Land O'Lakes 210 Motor Carrier Freight Details and Invoice

Transcription

1 210 Motor Carrier Freight Details and Invoice Introduction: Functional Group ID=IM This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges. Heading: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments ST Transaction Set Header M M B3 Beginning Segment for Carrier's Invoice M M N9 Reference Identification O Optional K1 Remarks O Optional 10 LOOP ID OID Order Identification Detail O Optional 1 Detail: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments LOOP ID S5 Stop-off Details O Optional 1 n1 LOOP ID LX Assigned Number O Optional N9 Reference Identification O Optional L1 Rate and Charges O Optional 10 Summary: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments L3 Total Weight and Charges O Optional SE Transaction Set Trailer M M 1 Transaction Set Notes 1. Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight. X12 Version September 9, 2010

2 Segment: ST Transaction Set Header Position: 0100 Loop: Level: Heading Usage: Mandatory Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). 2 The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate implementation convention to match the transaction set definition. ST Transaction Set Identifier Code M 1 ID 3/3 M Code uniquely identifying a Transaction Set ST Transaction Set Control Number M 1 AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set ST Implementation Convention Reference O 1 AN 1/35 O Reference assigned to identify Implementation Convention X12 Version September 9, 2010

3 Segment: B3 Beginning Segment for Carrier's Invoice Position: 0200 Loop: Level: Heading Usage: Mandatory Purpose: To transmit basic data relating to the carrier's invoice Syntax Notes: 1 If either B309 or B310 is present, then the other is required. Semantic Notes: 1 B306 is the billing date. 2 On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery. 3 If B314 is used, B304 will indicate the party or parties responsible for payment of the transportation terms identified in B314. B Invoice Number M 1 AN 1/22 M Identifying number assigned by issuer B Shipment Identification Number O 1 AN 1/30 Must Use Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) B Shipment Method of Payment M 1 ID 2/2 M Code identifying payment terms for transportation charges B Weight Unit Code O 1 ID 1/1 O Code specifying the weight unit B Date M 1 DT 8/8 M Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year B Net Amount Due M 1 N2 1/12 M Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified B Correction Indicator O 1 ID 2/2 O Code used to indicate that the transaction set contains information which corrects previous information B Delivery Date X 1 DT 8/8 O Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year B Date/Time Qualifier X 1 ID 3/3 O Code specifying type of date or time, or both date and time B Standard Carrier Alpha Code M 1 ID 2/4 M Standard Carrier Alpha Code X12 Version September 9, 2010

4 Segment: N9 Reference Identification Position: 0600 Loop: Level: Heading Max Use: 300 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Notes: Minimum two occurrences of N9 required: -- One, where Element 01 contains qualifier "CN": >> Populate Element 02 with Carrier's Reference Number. -- Another, where Element 01 contains qualifier "19": >> Populate Element 02 with the L11.01 value saved from the EDI 204 L11.01 where L11.02 is qualifier "19". N Reference Identification Qualifier M 1 ID 2/3 M Code qualifying the Reference Identification 19 Division Identifier CN Carrier's Reference Number (PRO/Invoice) N Reference Identification X 1 AN 1/50 Must Use Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier X12 Version September 9, 2010

5 Segment: K1 Remarks Position: 1000 Loop: Level: Heading 0 Purpose: To transmit information in a free-form format for comment or special instruction Syntax Notes: Semantic Notes: K Free-Form Message M 1 AN 1/30 M Free-form information K Free-Form Message O 1 AN 1/30 O Free-form information X12 Version September 9, 2010

6 Segment: OID Order Identification Detail Position: 1800 Loop: 0250 Optional Level: Heading Purpose: To specify order identification detail Syntax Notes: 1 At least one of OID01 or OID02 is required. 2 If OID03 is present, then OID02 is required. 3 If either OID04 or OID05 is present, then the other is required. 4 If either OID06 or OID07 is present, then the other is required. 5 If either OID08 or OID09 is present, then the other is required. Semantic Notes: 1 OID01 is the seller's order identification number. 2 OID03 is the number assigned by the consignee to further define the purchase order number. 3 OID11 specifies the sorting and/or segregating number for each receiving location (processing area). OID Quantity X 1 R 1/15 O Numeric value of quantity OID07 81 Weight X 1 R 1/10 O Numeric value of weight X12 Version September 9, 2010

7 Segment: S5 Stop-off Details Position: 0100 Loop: 0300 Optional Level: Detail Purpose: To specify stop-off detail reference numbers and stop reason Syntax Notes: 1 If either S503 or S504 is present, then the other is required. 2 If either S505 or S506 is present, then the other is required. 3 If either S507 or S508 is present, then the other is required. Semantic Notes: 1 S509 is the stop reason description. S Stop Sequence Number M 1 N0 1/3 M Identifying number for the specific stop and the sequence in which the stop is to be performed S Stop Reason Code M 1 ID 2/2 M Code specifying the reason for the stop S Weight X 1 R 1/10 O Numeric value of weight S Weight Unit Code X 1 ID 1/1 O Code specifying the weight unit S Number of Units Shipped X 1 R 1/10 O Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set X12 Version September 9, 2010

8 Segment: LX Assigned Number Position: 1200 Loop: 0400 Optional Level: Detail Purpose: To reference a line number in a transaction set Syntax Notes: Semantic Notes: LX Assigned Number M 1 N0 1/6 M Number assigned for differentiation within a transaction set X12 Version September 9, 2010

9 Segment: N9 Reference Identification Position: 1300 Loop: 0400 Optional Level: Detail Max Use: 5 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Notes: Used only to designate a Stop. Segment is required when L1.08 contains "UND", "DET", or "LAY". -- Populate Element 02 with the Stop Number. N Reference Identification Qualifier M 1 ID 2/3 M Code qualifying the Reference Identification QN Stop Sequence Number N Reference Identification X 1 AN 1/50 O Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier X12 Version September 9, 2010

10 Segment: L1 Rate and Charges Position: 1800 Loop: 0400 Optional Level: Detail 0 Purpose: To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements Syntax Notes: 1 If either L102 or L103 is present, then the other is required. 2 At least one of L104 L105 or L106 is required. 3 If either L114 or L115 is present, then the other is required. 4 If either L117 or L118 is present, then the other is required. Semantic Notes: 1 L119 is the percent used to determine the charge in L L120, if used, indicates the currency for all monetary amounts in this L1 segment. 3 L121 is the origin rated as charge amount. Notes: One L1 segment per LX loop iteration. L Lading Line Item Number O 1 N0 1/3 O Sequential line number for a lading item L Freight Rate X 1 R 1/9 O Rate that applies to the specific commodity L Rate/Value Qualifier X 1 ID 2/2 O Code qualifying how to extend charges or interpret value L Charge X 1 N2 1/12 O For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified L Special Charge or Allowance Code O 1 ID 3/3 Must Use Code identifying type of special charge or allowance DCT City Delivery DET Detention of Trailers DLH Drayage/Line Haul DSC Discount ENS Energy Surcharge (Fuel Adjustment Factor) EXM Excess Mileage Charge HOL Sunday or Holiday Pick-up or Delivery LAY Layover Charges MSC Other Accessorial Service Charge PEC Pallet Exchange Charge RET Returned Load SOC Stop-off Charge UND Unloading VFN Vehicles Furnished But Not Used Charge when a vehicle is furnished at shippers request and loading of such vehicle is subsequently cancelled by shipper L Special Charge Description O 1 AN 2/25 O Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150 X12 Version September 9, 2010

11 Segment: L3 Total Weight and Charges Position: 0100 Loop: Level: Summary Purpose: To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items Syntax Notes: 1 If either L301 or L302 is present, then the other is required. 2 If either L303 or L304 is present, then the other is required. 3 If either L309 or L310 is present, then the other is required. 4 If L312 is present, then L301 is required. 5 If either L314 or L315 is present, then the other is required. Semantic Notes: 1 L305 is the total charges. L Weight X 1 R 1/10 O Numeric value of weight L Weight Qualifier X 1 ID 1/2 O Code defining the type of weight L Charge O 1 N2 1/12 O For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified L Volume X 1 R 1/8 O Value of volumetric measure L Volume Unit Qualifier X 1 ID 1/1 O Code identifying the volume unit L Lading Quantity O 1 N0 1/7 O Number of units (pieces) of the lading commodity X12 Version September 9, 2010

12 Segment: SE Transaction Set Trailer Position: 0200 Loop: Level: Summary Usage: Mandatory Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Semantic Notes: 1 SE is the last segment of each transaction set. SE01 96 Number of Included Segments M 1 N0 1/10 M Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M 1 AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set X12 Version September 9, 2010