204 Motor Carrier Load Tender

Transcription

1 204 Motor Carrier Load Tender Functional Group ID=SM Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than- Truckload bill of lading, pick-up notification, or manifest. Notes: This document identifies the AAFES business requirements for the Motor Carrier Load Tender. Segments not required by standards, but required by AAFES are marked "RECOMMENDED". All elements marked with "R" are required by AAFES and will be sent by AAFES. All elements marked "M" are mandatory by the standards. All unmarked elements may be transmitted as necessary in their respective segments. Heading: Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments ST Transaction Set Header M B2 Beginning Segment for Shipment Information M 1 Transaction B2A Set Purpose M 1 Not Used 0800 L11 Business Instructions and Reference Number O G62 Date/Time O 1 n1 Not Used 1000 MS3 Interline Information O AT5 Bill of Lading Handling Requirements O 6 Not Used 1200 PLD Pallet Information O 1 Not Used 1250 LH6 Hazardous Certification O NTE Note/Special Instruction O 10 LOOP ID N1 Name O 1 n2 Not Used 1500 N2 Additional Name Information O N3 Address Information O N4 Geographic Location O 1 Not Used 1800 L11 Business Instructions and Reference Number O 1 Not Used 1900 G61 Contact O 3 LOOP ID N7 Equipment Details O 1 Not Used 2030 N7A Accessorial Equipment Details O 1 Not Used 2050 N7B Additional Equipment Details O 1 Not Used 2080 MEA Measurements O 1 Not Used 2100 M7 Seal Numbers O 2 Detail: Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments 204V4030 (004030) 1 September 19, 2007

2 LOOP ID S5 Stop-off Details M L11 Business Instructions and Reference Number O G62 Date/Time O 2 n AT8 Shipment Weight, Packaging and Quantity Data O 1 n4 Not Used 0500 LAD Lading Detail O 999 n5 Not Used 0600 AT5 Bill of Lading Handling Requirements O 6 Not Used 0630 PLD Pallet Information O 1 Not Used 0650 NTE Note/Special Instruction O 20 LOOP ID N1 Name O N2 Additional Name Information O N3 Address Information O N4 Geographic Location O G61 Contact O 3 LOOP ID Not Used 1300 L5 Description, Marks and Numbers O 1 Not Used 1350 AT8 Shipment Weight, Packaging and Quantity Data O 1 Not Used 1370 PER Administrative Communications Contact O 1 n6 LOOP ID Not Used 1400 G61 Contact O 1 n7 Not Used 1410 L11 Business Instructions and Reference Number O 5 n8 Not Used 1420 LH6 Hazardous Certification O 6 LOOP ID Not Used 1430 LH1 Hazardous Identification Information O 1 Not Used 1440 LH2 Hazardous Classification Information O 4 Not Used 1450 LH3 Hazardous Material Shipping Name O 10 Not Used 1460 LFH Freeform Hazardous Material Information O 20 Not Used 1470 LEP EPA Required Data O 3 Not Used 1480 LH4 Canadian Dangerous Requirements O 1 Not Used 1490 LHT Transborder Hazardous Requirements O 3 LOOP ID Not Used 1500 OID Order Identification Detail O 1 n9 Not Used 1600 G62 Date/Time O 2 Not Used 1800 LAD Lading Detail O 999 LOOP ID Not Used 1900 L5 Description, Marks and Numbers O 1 n10 Not Used 1950 AT8 Shipment Weight, Packaging and Quantity Data O 1 n11 LOOP ID Not Used 2000 G61 Contact O 1 n12 Not Used 2010 L11 Business Instructions and Reference Number O 5 n13 Not Used 2020 LH6 Hazardous Certification O 6 LOOP ID Not Used 2030 LH1 Hazardous Identification Information O 1 Not Used 2040 LH2 Hazardous Classification Information O 4 Not Used 2050 LH3 Hazardous Material Shipping Name O 10 Not Used 2060 LFH Freeform Hazardous Material Information O 20 Not Used 2070 LEP EPA Required Data O 3 Not Used 2080 LH4 Canadian Dangerous Requirements O 1 Not Used 2090 LHT Transborder Hazardous Requirements O 3 204V4030 (004030) 2 September 19, 2007

3 LOOP ID Not Used 2100 N7 Equipment Details O 1 Not Used 2200 N7A Accessorial Equipment Details O 1 Not Used 2300 N7B Additional Equipment Details O 1 Not Used 2400 MEA Measurements O 1 Not Used 2500 M7 Seal Numbers O 2 Summary: Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments L3 Total Weight and Charges O SE Transaction Set Trailer M 1 Transaction Set Notes 1. Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction. 2. Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table Use G62 segment either in loop 0300 or loop 0350, but not both. 4. Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop Use LAD segment either in loop 0300 or loop 0350, but not both. 6. The PER segment is used to specify the sales representative for the product shipped. 7. The G61 segment contains the person or company to be contacted by the carrier in case of emergency. 8. The L11 segment contains the specific hazardous material reference numbers. Used in loop 0325 it pertains to all iterations of loop 0330 following. 9. Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used. 10. If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both. 11. Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop The G61 segment contains the person or company to be contacted by the carrier in case of emergency. 13. The L11 segment contains the specific hazardous material reference numbers. Used in loop 0365 it pertains to all iterations of loop 0370 following. 204V4030 (004030) 3 September 19, 2007

4 Segment: ST Transaction Set Header Position: 0100 Loop: Level: Heading Usage: Mandatory Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). 2 The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate implementation convention to match the transaction set definition. Comments: M ST Transaction Set Identifier Code M 1 ID 3/3 Code uniquely identifying a Transaction Set 204 Motor Carrier Load Tender M ST Transaction Set Control Number M 1 AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 204V4030 (004030) 4 September 19, 2007

5 Segment: B2 Beginning Segment for Shipment Information Transaction Position: 0200 Loop: Level: Heading Usage: Mandatory Purpose: To transmit basic data relating to shipment information Syntax Notes: 1 B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading. 2 If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211. Comments: 1 B202 is mandatory for transaction set B209 is mandatory for rail transactions. R B Standard Carrier Alpha Code O 1 ID 2/4 Standard Carrier Alpha Code SCAC R B Shipment Identification Number O 1 AN 1/30 Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) AAFES TMS Shipper Reference Number. M B Shipment Method of Payment Code identifying payment terms for transportation charges M 1 ID 2/2 CC Collect PP Prepaid (by Seller) TP Third Party Pay 204V4030 (004030) 5 September 19, 2007

6 Segment: B2A Set Purpose Position: 0300 Loop: Level: Heading Usage: Mandatory Purpose: To allow for positive identification of transaction set purpose Syntax Notes: Comments: M B2A Transaction Set Purpose Code M 1 ID 2/2 Code identifying purpose of transaction set 00 Original 01 Cancellation B2A Application Type O 1 ID 2/2 Code identifying an application LT Load Tender - Truckload (TL) Carrier Only Used by a shipper to inform carrier that a particular load is available or becoming available for movement; also signifies an advance pick-up notification 204V4030 (004030) 6 September 19, 2007

7 Segment: G62 Date/Time Position: 0900 Loop: Level: Heading Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Comments: Notes: Carrier must-respond-by the date and time that is sent in this segment for the 204 transaction.. R G Date Qualifier X 1 ID 2/2 Code specifying type of date 64 Must Respond By R G Date X 1 DT 8/8 Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year R G Time Qualifier X 1 ID 1/2 Code specifying the reported time 1 Must Respond By R G Time X 1 TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) 204V4030 (004030) 7 September 19, 2007

8 Segment: AT5 Bill of Lading Handling Requirements Position: 1100 Loop: Level: Heading Max Use: 6 Purpose: To identify Bill of Lading handling and service requirements Syntax Notes: 1 Only one of AT501 or AT503 may be present. 2 Only one of AT502 or AT503 may be present. 3 If AT504 is present, then at least one of AT505 or AT506 is required. 4 If AT505 is present, then AT504 is required. 5 If AT506 is present, then AT504 is required. 1 AT505 is the minimum temperature. 2 AT506 is the maximum temperature. Comments: R AT Special Handling Code X 1 ID 2/3 Code specifying special transportation handling instructions ART Air Ride Truck Service DNF Do Not Freeze Specifies that the temperature of a shipment must not go below the freezing point during transit DRO Drop-Off Delivery EXQ Expedited Service Motor service for the immediate dispatch of equipment in continuous line-haul service to meet delivery schedules FR Fragile - Handle with Care HAZ Hazardous Cargo HQT High Cube Trailer Rates HRS Heater or Refrigeration Rail service when shipments of commodities require protective service from the heat or cold IMS Intermodal Shipment Service JIT Just-In-Time (JIT) LT Less Than Full Carload LTT Less Than Truckload MP Multiple Pickup MR Mechanical Refrigeration MRF Refrigerated PFH Protect From Heat PUP PUP Trailer Rates Apply RRR Round Trip Service SMP Small Package TF Trailer, Factory Load Full trailer, not to be opened for consolidation TOF Trailer on Flat Car TRT Tractor and Trailer Carrier required to provide tractor and trailer only TSC Truckload-Single Operator-Common Carrier 204V4030 (004030) 8 September 19, 2007

9 Segment: NTE Note/Special Instruction Position: 1300 Loop: Level: Heading Usage: Optional 0 Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction Syntax Notes: Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment. Notes: This segment will be transmitted if there are required special instructions. M NTE Description M 1 AN 1/80 A free-form description to clarify the related data elements and their content 204V4030 (004030) 9 September 19, 2007

10 Segment: N1 Name Position: 1400 Loop: 0100 Optional (Recommended) Level: Heading Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. Notes: 2 N105 and N106 further define the type of entity in N101. Bill To Information M N Entity Identifier Code M 1 ID 2/3 Code identifying an organizational entity, a physical location, property or an individual BT Bill-to-Party R N Name X 1 AN 1/60 Free-form name 204V4030 (004030) 10 September 19, 2007

11 Segment: N3 Address Information Position: 1600 Loop: 0100 Optional (Recommended) Level: Heading Max Use: 2 Purpose: To specify the location of the named party Syntax Notes: Comments: M N Address Information M 1 AN 1/55 Address information R N Address Information O 1 AN 1/55 Address information 204V4030 (004030) 11 September 19, 2007

12 Segment: N4 Geographic Location Position: 1700 Loop: 0100 Optional (Recommended) Level: Heading Purpose: To specify the geographic place of the named party Syntax Notes: 1 Only one of N402 or N407 may be present. 2 If N406 is present, then N405 is required. 3 If N407 is present, then N404 is required. Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. R N City Name O 1 AN 2/30 Free-form text for city name R N State or Province Code X 1 ID 2/2 Code (Standard State/Province) as defined by appropriate government agency R N Postal Code O 1 ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) 204V4030 (004030) 12 September 19, 2007

13 Segment: N7 Equipment Details Position: 2000 Loop: 0200 Optional Level: Heading Usage: Optional Purpose: To identify the equipment Syntax Notes: 1 If either N703 or N704 is present, then the other is required. 2 If either N705 or N716 is present, then the other is required. 3 If either N708 or N709 is present, then the other is required. 1 N712 is the owner of the equipment. 2 N723 is the operator or carrier of the rights of the equipment. Comments: 1 N701 is mandatory for rail transactions. Notes: 2 N720 and N721 are expressed in inches. This segment is used to request the type of equipment required for this shipment tender or to identify the carrier's equipment in the possession of a shipper. N Equipment Initial O 1 AN 1/4 Prefix or alphabetic part of an equipment unit's identifying number M N Equipment Number M 1 AN 1/10 Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) N Equipment Description Code O 1 ID 2/2 Code identifying type of equipment used for shipment Type of equipment used for shipment. N Equipment Length O 1 N0 4/5 Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11) 204V4030 (004030) 13 September 19, 2007

14 Segment: S5 Stop-off Details Position: 0100 Loop: 0300 Mandatory Level: Detail Usage: Mandatory Purpose: To specify stop-off detail reference numbers and stop reason Syntax Notes: 1 If either S503 or S504 is present, then the other is required. 2 If either S505 or S506 is present, then the other is required. 3 If either S507 or S508 is present, then the other is required. 1 S509 is the stop reason description. Comments: M S Stop Sequence Number M 1 N0 1/3 Identifying number for the specific stop and the sequence in which the stop is to be performed M S Stop Reason Code Code specifying the reason for the stop M 1 ID 2/2 CL Complete CU Complete Unload PL Part Load PU Part Unload 204V4030 (004030) 14 September 19, 2007

15 Segment: L11 Business Instructions and Reference Number Position: 0200 Loop: 0300 Mandatory Level: Detail Max Use: 50 Purpose: To specify instructions in this business relationship or a reference number Syntax Notes: 1 At least one of L1101 or L1103 is required. 2 If either L1101 or L1102 is present, then the other is required. Comments: R L Reference Identification X 1 AN 1/50 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier PO Number. R L Reference Identification Qualifier X 1 ID 2/3 Code qualifying the Reference Identification PO Purchase Order Number 204V4030 (004030) 15 September 19, 2007

16 Segment: G62 Date/Time Position: 0300 Loop: 0300 Mandatory Level: Detail Max Use: 2 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Comments: R G Date Qualifier X 1 ID 2/2 Code specifying type of date 10 Requested Ship Date/Pick-up Date 37 Ship Not Before Date 38 Ship Not Later Than Date 53 Deliver Not Before Date 54 Deliver No Later Than Date 68 Requested Delivery Date 69 Scheduled Pick-Up Date 70 Scheduled Delivery Date R G Date X 1 DT 8/8 Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year R G Time Qualifier Code specifying the reported time X 1 ID 1/2 G Earliest Requested Deliver Time I Earliest Requested Pick Up Time K Latest Requested Pick Up Time L Latest Requested Delivery Time U Scheduled Pick Up Time Y Requested Pick Up Time Z Requested Delivery Time R G Time X 1 TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) 204V4030 (004030) 16 September 19, 2007

17 Segment: AT8 Shipment Weight, Packaging and Quantity Data Position: 0400 Loop: 0300 Mandatory Level: Detail Purpose: To specify shipment details in terms of weight, and quantity of handling units Syntax Notes: 1 If any of AT801 AT802 or AT803 is present, then all are required. 2 If either AT806 or AT807 is present, then the other is required. 1 AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment. 2 AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment. Comments: R AT Weight Qualifier X 1 ID 1/2 Code defining the type of weight E Estimated Net Weight R AT Weight Unit Code Code specifying the weight unit X 1 ID 1/1 L Pounds R AT Weight Numeric value of weight X 1 R 1/10 R AT Lading Quantity Number of units (pieces) of the lading commodity O 1 N0 1/7 See above semantic notes. AT Lading Quantity O 1 N0 1/7 Number of units (pieces) of the lading commodity See above semantic notes. AT Volume Unit Qualifier X 1 ID 1/1 Code identifying the volume unit Refer to Data Element Dictionary for acceptable code values. AT Volume X 1 R 1/8 Value of volumetric measure 204V4030 (004030) 17 September 19, 2007

18 Segment: N1 Name Position: 0700 Loop: 0310 Optional (Recommended) Level: Detail Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. Notes: 2 N105 and N106 further define the type of entity in N101. This loop is used to identify the stop-off party. M N Entity Identifier Code M 1 ID 2/3 Code identifying an organizational entity, a physical location, property or an individual CN Consignee SF Ship From SH Shipper ST Ship To R N Name Free-form name X 1 AN 1/60 N Identification Code Qualifier X 1 ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 93 Code assigned by the organization originating the transaction set This element is sent when N101 is "ST" N Identification Code X 1 AN 2/80 Code identifying a party or other code This element is sent when N101 is "ST" 204V4030 (004030) 18 September 19, 2007

19 Segment: N2 Additional Name Information Position: 0800 Loop: 0310 Optional (Recommended) Level: Detail Usage: Optional Purpose: To specify additional names Syntax Notes: Comments: M N Name M 1 AN 1/60 Free-form name 204V4030 (004030) 19 September 19, 2007

20 Segment: N3 Address Information Position: 0900 Loop: 0310 Optional (Recommended) Level: Detail Max Use: 2 Purpose: To specify the location of the named party Syntax Notes: Comments: M N Address Information M 1 AN 1/55 Address information N Address Information O 1 AN 1/55 Address information 204V4030 (004030) 20 September 19, 2007

21 Segment: N4 Geographic Location Position: 1000 Loop: 0310 Optional (Recommended) Level: Detail Purpose: To specify the geographic place of the named party Syntax Notes: 1 Only one of N402 or N407 may be present. 2 If N406 is present, then N405 is required. 3 If N407 is present, then N404 is required. Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. R N City Name O 1 AN 2/30 Free-form text for city name R N State or Province Code X 1 ID 2/2 Code (Standard State/Province) as defined by appropriate government agency R N Postal Code O 1 ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) R N Country Code X 1 ID 2/3 Code identifying the country 204V4030 (004030) 21 September 19, 2007

22 Segment: G61 Contact Position: 1200 Loop: 0310 Optional (Recommended) Level: Detail Max Use: 3 Purpose: To identify a person or office to whom communications should be directed Syntax Notes: 1 If either G6103 or G6104 is present, then the other is required. Comments: 1 G6103 qualifies G6104. Notes: May loop a maximum of 3 times M G Contact Function Code M 1 ID 2/2 Code identifying the major duty or responsibility of the person or group named IC Information Contact M G Name Free-form name M 1 AN 1/60 R G Communication Number Qualifier Code identifying the type of communication number X 1 ID 2/2 EM Electronic Mail FX Facsimile TE Telephone R G Communication Number X 1 AN 1/256 Complete communications number including country or area code when applicable 204V4030 (004030) 22 September 19, 2007

23 Segment: L3 Total Weight and Charges Position: 0100 Loop: Level: Summary Purpose: To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items Syntax Notes: 1 If either L301 or L302 is present, then the other is required. 2 If either L303 or L304 is present, then the other is required. 3 If either L309 or L310 is present, then the other is required. 4 If L312 is present, then L301 is required. 5 If either L314 or L315 is present, then the other is required. 1 L305 is the total charges. Comments: R L Weight X 1 R 1/10 Numeric value of weight R L Weight Qualifier X 1 ID 1/2 Code defining the type of weight N Actual Net Weight R L Lading Quantity O 1 N0 1/7 Number of units (pieces) of the lading commodity 204V4030 (004030) 23 September 19, 2007

24 Segment: SE Transaction Set Trailer Position: 0200 Loop: Level: Summary Usage: Mandatory Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Comments: 1 SE is the last segment of each transaction set. M SE01 96 Number of Included Segments M 1 N0 1/10 Total number of segments included in a transaction set including ST and SE segments M SE Transaction Set Control Number M 1 AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 204V4030 (004030) 24 September 19, 2007