MISys - Intacct Inventory Transaction Definition Setup Dec 11, 2013

Transcription

1 Contents Check Definitions Do Not Yet Exist... 2 MISys Inventory Transfer In... 3 Header Info... 3 MISys Inventory Transfer In GL Information... 3 MISys Inventory Transfer In Totals... 4 MISys Inventory Transfer In Sub Totals... 4 MISys Inventory Transfer Out... 5 Header Info... 5 MISys Inventory Transfer Out GL Information... 5 MISys Inventory Transfer Out Totals... 6 MISys Inventory Transfer Out Sub Totals... 6 Confirm Necessary Accounts Exist... 7 Create Document Numbering Documents... 8 Enable Enhanced Inventory Control... 9 Confirm MISys Jounal Exists... 9 Create Transaction definitions MISys Inventory Transfer In Header Info GL Information Totals MISys Inventory Transfer Out Header Info GL Information Totals Create Custom Fields Map Inventory Definitions to MISys Journal Error Message p. 1 of 15

2 Check Definitions Do Not Yet Exist Check to make sure the definitions are not there before going forward. Start by going to Inventory Control/Setup/Inventory Transaction Definitions If you see these definitions, then they re already there. Check the tabs to make sure they match the examples, below. p. 2 of 15

3 MISys Inventory Transfer In Header Info MISys Inventory Transfer In GL Information p. 3 of 15

4 MISys Inventory Transfer In Totals MISys Inventory Transfer In Sub Totals The Convert From and User Permissions tab are not updated. p. 4 of 15

5 MISys Inventory Transfer Out Header Info MISys Inventory Transfer Out GL Information p. 5 of 15

6 MISys Inventory Transfer Out Totals MISys Inventory Transfer Out Sub Totals The Convert From and User Permissions tab are not updated. If the above configuration is not set up, proceed. p. 6 of 15

7 Confirm Necessary Accounts Exist General Ledger/Accounts/Add p. 7 of 15

8 Create Document Numbering Documents Company/Setup/Document Numbering If you imported the transaction definitions, the document numbering settings should have been set up during the import. If not, you ll need to create them. p. 8 of 15

9 Enable Enhanced Inventory Control Inventory Control/Setup/Configure Inventory Control/Setup tab Enable Advanced = true Confirm MISys Journal Exists You will need to create this by hand regardless of whether or not you imported the transaction definitions. You ll need to map this journal to both the transaction definitions. p. 9 of 15

10 Create Transaction definitions Inventory Control/Setup/Inventory Transaction Definitions/Add If you have previously exported the MISys Inventory Transactions definitions, you can now import them. You ll still need to go through each of the tabs as laid out in this document to make sure the details are in place as appropriate for your set up. MISys Inventory Transfer In Header Info p. 10 of 15

11 GL Information Totals p. 11 of 15

12 MISys Inventory Transfer Out Header Info GL Information p. 12 of 15

13 Totals Create Custom Fields In order to prevent Intacct users from creating MISys Inventory Transfer In and Out transactions within Intacct, we need to create two custom fields with secret data that our app uses when communicating with Intacct. Since they re hidden, Intacct users don t know about them and can t use them so they ll get an error when they try to use our transaction types for their own uses. You need to do this for both MISys Inventory Transfer In and Out. You need to do this regardless of whether or not you imported the transaction definitions. Go to Customization Services/Custom Fields p. 13 of 15

14 Map Inventory Definitions to MISys Journal Inventory Control/Setup/Inventory Control Setup/Documents tab The MISys Inventory Transfer In and Out need to point to the MISys Journal p. 14 of 15

15 Error Message If an Intacct implementation doesn t have the necessary inventory transfer definitions, the user will see the following error message when they attempt a transfer to or from sales: Unable to perform a Sales Transfer without the necessary MISys Transaction Definitions. Please contact your implementation specialist or Intacct customer support. p. 15 of 15