Motor Carrier Leads Website Database Field Codes. Carrier Software, LLC

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1 Motor Carrier Leads Website Database Field Codes Ph: Jan Field Name Description Docket Number FHWA assigned number identifying each motor carrier, MC=motor carrier, FF=freight forwarder, MX=Mexican carrier DOT Number DOT assigned number Legal name as on file with the Federal Highway Administration DBA Name Doing Business as Name Address line 1 Business address maintained by the FHWA - address line 1 Address line 2 Business address maintained by the FHWA - address line 2 City Business City in address maintained by FHWA State Code Business State as maintained by the FHWA (Standard U.S. Postal Abbreviation) Country Code Business Country code as maintained by the FHWA (examples: US, CD, MX) Zip Code Business Zip code as maintained by the FHWA Telephone Number Business Telephone number as maintained by the FHWA if one is on file at the FHWA Fax Number Business Fax number as maintained by the FHWA if one is on file at the FHWA Mail address line 1 Mailing address maintained by the FHWA - address line 1 Mail address line 2 Mailing address maintained by the FHWA - address line 2 Mail City Mailing City in address maintained by FHWA Mail State Code Mailing State as maintained by the FHWA (Standard U.S. Postal Abbreviation) Mail Country Mailing Country code as maintained by the FHWA (examples: US, CD, MX) Mail Zip Code Mailing Zip code as maintained by the FHWA Mail phone Mailing Telephone number as maintained by the FHWA if one is on file at the FHWA Mail fax Mailing Fax number as maintained by the FHWA if one is on file at the FHWA address CompanyRep1 Company contact person no.1 CompanyRep2 Company contact person no.2 MX Type RFC Number Common Authority Contract Authority Broker Authority Freight Passenger HouseHold Goods BIPD Required Cargo Required Bond/Surety Required BIPD on File Cargo on File Bond/Surety on File Insurance Company Name State Code Insurance Company Number Insurance Type Code BI&PD class BI&PD Maximum Limit BI&PD Underlying Limit Policy Number Effective Date Insurance Company Form Code FMCSA character distinguishing Mexican carrier Mexican government registration code Amount of Bodily Injury and Property Damage Insurance Coverage Required by FHWA (in thousands of dollars) Is Cargo insurance coverage required by FHWA? Is Bond coverage required by FHWA? Bodily Injury and Property Damage insurance coverage amount (in thousands - zero filled) Is Cargo insurance coverage on file at FHWA? Is Bond coverage on file at FHWA? Insurer Name as registered with FHWA Insurance Company State Code Standard U.S. Postal Abbreviation The unique FHWA assigned number identifying each Insurance 1 = Bodily Injury & Property Damage Policy / 2 = Cargo Policy / 3 = Bond / 4 = Trust Fund P = Primary / E = Excess / 1 = Full Security Limits Under Section (b)(1) / 2 = Full Security Limits Under Section (b)(2) Class 1,2 = (company shall not be liable for amounts in excess of) / Class P, E (in thousands - left zero filled) Class P,1,2 = / Class E (in thousands - left zero filed) Insurance Policy Number on file with FHWA Insurance Policy Effective Date on file at FHWA (in MM/DD/YYYY format) Two digit identifier for the type of insurance form: 34 = Cargo / 91,91X = BI&PD / 81 = BI&PD / 82 = Cargo / 83 = Property Broker's Surity Bond / 84 = Property Broker's Trust Fund Agreement page 1 of 5

2 Status Entry Type USDOT Number Doing-Business-As Name Dun & Bradstreet Number An Active Status means the entity is currently in business and subject to the FMCSR or HMR, or is an IntraState non-hm carrier issued a USDOT number by selected States. The Type of Operation in which the entity is engaged. C= carrier, S=Hazmat shipper, B=both, R=Registrant (entity that registers vehicles but is not a carrier) Number assigned by the Department of Transportation If they use a Name other than their Corporate Registration Number given by Dunn & Bradstreet. Physical Address - Nationality A = American, C = Canadian, M = Mexican, P = American Territories, S = Central American Nations OMC (FHWA) Region 01 - CT, ME, MA, NH, NY, NJ, RI, VT, PR, VI 03 - DE, DC, MD, PA, VA, WV 04 - AL, GA, FL, MS, NC, SC, TN, KY 05 - IL, IN, MI, OH, MN, WI 06 - AR, LA, NM, OK, TX 07 - IA, KS, MO, NE 08 - CO, MT, ND, SD, UT, WY 09 - AZ, CA, NV, HI, GU, AS 10 - AK, ID, OR, WA Physical Address - Street Physical Address - City Physical Address - County Name Physical Address - County Code Example, the number 53 takes 2 digits and the number 1234 takes up 4 digits. Physical Address - State Code See Appendix A Physical Address - Zip Code 12345, , V3S19Z CANADA, MEXICO, Phone Number Example: Cell Phone Fax Number Example: Undeliverable Mail Code U = UnDeliverable Address, C = Address Changed since last mailout, D = Mailing Addr Not = Physical Addr, N = Incomplete Address Company contacted by OMC Y, N, or Blank Date of Latest Contact Mailing Nation Mailing Address - OMC region Code for OMC region 01 --> 10 Mailing Address - Street Mailing address -street or PO Box Mailing Address - City Mailing address city Mailing Address - County Code Mailing Address nation: A=American, P=American Teritory, C=Canada, M=Mexican, S=Central America Digits vary with number. Example, the number 53 takes 2 digits and the number 1234 takes up 4 digits. Mailing Address - County Name Mailing Address - State Mailing Address - Zip Code 12345, , V3S19Z CANADA, MEXICO, Undeliverable Mail Code - mailing address. U = UnDeliverable Address, C = Address Changed since last mailout, D = Mailing Addr Not = Physical Addr, N = Incomplete Address Officer In Charge (OIC) code The code of the OMC Officer-In-Charge having jurisdiction over this entity Safety Investigator Territory Code The code assigned to the Territory of the entity (State or County for which an OIC has responsibility). Classification Codes The Type of entity (an entity may be of more than one type) Classification (other) Defined Carrier's Operation Codes Carrier's HazMat Operation Codes Carrier's non-hazmat Operation Codes A = Authorized-For-Hire.. a Commercial entity which transports Property or Passengers by motor vehicles. B = Exempt-For-Hire.. a For-Hire entity which is Not subject to Economic Regulations by the ICC. C = Private Property.. An entity whose highway transportation activities are incidental to, and in furtherance of, its primary business activity. D = Private/Passenger Business.. a Private entity engaged in the Interstate transportation of Passengers which is provided in the furtherance of a Commercial enterprise and is not available to the public at large E = Private/Passenger Non-Business.. a Private entity involved in the Interstate transportation of Passengers that does not otherwise meet the definition of a Private entity transporting Passengers (eg. church buses). F = Migrant.. An entity which transports in Interstate or Foreign commerce at any on time, three or more migrant workers to or from their employment. (refers to Contract- carrier by motor vehicle). G = U.S. Mail.. transports U.S Mail H = Federal Government, I = State Government, J = Local Government, K = Indian Tribe, L = Other Operation carrier interstate Operation carrier intrastate HazMat Operation carrier intrastate Non-HazMat page 2 of 5

3 Shipper's Operation Codes Shipper's HazMat Operation Codes Vehicle Registrant Business Organization Type Cargo Codes Cargo (other) Defined HazMat Safety Permit Required HazMat Placard HazMat Indicator Mx Carrier Zone Divided Records Authority Trucks owned Tractors owned Trailers owned MotCoachs owned SchBus owned Vans owned Limos owned Trucks term leased Tractors term leased Trailers term leased MotCoachs term leased SchBus term leased Vans term leased Limos term leased Trucks trip leased Tractors trip leased Trailers trip leased MotCoachs trip leased SchBus trip leased Vans trip leased Limos trip leased Total Number of Trucks Total Number of Buses Total Number of Power Units Fleet Size Code A = 1 B = 2-3 C = 4-6 Operation Shipper interstate Operation Shipper interstate HazMat Operation/Vehicle Registrant A = Individual, B = Partnership, C = Corporation A = General Freight B = Household Goods C = Metal, Sheets, Coils D = Motor Vehicles E = Driveaway, Towaway F = Logs, Poles, Lumber G = Building Materials H = Mobile Homes I = Machinery, Large objects J = Fresh Produce K = Liquids, Gases L = Intermodal Containers M = Passengers N = Oilfield equipment O = Livestock P = Grain, Feed, Hay Q = Coal, Coke R = Meat S = Garbage, Trash T = U.S. Mail U = Chemicals V = Commodities Dry Bulk W = Refrigerated foods X = Beverages Y = Paper products Z = Utility AA = Farm supplies BB = Construction CC = Water, Well DD = Other Other cargo codes defined/ spelled out Field not used any longer due to Homelands Security Initiative Field not used any longer due to Homelands Security Initiative Hazardous Material Indicator: Y, N, or Blank Mexican carrier zone Authorized to store records in more than one location. Trucks owned ("truck" generally refers to "box" type trucks with body attached to engine. Tractors owned Trailers owned Motor coaches owned School buses owned Vans owned Limos owned Trucks term leased Tractors term leased Trailers term leased Motor coaches term leased School buses term leased Vans term leased Limos term leased Trucks trip leased Tractors trip leased Trailers trip leased Motor coaches trip leased School buses trip leased Vans trip leased Limos trip leased Total number of trucks Total number of buses / passenger carriers (includes limos & school buses) Total number of power units page 3 of 5

4 D = 7-8 E = 9-11 F = G = H = I = J = K = L = M = N = O = P = Q = R = S = T = U = V = W = X = Y = Z = > 5000 # Drivers, Interstate, < 100 mi Number of Drivers, InterState, Within 100 miles, Digits vary with the number # Drivers, Interstate, > 100 mi Number of Drivers, InterState, Beyond 100 miles # Drivers, Interstate, Total Number of Drivers, InterState, Total # Drivers, Intrastate, < 100 mi Number of Drivers, IntraState, Within 100 miles # Drivers, Intrastate, > 100 mi Number of Drivers, IntraState, Beyond 100 miles # Drivers, Intrastate, Total Number of Drivers, IntraState, Total Ave # Trip Leased Drivers Per Mo Average Number of Drivers that are Leased (per Month) # Drivers, Grand Total Number of Drivers, InterState + IntraState # Drivers, Commercially Licensed Number of Employees holding Commercial Driver's Licenses Latest Review Type The type of Federal or State Review conducted: SR = Safety Review.. an overview of a carrier's knowledge of Safety Regulations. Much of the Rating is based on an interview with management. CR = Compliance Review.. a statistical sampling or audit of required records to determine the carrier's compliance with Safety Regulations EC = Educational Review. Latest Review - Document Number Latest Review - Date Recordable Accident Rate Document Number of the Latest MCMIS Review Total Recordable Accidents (times) 1,000,000 divided by the Total Yearly Miles Driven Note.. There is an Implied Decimal Point between the 3rd & 4th digits of the Rate Field. i.e is really could indicate that no data was available, or no accidents means the Rate was greater than 10 Preventable Accident Rate Implied Decimal point in this number Mileage, Calendar Yr, MCS-150 The Number of Miles Driven as Reported on Form MCS-150 Review Mileage, MCS-151 Total Yearly Mileage as shown on Form MCS-151 Safety Rating, Type Code S = Satisfactory, C=Conditional U=UnSatisfactory = substantial non-compliance, Blank=No Review conducted Safety Rating, Effective Date The date the Review was input into the MCMIS system. Mexican Borough Physical location: Mexican neighborhood Mexican Mail Borough Mailing location: Mexican neighborhood MCSIP STEP MCSIP STEP MCSIP Date MCSIP Date Safety Status Indicator Safety status indicator Safety Status Date Safety status date User ID User ID for latest change Reason Code for Add Reason for record being added Reason Code for Change Resaon for record being changed Reason Code for Delete Reason for record being deleted MCS-150 Mileage Year Year of MCS-150 mileage Date Record Added Date of Last Change Date Record Deleted Total Cars Total number of cars Creation date Record creation date page 4 of 5

5 AddUserID DelUserID MCS150Date RecUpdateFlag CompanyRep1 CompanyRep2 Id of person who entered data Id of person who deleted data Date of MCS150 report Record Updated Flag address Company contact person no.1 Company contact person no.2 page 5 of 5