CR Kiunga Base Telephone: Facsimile: CR Bige Base Telephone: Ok Tedi Mining Ltd Page 3 of 6

4 Figure 1: Map of Western Province Ok Tedi Mining Ltd Page 4 of 6

5 Safety Management CR Significant Safety Risks The following are significant CR Safety Risks Falling into water (dingy embarkation / disembarkation while underway) fast flowing water, difficulty with loading and unloading. Employees who cannot swim in fast flowing water Unsuitable boat and motors for the conditions within the area of operation, unsuitable or insufficient safety equipment. Exposure to Communicable diseases while working in remote locations. Vehicle interactions (with people or other vehicles/mobile equipment). Community outrage due to non-fulfillment of commitments or lack of communications on key issues. Exposure to poisonous snakes, insects and crocodiles while working outdoors (along the Ok Tedi and Fly River communities). Delay in medevac of an injured or sick employee while working in remote location. Risk Management Tools The following risk management tools must be observes when working within CR operational area: These tools can be located in OTML intranet and may have already been talked about during the safety induction. Do Take Five for all jobs. Use Job Safety Analysis (JSA) and Safe Work Procedure (SWP) for all high risk jobs. Field Operational Manual Guideline to be used while in Field. Ensure Dinghy Operators adhere to Dinghy Operations Guidelinewhen working down the Fly River. Always abide by relevant OTML Safety Standardswhen engaged in CR activities and programmes. CR Incident Management All incidents involving CR employees are managed in compliance with OTML OH&S Incident Management Standard. All incidents are to be reported to the supervisor/superintendent in the first instance. CR upholds the OTML Safety Vision aimed at achieving Zero Harm and encourages all CR employees to work safely. Ok Tedi Mining Ltd Page 5 of 6

6 Emergency Procedure and Contact In the event of an emergency, observe the standard OTML Emergency Procedure. Contact Security Base 1 if you are closer to Tabubil, Security Base 2 within Kiunga area and Security Base 6 fi you are closer to Bige. Security Base 1 Telephone: Radio: Channel 3 Security Base 2 Telephone: Security Base 6 Telephone: Finally we want to ensure you stay safe, work safe and return home safely. Ok Tedi Mining Ltd Page 6 of 6