AIRPORT ACCESS PROCEDURE

Transcription

1 Airport Access Procedure AIRPORT ACCESS PROCEDURE 1 PURPOSE This document identifies the procedures to be followed to manage our visitors/customers when on site in and around CIAL security and restricted areas. In event of an incident or an emergency there is a record of all Visitor/Contractors and their location to assist in an evacuation if required. 2 SCOPE Intended for use by Staff, every contractor, consultant and sub-contractor (including employees of every contractor, consultant and sub-contractor) who carry out work on the CIAL Site. 3 CONTINUOUS IMPROVEMENT It is the policy of to continually improve (for example as needs or technology changes). This then creates an ongoing need to make alterations to this document. The reader must ensure that the current version is being used. To assist to continually improve, please advise the Manager Airport Facilities if there is something in this document that is missing or that can be improved upon. 4 COPYRIGHT Please feel free to copy this document, however before doing so, ensure: Approval is obtained from the. The document is copied in its entirety. are acknowledged as the original source. 5 DEFINITIONS (CIAL TERMANOLOGY) Security Areas These are sections of the Airport that are within the designated security boundaries which includes parts of the International and Domestic Terminal Buildings beyond the Security Screening Points, as well as all areas within the perimeter fence line, including Apron Manoeuvring areas, taxiways, & Runways (Refer Drawings). Restricted Areas International Arrivals Hall (NZ Customs controlled). All areas other than the security areas where the general public do not have right of access. Landside Areas These are areas where the general public can access. 6 INFORMATION CONTACTS staff and the may be contacted by telephoning (ph: ). The fax number is and the address is facilities.services@cial.co.nz. is located at 818 Wairakei Rd. Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 1 of 6

2 Airport Access Procedure 7 ASSOCIATED DOCUMENTS Procedure Requirements for Contractors document. Health and Safety manual Hazard Register CAA Rule PROCEDURE 8.1 ACCESS TO SECURITY AREAS Any person requiring access to the security area must obtain and display on the outer garment an Airport Identity Card (temporary or permanent) after completing the necessary documentation by AVSEC. That person must have also attended an induction / security awareness training course from CIAL or be accompanied by a permanent ID card holder who has completed the training course. The Airport ID cards only permitted use, is to gain access to or remain in the security / restricted areas for the purpose of the duties to be performed. The Airport ID cards remain the property of AVSEC and must be returned at the completion of the job / visit TEMPORARY AIRPORT IDENTITY CARD REQUIREMENTS A temporary self-expiring Airport ID card will be issued initially for a maximum period of seven days, renewable to a maximum period of 2 weeks. If access is required for a longer period of time an AVSEC Airport ID card application form must be completed and a temporary self expiring Airport ID card will be issued in the interim. Before a temporary Airport ID card is issued, a positive form of identification must be presented to AVSEC. The preferred ID is a Drivers Licence. A permanent Airport ID card holder must accompany the person requesting a temporary Airport ID card. All temporary Airport ID card holders shall be escorted to and from the designated place of work by a holder of a permanent Airport ID. The temporary Airport ID card holder must remain in that place of work, the permanent card holder is not required to remain at the place of work. Note: If access is required for a period of less than one day a daily self expiring Airport ID card is available at the AVSEC screening points in the Terminal Building. All other requests for Airport ID cards are to be made at the AVSEC Administration Office. A Permanent Airport ID card holder must accompany the person requesting access to the security areas PERMANENT AIRPORT IDENTITY CARD REQUIREMENTS A permanent Airport ID Card will be issued after the appropriate AVSEC application form requesting a permanent Airport ID has been completed. This form requires an approval signature from the and an AVSEC security check. This process usually requires 14 days to complete. A permanent Airport ID is issued for a maximum period of 3 years. Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 2 of 6

3 Airport Access Procedure USE OF LIFT 2 INTERNATIONAL TERMINAL BUILDING Lift 2 services the International Terminal Building Basement area to Plantroom R4 landing through to the Ground Floor NZ Customs restricted area and the First Floor AVSEC Security area. Staff, visitors and contractors may use this service lift to gain access to Plantroom R4 or the basement at anytime. Access to the first floor security area using Lift 2 is restricted to when this area is not in the secure mode. At all other times access is via the AVSEC screening point. No exceptions. Access to the Ground Floor NZ Customs controlled area is permitted when the International Arrivals hall is not in use. Access at any other time see section titled Access to Restricted Areas. 8.2 ACCESS TO RESTRICTED AREAS Any person wanting access to the Terminal Building Restricted areas must ensure that appropriate approval has been granted and have obtained and Airport ID card or CIAL Visitors Pass NZ CUSTOMS RESTRICTED AREA To access NZ Customs controlled area (International Arrivals Hall) contact Stu Lumsden, Ph: , or extn or one of the NZ Customs Team Leaders. Staff, contractors, and visitors moving through the NZ Customs Primary Immigration lines during passenger processing are requested to stop at a Customs Kiosk and present their Airport ID / CIAL Visitor Pass before proceeding. Access to NZ Customs / MAF search area is prohibited during passenger processing except for in an emergency. In the event access is required prior permission from Stu Lumsden or an NZ Customs Team Leader must be obtained CIAL RESTRICTED AREAS To access CIAL restricted areas, contractors / visitors are required to display an Airport ID card or CIAL Visitors Pass unless accompanied by a permanent Airport ID card holder at all times. 8.3 TENANTED / LEASED AREAS For access to tenanted areas located inside the AVSEC controlled security area or NZ Customs restricted area, the requirements of the section titled Access to Security Areas or the section titled Access to Restricted Areas still apply. For all other tenanted / leased areas, it is up to the individual tenant / leasee to manage their visitors / contractors. 8.4 VISITOR PASS REGISTER has implemented a Visitor Control Pass system to control all visitors / contractors requiring access to Restricted and Landside areas of the Airport except for common public areas VISITOR PASS BOOK LOCATIONS There are two register locations for this system: Reception, 818 Wairakei Road CIAL Customer Services Reception, First Floor Domestic Terminal Building. Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 3 of 6

4 Airport Access Procedure Visitors/contractors requiring access to CIAL areas within the Terminal Building are to report to CIAL Customer Services Reception. All other visitors / contractors requiring access to CIAL s owned lands and buildings, will report to Reception ISSUING A VISITOR PASS CIAL staff issuing Visitor Passes must obtain and record in the register the following information from the Visitor / Contractor and this information is to be verified. Access shall be denied if the information is incorrect or not forthcoming. 1. The name of each person requesting the pass. 2. The organisation they work for, or represent. 3. The name of the CIAL contact person. The visitor must demonstrate a legitimate reason to have access to CIAL controlled areas. Phone the person concerned and advise them their Visitor/Contractor has arrived. 4. Ascertain the nature and/or location of their visit. 5. Verify the identity of the person requiring the access if unknown to you. Ask for their drivers license or some other form of identification. 6. Make sure the contractor / visitor reads the Rules for Visitors and understands them before signing the Register. 7. Advise the Visitor/Contractor the Visitor Pass is valid for that day only. At the end of the working day or when they are ready to depart from the Airport, he or she must return the access cards and keys issued to them and sign off the Visitors Register. If continued access is required after hours, the return of the access cards and keys can be made at the Pier Help Desk. The sign off of the Visitors Register can be completed by customer Services Duty Supervisor on advice from the Pier Help Desk. 8. Visitors/Contractors requesting vehicle parking near the Terminal Building area must make the necessary arrangements with Airport Customer Services as to where they can leave the vehicle without incurring an infringement notice. 8.5 SAFETY SECURITY Contractors / Visitors must receive a safety / security briefing relevant to the area they are working in (Use Training Check Sheet). 8.6 BREACHES OF SECURITY REQUIREMENTS Breaches of security requirements are treated seriously by CIAL and the Aviation Security Service. Consequential action may include permanent forfeiture of an Airport ID card and / or a fine of up to $2000 to the individual (who is personally responsible for payment). Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 4 of 6

5 Airport Access Procedure 9 AIRPORT IDENTITY CARD MATRIX Access Request Area Requirements Security Areas =1 Day Temporary Self Expiring ID Card >1 Day <7 Days Temporary Self Expiring ID Card >14 Days <3 Months Temporary ID Card, Computer generated yellow / black ID card >3 Months Permanent ID Card Permanent card holder present at request. Personal ID required (Drivers License). Escort to and from work area. Available at AVSEC screening points or Admin. Induction requirements as per training Check Sheet. Permanent card holder present at request. Personal ID required (Drivers License). Escort to and from work area. Available at AVSEC Administration only. Induction requirements as per training Check Sheet. AVSEC Airport Identity Card Application Permanent card holder present at request. Personal ID required (Drivers License). Available at AVSEC Administration only. Issue of temporary self expiring card for interim. Induction requirements as per training Check Sheet. AVSEC Airport Identity Card Application Permanent card holder present at request. Personal ID required (Drivers License). Available at AVSEC Administration only. Issue of temporary self expiring card for interim. Induction requirements as per training Check Sheet. Restricted Areas Customs Controlled Area CIAL Controlled Area All of the above Airport ID Cards are acceptable; OR CIAL Visitor Pass; Permission granted by Customs before entry. There is to be no entry into the search area when the area is in operation. Induction requirements as per training Check Sheet. All of the above Airport ID Cards or CIAL Visitor Pass are acceptable. No ID required if escorted at all times by a Permanent Airport ID card holder. Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 5 of 6

6 Airport Access Procedure TRAINING CHECK SHEET All Contractors required to work in any area at Christchurch International Airport must complete the following relevant safety and security training. Airside Operations Completed Date Contractor Signature CIAL Signature 1. Foreign Object Debris. Keeping the workplace tidy. Picking up all rubbish. 2. Ensuring that vehicles are clear of loose debris before moving from site at all times. 3. Requirement to remain in work area. 4. Awareness of aircraft. Keeping a clear distance of 3 metres. Awareness of aircraft movements. 5. Prohibition of any electrical devices within 8 metres of a refuelling aircraft (including cellphones). 6. Location of apron phones. 7. No Smoking. 8. Wearing of high visibility jackets. 9. Awareness of not leaving tools / equipment unattended in public area apron. 10. Prohibition of animals / friends or members of the family. RESTRICTED AREAS (Customs controlled) 1. Do not interact with passengers. 2. Guard and secure worksite. 3. Do not leave tools / equipment unattended. 4. No Smoking. 5. Ensure correct procedure in entering / exiting access doors. 6. Knowledge of area evacuation procedure. CIAL CONTROLLED AREAS (Basement) 1. No Smoking. 2. Knowledge of area evacuation. 3. Health & Safety issues in relevant area. Landside 1. Protection of public from work site. 2. Location of services. 3. Minimisation of noise. 4. Tidy work area. Index: A5 s:\operations and infrastructure\facilities services\general\standards\airport access procedure.doc Page 1 of 6

7 CIAL Energy Policy and Strategy 1 PURPOSE CIAL ENERGY POLICY AND STRATEGY This document identifies the policy to ensure responsible energy management on Christchurch International Airport Limited (CIAL) Sites. 2 SCOPE Intended for use by Staff, every contractor, consultant and sub-contractor (including employees of every contractor, consultant and sub-contractor) who carry out work on the CIAL Site. 3 CONTINUOUS IMPROVEMENT It is the policy of to continually improve (for example as needs or technology changes). This then creates an ongoing need to make alterations to this document. The reader must ensure that the current version is being used. To assist to continually improve, please advise the Manager Airport Facilities if there is something in this document that is missing or that can be improved upon. 4 COPYRIGHT Please feel free to copy this document, however before doing so, ensure: Approval is obtained from the. The document is copied in its entirety. are acknowledged as the original source. 5 INFORMATION CONTACTS staff and the may be contacted by telephoning (ph: ). The fax number is and the address is facilities.services@cial.co.nz. is located at 818 Wairakei Rd. 6 ASSOCIATED DOCUMENTS Procedure Requirements for Contractors document. 7 OUR DECLARATION TO COMMITMENT We are committed to responsible energy management and will practice energy efficiency throughout all our premises, plant and equipment, wherever it is cost-effective and we will develop a culture that reflects this commitment. Index: A8 s:\operations and infrastructure\facilities services\general\standards\cial energy policy and strategy.doc Page 1 of 4

8 CIAL Energy Policy and Strategy 8 POLICY Our policy is to control energy consumption to: Avoid unnecessary expenditure Improve cost-effectiveness, productivity, efficiency and working conditions Protect the environment Prolong the useful life of fossil fuels Consume the minimum amount of energy without compromising service levels or safety Integrate an Energy Conservation Ethos into the CIAL culture New energy consuming assets (including buildings / equipment) operate at benchmark indices New buildings will have due consideration given to innovative energy utilisation solutions. 9 OBJECTIVES 9.1 Our long-term objectives are to: Buy fuels and utilities at the most economic cost Utilise energy as efficiently as is practicable Reduce the amount of pollution, particularly CO 2 emissions, caused by our energy consumption Reduce, wherever possible, our dependence on fossil fuels, through the use of on-site and renewable energy Develop a policy/guideline for energy considerations for new buildings. 9.2 Our short-term objectives are to: Establish a good database of historical energy usage Develop the use of e-bench for regular reporting of energy usage and comparison with other similar large electricity users throughout NZ Improve the energy metering within the terminal buildings including using tools such as the Building Management System, to provide smaller zones for energy monitoring. Develop an updated purchasing policy that includes energy consumption. Consider life cycle costing where appropriate. Develop an auditing policy/regime. Conduct a level 2 energy audit for each site every five years to determine priority opportunities All new electrical devices support the Energy Star scheme or its equivalent. All motor drives comply with IEC 34.2 efficiency. Index: A8 s:\operations and infrastructure\facilities services\general\standards\cial energy policy and strategy.doc Page 2 of 4

9 CIAL Energy Policy and Strategy 10 PROCEDURES & RESPONSIBILITIES 10.1 CHIEF EXECUTIVE Provide leadership, motivation and support for energy efficiency projects 10.2 MANAGER AIRPORT FACILITIES Responsible for managing, monitoring and controlling energy usage and expenditure: Annual energy performance targets will be set as part of the budget process Annual reviews of performance will be undertaken against those targets; reporting procedures will have to be defined to do this Training and professional development in Energy Management will be provided for for appropriate staff Energy consumption must be a factor when considering economic investment Energy efficiency considerations will be integrated into new capital investments of plant, buildings and vehicles Energy management will be integrated with other environmental policies and programmes of the board Specify energy efficiency standards and audits Energy management and reporting Economic analysis Propose energy performance specifications of buildings, plant, equipment and fleet to Chief Executive Responsible for the implementation of energy policies New Buildings energy audits conducted at concept design stage to provide energy performance guarantees built into specifications These buildings shall perform to the design indices specified at concept design stage ELECTRICAL SERVICES ENGINEER & MECHANICAL SERVICES ENGINEER Services management Daily management of energy policies and energy related issues Purchasing and leasing decision support Propose energy performance specifications of plant and equipment to Manager Airport Facilities Correct maintenance and operation of plant and equipment to achieve energy management targets. Index: A8 s:\operations and infrastructure\facilities services\general\standards\cial energy policy and strategy.doc Page 3 of 4

10 CIAL Energy Policy and Strategy 10.4 HR MANAGER Champion the cause of Energy Efficiency and Conservation through communications to staff and other functional relationships Communications of Switch it Off campaigns Communications of Energy Savings campaigns and policy objectives Support for energy saving initiatives Communicate new energy ideas and initiatives from Facilities Services staff to Management 10.5 INFORMATION SERVICES Purchasing and leasing decision support Implementations of Energy Star saving systems on PCs and peripherals Selection of PC operating systems with effective energy saving software 10.6 FACILITIES SERVICES STAFF Positively implement energy policies and directives as requested from Management Proactively communicate their energy initiatives and ideas to Departmental Supervisors Index: A8 s:\operations and infrastructure\facilities services\general\standards\cial energy policy and strategy.doc Page 4 of 4

11 Asset Numbering & Maintenance Schedule Procedure ASSET NUMBERING & MAINTENANCE SCHEDULE PROCEDURE 1 PURPOSE This document identifies the procedures to be followed when identifying assets and associated maintenance requirements on the Christchurch International Airport Limited (CIAL) Site. 2 SCOPE Intended for use by Staff on the CIAL Site. 3 CONTINUOUS IMPROVEMENT It is the policy of to continually improve (for example as needs or technology changes). This then creates an ongoing need to make alterations to this document. The reader must ensure that the current version is being used. To assist to continually improve, please advise the Manager Airport Facilities if there is something in this document that is missing or that can be improved upon. 4 COPYRIGHT Please feel free to copy this document, however before doing so, ensure: Approval is obtained from the. The document is copied in its entirety. are acknowledged as the original source. 5 INFORMATION CONTACTS staff and the may be contacted by telephoning (ph: ). The fax number is and the address is facilities.services@cial.co.nz. is located at 818 Wairakei Rd. 6 ASSOCIATED DOCUMENTS Procedure CIAL Asset Numbering Protocol document. Mainpac Data Entry Form Asset Numbering Flowchart (attached) 7 PROCEDURE For all new assets and for existing assets procedures to be followed are as per the attached Asset Numbering Flowchart. Date Issued: 03 March 2010 Index: A9 s:\operations and infrastructure\facilities services\general\standards\asset maintenance schedule procedure.doc Page 1 of 1

12 Management of CIAL's Electricity Services MANAGEMENT OF CIAL'S ELECTRICITY SERVICES 1 PURPOSE This document outlines the procedures required by CIAL and associated business partners to manage electricity services of its tenants from an electricity industry compliance perspective. Included are the protocols for the establishment and management of network connections for tenants, the supply of electricity and responsibilities of CIAL as an Electricity Distributor Participant 2 SCOPE Intended for use by Staff, every contractor, consultant and sub-contractor (including employees of every contractor, consultant and sub-contractor) who carry out work on the CIAL Site. 3 CONTINUOUS IMPROVEMENT It is the policy of to continually improve (for example as needs or technology changes). This then creates an ongoing need to make alterations to this document. The reader must ensure that the current version is being used. To assist to continually improve, please advise the Manager Airport Facilities if there is something in this document that is missing or that can be improved upon. 4 COPYRIGHT Please feel free to copy this document, however before doing so, ensure: Approval is obtained from the. The document is copied in its entirety. are acknowledged as the original source. 5 INFORMATION CONTACTS staff and the may be contacted by telephoning (ph: ). The fax number is and the address is facilities.services@cial.co.nz. is located at 818 Wairakei Rd. 6 ASSOCIATED DOCUMENTS Procedure Requirements for Contractors document. Electricity Management Manual.doc 7 PROCEDURE Refer to attached document title Electricity Management Manual. Richard Green - Business Engagement Date Issued: 15 March 2010 Index: A15 s:\operations and infrastructure\facilities services\general\standards\cial electricity procedure.doc Page 1 of 1