Workday Wednesday. Episode #11 26 April Please Mute Your Phone/Microphone and Close Your Video Window

Transcription

1 Workday Wednesday Episode #11 26 April 2017 Please Mute Your Phone/Microphone and Close Your Video Window

2 Today s Topics Welcome to Workday Wednesday: Chris Longshore Today s Contest: Brush Up Your Shakespeare System Status: Troy Bettinger Onboarding New Process Update, Tips & Tricks: Amy Jewell Real Life Editing Positions: Jessie Craney Using the Goals Report: Marla Trevor General Questions: Workday Wednesday Team Next Week on Workday Wednesday: Chris Longshore

3 William Shakespeare: Birthday uncertain probably 4/23/1564 Baptized on 4/26/1564 Died 4/23/1616 (age 52) Today s contest: Name the play expressed by the image on the section start by chatting to Chris. First correct response wins. Today s contest has five chances. Today s Contest

4 Today s Contest: Example Example: Name the Play from this image: A. King Lear B. All s Well that Ends Well C. Hamlet D. The Kingdom of the Crystal Skull

5 Last Week s Poll on Comp Topics What would you like to learn more about in the future? Base compensation changes Variable compensation changes One Time Payments POLL RESULTS Base Comp Variable Comp 1-Time Payment No Answer 34% 29% 8% 29%

6 New Denver Workday Financial Video

7 Concept: WD Manager Gym Goal: Increase managers abilities with common Workday tasks Method: Hands-on practical work with a stand-up introduction Time: 90 minutes Place: Computer Lab Topics: Navigation, Worklets, Resources, Common Manager Actions, Reports

8 Client Interest Will HR Join? Feedback: WD Manager Gym 10% 14% 29% 5% 0% Take A Poll: Level of Client Interest a. Low Client Interest b. Moderate Interest c. High Client Interest 71% 71% HR Business Partner Able to Join Clients Yes or No No Answer Moderate High Low No Answer Yes No

9 System Status Troy Bettinger

10 System Status Next Workday Service Updates: Friday 28 April :59 PM until Saturday 29 April :00 AM MDT Friday 5 May :59 PM until Saturday 6 May :00 AM MDT Workday Production Tenants will be unavailable during this time. Sandbox Tenants refresh at 7:00 PM MDT on Friday

11 SANDBOX PRODUCTION System Status Next Workday QUARTERLY Maintenance: Friday 19 May :59 PM until Saturday 20 May :00 AM MDT Friday 12 May :59 PM until Saturday 13 May :00 AM MDT Workday Tenants will be unavailable during this time.

12 System Updates in May 2017 SUN MON TUES WED THUR FRI SAT 30 1 May Close Payroll 2 3 Workday Wednesday Workday Wednesday Close Payroll Workday Wednesday Workday Wednesday Memorial Day Holiday 30 Close Payroll 31 Workday Wednesday Weekly Update 12 Mid-4AM Weekly Update 12 Mid-4AM Prod. Quarterly Maintenance 25 HR Community Meeting Weekly Update 12 Mid-4AM 1 June 2 3 Weekly Update 12 Mid-4AM Sandbox Tenants refresh at 7:00 PM MDT on Friday

13 Recent System Changes New This Past Week: Recruiting Coordinator can now initiate Add Additional Job action. Many backside integration updates (too many to name) Work In Progress: Testing the Position Clerk Agency Analyst role Updating Location Table Planning for Shift Bid Mass Changes

14 Known Issues 4/26/17 p1 Attempting Neogov Hire Actions Without Job Req. Workaround: Recruiter must check that position has approved job req before authorizing the hire in Neogov. Cindy Bishop is working with her staff. Blank Business Title on Job Req Workaround: Requester must add Business Title to Job Req. Looking at options for this. Expiring Contingent Worker losing network access; Contract End dates pulled from OIM not Workday. Workaround: TS is working on this

15 Known Issues 4/26/17 p2 Acting Manager Roles How to Handle? Workaround: Plan to talk to WD Admin team about your options. Incorrectly Visible Phone Numbers Workaround: Project in place now with TS to research best method for correcting. No immediate fix in place now. Expect mass communication on resolution. Must Take Action to Return Worker from Leave Workaround: HR Analyst must initiate a Return from Leave Action to bring the worker back. The entered date is only for record-keeping, not action. (New job aid in progress)

16 Onboarding New Process Update, Tips & Tricks Amy Jewell

17 Onboarding Amy Jewell Onboarding Supervisor, OHR Talent Acquisition Denver Service: 3 years, 3 months, 20 days

18 Onboarding Tasks Group 1 of Onboarding Tasks: oenter Contact Information oenter Personal Information ochange Emergency Contacts oedit Governments ID s oreview Documents (Executive Order 94) oreview Documents (Executive Order 112) oreview Documents (Technology Service User Agreement) Group 2 of Onboarding Tasks: ocomplete Form I-9, Section 1 ocomplete Federal and State Withholding Elections oadd Payment Elections obenefit Elections (if applicable)

19 I-9 Compliance Section 1 of I-9 must be completed by end of business day on new hires first day of employment. Section 2 must be completed by person viewing I-9 verification documents within 3 days of new employees start date. When entering a Permanent Resident Card, the document number is a 13 digit alphanumeric number located on the back of the Permanent Resident Card, per the example below:

20 Onboarding Tips/Tricks New hire receives two s from Workday, one contains User ID (employee ID#) and the other includes the temporary password. These are onboarding specific s. Best to complete onboarding tasks on a desktop computer. Refresh onboarding screen to kick off second group of onboarding tasks. If new hires are coming in to sit with you to do onboarding tasks, let them know they will need to log onto a desktop computer and must remember their passwords.

21 Edit Position Restrictions Jessie Craney

22 Edit Position Restrictions Changes to a vacant position or when a position becomes vacant Scenario: A current employee is leaving The manager would like to downgrade the position

23 Edit Position Restrictions Tips: If an employee is leaving the position, the outbound process (termination or job change) must be completed or not yet started Remember to update the Job Posting Title (it will not automatically update when you change the Job Profile) You will not be able to create the job req until the new position restrictions are in place (once the position is vacant)

24 Goal Reporting Marla Trevor

25 Goal Reporting Two Goal Reports that HR Analysts have access to: CCD PM Employee Goal Counts shows how many goals each person has, by agency CCD PM Employee Goal Status shows the content of the goal and includes if it s Performance or Development.

26 General Questions Staff

27 Audience Questions Use the Webex Chat Feature, or Submit a question through the feedback Survey.

28 Next Workday Wednesday Wednesday, 3 May Noon Special Guests: Finance? Episode #11 Credits: Thanks to the following staff for helping craft Workday Wednesday: Chris Longshore Jessie Craney Karuna Dhingra Marla Trevor Troy Bettinger Special Thanks to: Amy Jewell Andi Blaustein Our Friends in Finance Wade Balmer Tyson Martens Cassie Schoon

29 Answers to Shakespeare Contest

30 Julius Caesar Friends, Romans, countrymen, lend me your ears; I come to bury Caesar, not to praise him; The evil that men do lives after them, The good is oft interred with their bones

31 Romeo and Juliet O Romeo, Romeo! wherefore art thou Romeo? Deny thy father, and refuse thy name; Or, if thou wilt not, be but sworn my love, And I ll no longer be a Capulet.

32 Macbeth Will all great Neptune s ocean wash this blood Clean from my hand? No, this my hand will rather The multitudinous seas incarnadine, Making the green one red.

33 The Tempest If by your art, my dearest father, you have Put the wild waters in this roar, allay them. Oh, I have suffered with those that I saw suffer. A brave vessel dashed all to pieces. Oh, the cry did knock Against my very heart! Poor souls, they perished.

34 Othello Oh, beware, my lord, of jealousy! It is the green-eyed monster which doth mock The meat it feeds on