IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS FAST VEHICLE SHIPMENT INFORMATION (858) TRANSACTION SET

Transcription

1 IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS FAST VEHICLE SHIPMENT INFORMATION (858) TRANSACTION SET FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE

2 858 Fast Vehicle Shipment Information Functional Group ID=SI Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill -of-lading, rating, and/or scheduling information pertinent to a shipment. This transaction set can also be used to exchange Government Bills of Lading (GBLs), Commercial Bills of Lading (CBLs), Transportation Control and Movement Documents (TCMDs), and Personal Property Government Bills of Lading (PPGBLs). It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange information about the shipment of freight, household goods, and passengers. This transaction set fulfills information requirements established by U.S. Government transportation movement rules and regulations. Notes: FCA will use the Shipment Information (858) Transaction Set to receive information from carriers about vehicle shipments in order to satisfy U.S. Customs border crossing requirements. In the event of an erroneous transaction, the carrier may cancel the transaction using the transaction set purpose code ('01') in the BX segment. Carriers should not send mixture of original transactions, cancellations and replace transactions within one interchange. Each type of transaction should be sent separately. History of Change: 10/19/2004: Add additional iteration of N9 segment for 'Type of Move' indicator. 10/08/2010: Name change from DaimlerChrysler to Chrysler Updated Address 05/23/2012: Added LV qualifier to N901 Activated N4 Segment 04/01/2013: Updated Guide Title/Name 04/14/2015: Name Change To FCA US 04/14/2015 V/R FCA US

3 Heading: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments ST Transaction Set Header M M ZC1 Beginning Segment for Data Correction or Change O Not BX General Shipment Information M M 1 n1 040 BNX Rail Shipment Information O Not M3 Release O Not N9 Reference Identification O CM Cargo Manifest O Not Y6 Authentication O Not Y7 Priority O Not C3 Currency O Not ITD Terms of Sale/Deferred Terms of Sale O Not G62 Date/Time O PER Administrative Communications Contact O Not NA Cross-Reference Equipment O Not F9 Origin Station O Not D9 Destination Station O Not R1 Route Information (Air) O Not R2 Route Information O Not R3 Route Information - Motor O Not R4 Port or Terminal O MEA Measurements O Not H3 Special Handling Instructions O Not PS Protective Service Instructions O Not H6 Special Services O Not V4 Cargo Location Reference O Not V5 Vessel Code O Not 1 LOOP ID - E E1 Empty Car Disposition - Pended Destination Consignee 230 E4 Empty Car Disposition - Pended Destination City 240 E5 Empty Car Disposition - Pended Destination Route O Not 1 O Not 1 O Not PI Price Authority Identification O Not M1 Insurance O Not M2 Sales/Delivery Terms O Not L7 Tariff Reference O Not NTE Note/Special Instruction O Not XH Pro Forma - B13 Information O Not 1 LOOP ID - N N7 Equipment Details O EM Equipment Characteristics O Not NA Cross-Reference Equipment O Not 30 04/14/2015 V/R FCA US

4 340 M7 Seal Numbers O Not N5 Equipment Ordered O Not REF Reference Identification O Not IC Intermodal Chassis Equipment O Not VC Motor Vehicle Control O Not GA Canadian Grain Information O Not 15 LOOP ID - E E1 Empty Car Disposition - Pended Destination Consignee 382 E4 Empty Car Disposition - Pended Destination City 383 E5 Empty Car Disposition - Pended Destination Route O Not 1 O Not 1 O Not PI Price Authority Identification O Not 1 LOOP ID - N N1 Name O N2 Additional Name Information O Not N3 Address Information O Not N4 Geographic Location O Must Use REF Reference Identification O Not PER Administrative Communications Contact O Not H3 Special Handling Instructions O Not 5 LOOP ID - S S5 Stop-off Details O Not G62 Date/Time O Not N9 Reference Identification O Not H6 Special Services O Not 6 LOOP ID - N N1 Name O Not N2 Additional Name Information O Not N3 Address Information O Not N4 Geographic Location O Not REF Reference Identification O Not PER Administrative Communications Contact O Not 3 LOOP ID - FA1 >1 550 FA1 Type of Financial Accounting Data O Not FA2 Accounting Data M Not >1 570 L10 Weight O Not 1 Detail: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments LOOP ID - HL > HL Hierarchical Level M M N7 Equipment Details O Not 1 04/14/2015 V/R FCA US

5 030 NA Cross-Reference Equipment O Not M7 Seal Numbers O Not N5 Equipment Ordered O Not REF Reference Identification O Not IC Intermodal Chassis Equipment O Not VC Motor Vehicle Control O L7 Tariff Reference O Not SL1 Tariff Reference O Not N9 Reference Identification O Not H3 Special Handling Instructions O Not X1 Export License O Not X2 Import License O Not L5 Description, Marks and Numbers O Not PER Administrative Communications Contact O Not LH2 Hazardous Classification Information O Not LHR Hazardous Material Identifying Reference Numbers O Not LH6 Hazardous Certification O Not Y7 Priority O Not G62 Date/Time O Not NTE Note/Special Instruction O Not LP Load Planning O Not AXL Vehicle Axle Measurements O Not 12 LOOP ID - L L0 Line Item - Quantity and Weight O Not L1 Rate and Charges O Not MEA Measurements O Not 10 LOOP ID - LH LH1 Hazardous Identification Information O Not LH2 Hazardous Classification Information O Not 4 n2 190 LH3 Hazardous Material Shipping Name O Not LFH Freeform Hazardous Material Information O Not LEP EPA Required Data O Not LH4 Canadian Dangerous Requirements O Not LHT Transborder Hazardous Requirements O Not LHR Hazardous Material Identifying Reference Numbers 215 PER Administrative Communications Contact 220 LHE Empty Equipment Hazardous Material Information O Not 10 n3 O Not 5 O Not 1 n4 LOOP ID - FA1 >1 230 FA1 Type of Financial Accounting Data O Not FA2 Accounting Data M Not >1 250 L10 Weight O Not 1 LOOP ID - NM1 4 04/14/2015 V/R FCA US

6 260 NM1 Individual or Organizational Name O Not N3 Address Information O Not N4 Geographic Location O Not 1 LOOP ID - N N1 Name O Not N2 Additional Name Information O Not N3 Address Information O Not N4 Geographic Location O Not 1 Summary: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments 010 L3 Total Weight and Charges O Not SE Transaction Set Trailer M M 1 Transaction Set Notes 1. BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment. 2. If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document. 3. All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents. 4. When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment. 04/14/2015 V/R FCA US

7 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes ST Transaction Set Identifier Code M ID 3/3 M Code uniquely identifying a Transaction Set 858 Shipment Information ST Transaction Set Control Number M AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 04/14/2015 V/R FCA US

8 Segment: BX General Shipment Information Position: 030 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To transmit identification numbers and other basic shipment data Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes BX Transaction Set Purpose Code M ID 2/2 M Code identifying purpose of transaction set 00 Original 01 Cancellation 05 Replace By use of the Replace, the entire transaction previously sent will be overwritten. BX02 91 Transportation Method/Type Code M ID 1/2 M Code specifying the method or type of transportation for the shipment J Motor BX Shipment Method of Payment M ID 2/2 M Code identifying payment terms for transportation charges NR Non Revenue BX Shipment Identification Number O AN 1/30 Not BX Standard Carrier Alpha Code O ID 2/4 Standard Carrier Alpha Code BX Weight Unit Code O ID 1/1 Not BX Shipment Qualifier O ID 1/1 Not BX Section Seven Code O ID 1/1 Not BX Capacity Load Code O ID 1/1 Not BX Status Report Request Code O ID 1/1 Not BX Customs Documentation Handling Code O ID 2/2 Not 04/14/2015 V/R FCA US

9 BX Confidential Billing Request Code O ID 1/1 Not BX Goods and Services Tax Reason Code O ID 1/1 Not BX Application Type O ID 2/2 Not 04/14/2015 V/R FCA US

10 Segment: N9 Reference Identification Position: 060 Loop: Level: Heading Usage: Optional Max Use: 30 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes N Reference Identification Qualifier M ID 2/3 M Code qualifying the Reference Identification 09 Customs Bar Code Number EQ Equipment Number HD Department of Transportation Hazardous Number LV License Plate Number MA Ship Notice/Manifest Number WK Type of Science Code N Reference Identification X AN 1/30 AN 1/16 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier If N901 = '09', Trip Number (Customs Bar Code Number) - max length 10; If N901 = 'EQ', Tractor Number - max length 10; If N901 = 'HD', Hazardous Material code - max length 4; IF N901 = 'MA', the Manifest Number - max length 16; IF N901 = 'LV', the License Plate Number - max length 16; If N901 = 'WK', indicator of one of the following values: 'F' = FAST Move 'N' = Non-FAST Move N Free-form Description X AN 1/45 Not N Date O DT 8/8 Not N Time X TM 4/8 Not 04/14/2015 V/R FCA US

11 N Time Code O ID 2/2 Not N907 C040 Reference Identifier O Not Use d To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier C Reference Identification Qualifier M ID 2/3 Not Code qualifying the Reference Identification C Reference Identification M AN 1/30 Not Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C Reference Identification Qualifier X ID 2/3 Not Code qualifying the Reference Identification C Reference Identification X AN 1/30 Not Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C Reference Identification Qualifier X ID 2/3 Not Code qualifying the Reference Identification C Reference Identification X AN 1/30 Not Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier 04/14/2015 V/R FCA US

12 Segment: G62 Date/Time Position: 110 Loop: Level: Heading Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Semantic Notes: Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes G Date Qualifier X ID 2/2 Code specifying type of date 11 Shipped on This Date 85 Date Issued G Date X DT 8/8 Date expressed as CCYYMMDD If G6201 = '11', Shipped date; If G6201 = '85', Transaction Set Create Date G Time Qualifier X ID 1/2 Not G Time X TM 4/8 Not G Time Code O ID 2/2 Not 04/14/2015 V/R FCA US

13 Segment: R4 Port or Terminal Position: 180 Loop: Level: Heading Usage: Optional Max Use: 5 Purpose: Contractual or operational port or point relevant to the movement of the cargo Syntax Notes: 1 If either R402 or R403 is present, then the other is required. Semantic Notes: Comments: 1 R4 is required for each port to be identified. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes R Port or Terminal Function Code M ID 1/1 M Code defining function performed at the port or terminal with respect to a shipment G Port of Entry (Operational) R Location Qualifier X ID 1/2 Code identifying type of location PE Port of Entry R Location Identifier X AN 1/30 AN 1/5 Code which identifies a specific location Port of Entry/Text R Port Name O AN 2/24 Not R Country Code O ID 2/3 Not R Terminal Name O AN 2/30 Not R Pier Number O AN 1/4 Not R State or Province Code O ID 2/2 Not 04/14/2015 V/R FCA US

14 Segment: N7 Equipment Details Position: 330 Loop: N7 Optional Level: Heading Usage: Optional Max Use: 1 Purpose: To identify the equipment Syntax Notes: 1 If either N703 or N704 is present, then the other is required. 2 If either N705 or N716 is present, then the other is required. 3 If either N708 or N709 is present, then the other is required. Semantic Notes: 1 N712 is the owner of the equipment. 2 N723 is the operator or carrier of the rights of the equipment. Comments: 1 N701 is mandatory for rail transactions. 2 N720 and N721 are expressed in inches. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes N Equipment Initial O AN 1/4 Not N Equipment Number M AN 1/10 M Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) Trailer Number N Weight X R 1/10 Not N Weight Qualifier X ID 1/2 Not N Tare Weight X N0 3/8 Not N Weight Allowance O N0 2/6 Not N Dunnage O N0 1/6 Not N Volume X R 1/8 Not N Volume Unit Qualifier X ID 1/1 Not N Ownership Code O ID 1/1 Not N Equipment Description Code O ID 2/2 Not N Standard Carrier Alpha Code O ID 2/4 Not 04/14/2015 V/R FCA US

15 N Temperature Control O AN 3/6 Not N Position O AN 1/3 Not N Equipment Length O N0 4/5 Not N Tare Qualifier Code X ID 1/1 Not N Weight Unit Code O ID 1/1 Not N Equipment Number Check Digit O N0 1/1 Not N Type of Service Code O ID 2/2 Not N Height O R 1/8 Not N Width O R 1/8 Not N Equipment Type O ID 4/4 Not N Standard Carrier Alpha Code O ID 2/4 Not N Car Type Code O ID 1/4 Not 04/14/2015 V/R FCA US

16 Segment: N1 Name Position: 390 Loop: N1 Optional Level: Heading Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes N Entity Identifier Code M ID 2/3 M Code identifying an organizational entity, a physical location, property or an individual SF Ship From N Name X AN 1/60 Not N Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer's Agent N Identification Code X AN 2/80 AN 2/7 Code identifying a party or other code Ship From Location N Entity Relationship Code O ID 2/2 Not N Entity Identifier Code O ID 2/3 Not 04/14/2015 V/R FCA US

17 Segment: N4 Geographic Location Position: 420 Loop: N1 Optional Level: Heading Usage: Optional (Must Use) Max Use: 1 Purpose: To specify the geographic place of the named party Syntax Notes: 1 If N406 is present, then N405 is required. Semantic Notes: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes N City Name O AN 2/30 Not N State or Province Code O ID 2/2 Must Use Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 3/15 Not N Country Code O ID 2/3 Must Use Code identifying the country N Location Qualifier X ID 1/2 Not N Location Identifier O AN 1/30 Not 04/14/2015 V/R FCA US

18 Segment: HL Hierarchical Level Position: 010 Loop: HL Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To identify dependencies among and the content of hierarchically related groups of data segments Syntax Notes: Semantic Notes: Comments: 1 The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 2 HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 3 HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate. 4 HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. 5 HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes HL Hierarchical ID Number M AN 1/12 M A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Parent ID Number O AN 1/12 Not HL Hierarchical Level Code M ID 1/2 M Code defining the characteristic of a level in a hierarchical structure S Shipment HL Hierarchical Child Code O ID 1/1 Not 04/14/2015 V/R FCA US

19 Segment: VC Motor Vehicle Control Position: 080 Loop: HL Mandatory Level: Detail Usage: Optional Max Use: 24 Purpose: To define motor vehicle identification and logistics Syntax Notes: Semantic Notes: 1 VC05 is the automotive manufacturer route code. Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes VC Vehicle Identification Number M AN 1/25 M Unique identification number stamped on the vehicle by the manufacturer VIN Number VC Vehicle Deck Position Code O ID 2/2 Not VC Vehicle Type Code O ID 1/1 Not VC Dealer Code O AN 2/9 A code assigned by a manufacturer to identify their dealers Dealer Code VC05 1 Route Code O AN 1/13 Not VC Bay Location O AN 1/6 Not VC Automotive Manufacturers Code O ID 2/2 Not VC Damage Exception Indicator O ID 1/1 Not VC Supplemental Inspection Code O ID 1/1 Not VC Factory Car Order Number O AN 6/10 Not VC Vessel Stowage Location O AN 1/12 Not 04/14/2015 V/R FCA US

20 Segment: SE Transaction Set Trailer Position: 020 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes SE01 96 Number of Included Segments M N0 1/10 M Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 04/14/2015 V/R FCA US

21 FCA US Fast Vehicle Shipment Information Example 1: Border Crossing Notification EDI Format ST~858~0001 BX~00~J~NR~~AUHL N9~09~11225 N9~EQ~1133 N9~HD~0000 N9~LV~KZX123 N9~MA~ N9~WK~F G62~11~ G62~85~ R4~G~PE~03512 Interpretation Transaction Set Identifier Code = 858 (Shipment Information) Transaction Set Control Number = 0001 Transaction Set Purpose Code = 00 (Original) Transportation Method/Type Code = J (Motor) Shipment Method of Payment NR (Non Revenue) Standard Carrier Alpha Code = AUHL Reference Identification Qualifier = 09 (Customs Bar Code Number) Reference Identification = Reference Identification Qualifier = EQ (Equipment Number) Reference Identification = 1133 Reference Identification Qualifier = HD (Department of Transportation Hazardous Number) Reference Identification = 0000 Reference Identification Qualifier = LV (License Plate Number) Reference Identification = KZX123 Reference Identification Qualifier = MA (Ship Notice/Manifest Number) Reference Identification = Reference Identification Qualifier = WK (Type of Science Code) Reference Identification = F Date Qualifier = 11 (Shipped on This Date) Date = 04/26/2014 Date Qualifier = 85 (Date Issued) Date = 04/26/2014 Port or Terminal = G (Port of Entry <Operational>) Location Qualifier = PE (Port of Entry) Location Identifier = N7~~ Equipment Number = N1~SF~~92~09103 Entity Identifier Code = SF (Ship From) Identification Code Qualifier = 92 (Assigned by Buyer or Buyer's Agent) Identification Code = /14/2015 V/R FCA US

22 FCA US Fast Vehicle Shipment Information Example 1: Border Crossing Notification EDI Format N4~~MI~~US Interpretation State or Province Code = MI Country Code = US HL~1~~S Hierarchical ID Number = 1 Hierarchical Level Code = S (Shipment) VC~3C4FY48B04T244773~~~63515 VC~3C4FY48B04T244780~~~63515 Vehicle Identification Number = 3C4FY48B04T Dealer Code = Vehicle Identification Number = 3C4FY48B04T Dealer Code = SE~18~0001 Number of Included Segments = 18 Transaction Set Control Number = /14/2015 V/R FCA US

23 FCA US Fast Vehicle Shipment Information Example 2: Border Crossing Notification Cancel EDI Format ST~858~0002 BX~01~J~NR~~AUHL N9~09~11225 Interpretation Transaction Set Identifier Code = 858 (Shipment Information) Transaction Set Control Number = 0002 Transaction Set Purpose Code = 01 (Cancellation) Transportation Method/Type Code = J (Motor) Shipment Method of Payment NR (Non Revenue) Standard Carrier Alpha Code = AUHL Reference Identification Qualifier = 09 (Customs Bar Code Number) Reference Identification = SE~4~0002 Number of Included Segments = 4 Transaction Set Control Number = /14/2015 V/R FCA US