DNP Student Exxat Training Guide Versin Date Descriptin f Change 1.0 5/11/2018 Original student guide; apprved by specialty crdinatrs 1.1 6/6/2018 Added clarifying language fr patient lg s 7 day entry perid 1.2 8/22/2018 Remved Cnfirm Preceptr prcess; n lnger a required step This guide cntains infrmatin fr all tasks DNP students are expected t cmplete in Exxat. Part 1 includes an verview f each task, the timing, and quick reference directins. Part 2 includes detailed instructins with screenshts fr each task. Please review the entire guide when yu first access Exxat and prir t each term. Part 1: Summary f Tasks and Timeline Tasks Cmpleted Once During Student Career Activate yur Exxat accunt Yu will receive an email invitatin frm Exxat. Fllw the directins in the email and click the link t activate yur accunt. Once yu activate it, yu will be able t use yur NetID and passwrd t lg in. View the Exxat Steps Student Orientatin Vide n yur Exxat Dashbard Cmplete yur My Prfile infrmatin. Navigate: My Prfile. Cmplete yur Survey Evaluatin. Navigate: Survey Evaluatin. Tasks Cmpleted Once Per Curse at Start f Curse Cnfirm yur placement site details Navigate: My Placements At the beginning f each curse, yu need t cnfirm yur clinical sites are accurately reflected. Ntify yur clinical placement crdinatr f any discrepancies. Verify yu see yur clinical site(s) listed Nte: d nt cnfirm placement infrmatin n the Dashbard. Navigate directly t My Placements.
Set up reviewer fr timesheets (currently fr FNP students nly) Navigate: My Placements Click n sessin name Click Cmplete Timesheet n yur T D List At the beginning f each curse, yu will add yur CSF as yur timesheet reviewer s yu can send them a ntificatin each week when yu have submitted yur timesheet. Click n Add Reviewer. Type in the name and email address f yur Clinical Supervising Faculty (CSF). D nt add yur preceptr. Tasks Cmpleted Weekly Cmplete patient lgs Navigate: My Placements Click n sessin name Click Cmplete Patient Lg n yur T D List Yu will enter a patient lg fr each patient yu encunter. Yu have 7 days, including the day f the encunter, t lg it. Fr example, if yu see a patient n Mnday, yu will have until the fllwing Sunday at 11:59 pm Arizna time t lg it. Nte: if yu are placed at multiple sites, make sure yu are lgging n the crrect site. Cmplete all required fields as marked by asterisks. Cmplete ther fields as applicable. Fr Chief Cmplaint, use a shrt phrase t describe the reasn fr the patient s visit. Use the Patient Summary/Clinical Ntes sectin nly t reprt relevant additinal infrmatin that is pertinent t the case, such as yu were with the patient fr ver an hur waiting fr a psych cnsultatin. Use this sectin sparingly. Mst cases will nt have additinal ntes necessary. Resubmit rejected patient lgs Navigate: My Placements Click n sessin name Click Cmplete Patient Lg n yur T D List View the statuses f yur cmpleted lgs. If a lg has the Flag icn, yu need t make edits. Flagged lgs d nt cunt int yur cmpleted hurs. Click n the pencil icn t make edits. Use the Schl Cmments t understand what edits are necessary. Click Cmplete when yu are ready t re-submit. When yur lg has been re-reviewed and accepted, it will cunt int yur hurs. Cmplete timesheet (currently fr FNP students nly) Navigate: My Placements Click n sessin name Click Cmplete Timesheet n yur T D List Yu will submit a timesheet each week. After yu submit yur timesheet, yu need t initiate a review request t ntify yur CSF yur timesheet is ready fr review. Click Add Time Entry.
Add time fr each day yu wrked at the site. Tag the preceptr yu wrked with. When yu have finished adding entries fr the entire week, check the bx saying yu have entered all time and click Submit Timesheet. Back n the Cmplete Timesheet page, click Add Review Request. Select the timesheet yu have submitted and yur reviewer t send a ntificatin t yur CSF that yur timesheet is ready fr review. Other Tasks Cmpleted During Each Curse Mnitr cmpleted hurs tward required minimum Navigate: Patient Lg Reprt Select yur curse. Optinally, add ther filters. Yur Ttal Time Spent with Patient and Preceptr is yur ttal clinical hurs. Review evaluatin feedback Navigate: My Placements Click n sessin name fr current curse Select Cmplete and View Evaluatins n T D List In the Evaluatins Dne n Yu sectin, yu can click the eyeball t view yur scre and feedback fr evaluatins cmpleted abut yu. Cmplete Student Final Clinical Envirnment Evaluatin Navigate: My Placements Click n sessin name fr current curse Select Cmplete and View Evaluatins n T D List In the Evaluatins Dne by Yu sectin, click n the green pencil icn t cmplete yur evaluatin f yur clinical envirnment. Nte, this frm will nly be pen near the end f the term. Other Tasks Cmpleted During Student Career Update yur My Prfile infrmatin. Each term yu shuld review yur My Prfile infrmatin. Update yur infrmatin accrdingly. Part 2: Detailed Instructins fr Tasks Tasks Cmpleted Once Per Curse at Start f Curse Cnfirm yur placement site details At the start f each curse, yu need t cnfirm yur placement sites are accurately displaying. Cntact yur clinical placement crdinatr if any site is missing r incrrect. Click n My Placements. Nte: d nt cnfirm placement infrmatin n the Dashbard. Navigate directly t My Placements.
Verify yu see yur clinical site(s) listed. Set up reviewer fr timesheets (currently fr FNP students nly) At the start f each curse, yu will need t add yur Clinical Supervising Faculty (CSF) infrmatin as the reviewer f yur timesheet. Yu will nly need t add the infrmatin nce, then yu will send yur timesheet t yur CSF each week. Click n My Placements.
Click n sessin name fr yur curse. Select Cmplete Timesheet n yur T D List.
Click n Add Reviewer. Type in the name and email address f yur Clinical Supervising Faculty (CSF). D nt add yur preceptr. Yu will then see yur CSF appear in yur List f Reviewers.
Tasks Cmpleted Weekly Cmplete patient lgs Yu will cmplete a patient lg fr each patient yu encunter. Yu have up t 7 days t cmplete yur patient lg after the encunter. Yu have 7 days, including the day f the encunter, t lg it. Fr example, if yu see a patient n Mnday, yu will have until the fllwing Sunday at 11:59 pm Arizna time t lg it. Click n My Placements. Click n sessin name fr yur curse. Nte, make sure yu select the right clinical site if yu are placed at mre than ne.
Select Cmplete Patient Lg n yur T D List. Click Add Patient Lg. Nte: if yu are placed at multiple sites, make sure yu are lgging n the crrect site.
Cmplete all required fields as marked by asterisks. Cmplete ther fields as applicable. Select the relevant ICD 10 Cde(s) by clicking Add ICD Cde. Yu can search r brwse t find the right cde(s). Click n the cde t select it.
Select yur rle fr the cde. FNP, PNP, and PMHNP students shuld chse applicable prcedures frm the Primary Case/PMHNP prcedure list. AGACNP students shuld chse applicable prcedures frm the Acute Care prcedure list. Fr each relevant prcedure, select whether yu Observed, Assisted, r Perfrmed the prcedure.
Fr Chief Cmplaint, use a shrt phrase t describe the reasn fr the patient s visit. Use the Patient Summary/Clinical Ntes sectin nly t reprt relevant additinal infrmatin that is pertinent t the case, such as explaining why yu were with a patient fr an unusual amunt f time. Use this sectin sparingly. Mst cases will nt have additinal ntes necessary. Click Cmplete t submit yur patient lg fr review. Only use the Save buttn if yu want t cntinue wrking n yur patient lg in the future. Saving will nt submit yur lg.
Resubmit rejected patient lgs If yur CSF needs clarificatin r mre infrmatin n a lg yu submitted, she/he can Flag it. Flagged lgs are rejected and will nt cunt int yur cmpleted hurs. Yu will need t make necessary updates t yur lg and resubmit fr CSF apprval. Using the directins abve, navigate t Cmplete Patient Lg t view yur cmpleted lgs. Use the key t understand the statuses f yur lgs. The lck icn represents a lg that has been apprved and lcked by yur CSF. Yu will nt be able t make edits t lcked lgs. Apprved and lcked lgs cunt int yur cmpleted hurs. N actin is necessary. If yu see a Flag icn by the case number, it means that yur CSF has reviewed yur lg but has sent it back t yu fr edits. Yu will need t click the pencil icn t edit the lg. Yu can view the cmments yur CSF has prvided t guide yur edits in the Schl Cmments sectin.
When yu are ready t resubmit yur lg, click the Cmplete buttn. Yu will see the Status has changed t a checkmark. This means yu have resubmitted, but yur CSF has nt rereviewed yet. Nte, the Flag icn still appears. Once yur CSF re-reviews. Yu will see the Flag icn disappear, and the status change t apprved and lcked. Yur lg nw cunts int yur cmpleted hurs. N further actin is necessary.
Cmplete timesheet (currently fr FNP students nly) Each week yu need t fill ut a timesheet fr the ttal hurs yu were at yur clinical site. Include all hurs, even when yu were n break r at lunch. First yu will fill ut yur time and submit yur timesheet. Then yu must initiate a review request t ntify yur CSF yu have submitted the timesheet fr their apprval. Click n My Placements Click n the sessin name fr yur current curse
Select Cmplete Timesheet n yur T D List Click n Add Time Entry fr the week yu want t enter time Fr each day yu were at the site, click n Add Time Entry t enter the hurs. It is nt necessary t fill time fr days yu were nt at the site.
Enter yur start and end time. It will autmatically calculate yur ttal hurs. Tag the preceptr yu wrked with. If yu did nt wrk with a specific preceptr, select N Preceptr.
Once yu have entered all yur hurs fr the week, check the bx by I have verified all time entries and cmpleted filling this timesheet. Then click Submit Timesheet. Navigate back t yur Cmplete Timesheet page. Click n Add Review Request t ntify yur CSF yur timesheet is ready fr review. Click the bx by the timesheet yu are sending. Select the reviewer. Nte, yur reviewer list is ppulated by the reviewer yu set up at the beginning f the class. Click Send and Clse.
After yur CSF has apprved yur timesheet, yu will see the status update t a checkmark t signal it was apprved. If yu dn t see a reviewer name by yur timesheet, yu have nt successfully sent it fr review. Other Tasks Cmpleted During Each Curse Mnitr cmpleted hurs tward required minimum Each curse, yu are required t lg a minimum number f hurs. It is yur respnsibility t mnitr yur prgress t ensure yu are n track t cmplete the required number f hurs.
On the left-hand menu select Patient Lg Reprt. Chse yur curse under Rtatin. Yu can leave all ther fields blank. Click Search. Yur Ttal Time Spent with Patient and Preceptr is yur ttal clinical hurs. Review evaluatin feedback Yu can view the scres and feedback frm evaluatins yur CSF and preceptr have cmpleted abut yu. Click n My Placements.
Click n sessin name fr yur curse. Nte, d this fr each clinical site yu are placed at. Select Cmplete and View Evaluatins n yur T D List.
In the Evaluatins Dne n Yu sectin, yu can click the eyeball t view yur scre and feedback fr evaluatins cmpleted abut yu. Cmplete Student Final Clinical Envirnment Evaluatin At the end f each term yu will evaluate yur clinical envirnment fr each site yu were placed at. Click n My Placements. Click n sessin name fr yur curse. Nte, d this fr each site yu are placed at.
Select Cmplete and View Evaluatins n yur T D List. In the Evaluatins Dne by Yu sectin, click n the green pencil icn t cmplete yur clinical envirnment evaluatin.