TWEED HEADS HOSPITAL REDEVELOPMENT STAGE 3

TWEED HEADS HOSPITAL REDEVELOPMENT STAGE 3 PROJECT MANAGER S REPORT NO. 15 TO PLANNING AND DEVELOPMENT COMMITTEE Prepared by February 2001

TWEED HEADS HOSPITAL STAGE 3 REDEVELOPMENT PROJECT MANAGER S REPORT NO. 15 I N D E X 1.0 EXECUTIVE SUMMARY...3 1.1 OVERVIEW OF PROJECT...3 2.0 LAND & LEGALS...3 2.1 TWEED HEADS HOSPITAL...3 3.0 AUTHORITIES...3 3.1 TWEED HEADS COUNCIL...3 4.0 DESIGN...4 4.1 4.2 PROJECT BRIEF...4 VALUE MANAGEMENT STUDY...4 4.3 PROGRESS REPORT...4 5.0 CONSTRUCTION...4 5.1 EARLY WORKS...4 5.1.1 Bugalwena...4 5.1.2 Early Civil Works...5 5.2 MAIN CONTRACT WORKS...6 6.0 PROGRAMME...7 6.1 MASTER PROGRAMME...7 7.0 FINANCIAL...8 7.1 PROJECT BUDGET...8 7.1.1 Bugalwena...8 7.1.2 Early Civil Works...8 7.1.1 Main Contract...8 8.0 RISK MANAGEMENT...9 9.0 OPERATIONAL MATTERS... 10 10.0 PHOTOGRAPHS... 11 APPENDIX A... 15 PAGE KIRKLAND S COST REPORT NO. 16...15 APPENDIX B... 16 WALTER CONSTRUCTION GROUP LIMITED REPORT NO. 3...16 APPENDIX C... 17 TRACEY BRUNSTROM & HAMMOND PTY LTD PROGRAMMING REPORT...17 Tweed Heads Hospital - Stage 3 Redevelopment Page 2

1.0 EXECUTIVE SUMMARY 1.1 Overview of Project The two early works contracts have both achieved practical completion. Practical Completion of Bugalwena was granted on 24 January 2001 with three post completion variations (1. a security screen around the reception counter 2. alter existing flagpole to incorporate a crossbar 3. supply and install signs within building). The builder has completed the post completion variations. The Hospital has taken possession of the building. The Early Civil Works reached Practical Completion on 29 January 2001. No complaints have arisen from the Tweed Heads District Hospital regarding works on site and the staff has been cooperative with the changes taking place. Construction on the Main Contract is progressing well. Addendum No. 8, which was held back during the tender period, has been priced and Page Kirkland and Walter s have established an agreed price. The Financial Board and NRAHS have approved the price. Walter Construction Group Limited completed the importation of the fill for the building platform and has begun digging service and footing trenches. Sewerage drainage and electrical conduit laying has commenced along with strip and pad footing concrete pours. Zone A & B slabs have been poured and columns and lift wall to Zone A also complete. Level 2 deck in Zone A has just been completed. Overall the project is meeting the milestone dates to achieve the target completion date. The Design team is now focussing on completing the documentation for the alteration works, which has been reviewed and amendments are currently being incorporated. 2.0 LAND & LEGALS 2.1 Tweed Heads Hospital Nil to report. 3.0 AUTHORITIES 3.1 Tweed Heads Council The removal of the tops of the trees from the river bank, at the request of the Carefight and Qld Fire & Rescue Authority to allow a more direct landing path, has taken place. Tweed Heads Hospital - Stage 3 Redevelopment Page 3

4.0 DESIGN 4.1 Project Brief Design documentation for the refurbishment works is currently being finalised. The drawings and specification are at 95% completion. The drawings and specification have been reviewed and been sent back to DPWS for coordination and amendment. In conjunction with finalising the refurbishment contract documents, the design team is now responding to requests for information from Walter s. 4.2 Value Management Study No further Value Management Study s are envisaged at this stage. 4.3 Progress Report Refurbishment Documentation is now complete, however a final check will be required prior to going to tender and any minor outstanding amendments incorporated Main Contract DPWS is continuing to RFIs and documentation clarifications North and East Car park Documentation will commence 9.3.01. Sam Macri March, 2001 Ph. (02) 93728308 Fax (02) 93728399 5.0 CONSTRUCTION 5.1 Early Works 5.1.1 Bugalwena Status The building has achieved completion with post completion variations completed. Tweed Heads Hospital - Stage 3 Redevelopment Page 4

Programme The project finished behind schedule however delays caused by suppliers and other factors outside the control of the builder were considered. The Builder s extensions of time claims (without cost) have been approved up until the date of Practical Completion. Variations Five variation claims have been submitted from Huck s Building Pty Ltd. Numbers 1, 2 & 3 relate to the underground services and the other two are design issues. No.1 Relocate route of services $4,375.20 No.2 Footing piers to corner of building to compensate for services $ 789.75 No.3 Claim for delay for conflicting survey information for above $ 982.80 No.4 Supply and install stormwater pits to paved area $ 380.25 No.5 Supply and fit vinyl floor waste to disabled WC $ 117.73 $6,645.73 Three post completion variations have been submitted from Huck s Building Pty Ltd. No.6 Modification of flagpole $ 637.65 No.7 Installation of security screen to reception counter $2,328.30 No.8 Installation of signs $ 393.25 $3,359.20 All of the above variations have been verified by Page Kirkland Partnership as fair and reasonable and have been approved by the NRAHS. 5.1.2 Early Civil Works Status The Early Works contract has achieved completion including the landscaping and the extra fencing and relocation of windsock pole as requested by Qld Fire and Rescue Authority. Programme The early civil works generally finished in line with the programme. Variations The following variations have been submitted and are approved and exclude GST: No.1 Apply two coat seal to existing sealed surface $ 2,570.00 No.2 Installation of Humeceptor pit $10,130.33 No.3 Supply & install 70m chainwire fence to helipad $ 2,160.45 No.4 Regrading of driveway to TSC requirements $ 1,046.00 No.5 Relocation of driveway $ 230.00 No.6 Relocate windsock pole as requested by Qld Fire $ 1,656.00 and Rescue Authority and Careflight. No.7 Supply and install extra 18m of fence and gates $ 1,427.45 around helipad as requested by Qld Fire and Rescue Authority and Careflight. Tweed Heads Hospital - Stage 3 Redevelopment Page 5

No.8 Additional linemarking to Interim Car Park 2 & $ 300.10 Walkway as directed by THDH. No.9 Revised landscaping to helipad $22,030.00 No.10 Extra temporary fencing for fire egress and access $ 765.00 to AC plant after hours as requested by THDH. No.11 Reduce 5no. comms conduits to 3no. ($ 1,067.00) Variations Total $41,248.33 All above figures are exclusive of GST. 5.2 Main Contract Works Status Works on the Main Contract are progressing well with Walter Construction Limited completing the importation and compaction of fill. Service and footing trenching, service laying, footing/pad/slab concrete pouring and level 2 concrete pouring has begun. The following activities have been completed: Site establishment Initial survey Excavation of subgrade Importation and compaction of fill Zones A & B ground slab Level 2 Zone A slab Programme The Main Contract is progressing well with wet weather causing only minor disruptions. Walter Construction Group have submitted two Extension of Time Claims of two days each which have been evaluated and will be accepted, extending the date for Completion to 10 January 2002. Variations The variation in relation to Addendum No. 8 has been agreed at a price of $69,939. It is anticipated that there will be further variation claims submitted in relation to structural steel plus doors and hardware. Refer to Appendix B for Walter Construction Group Limited Report No.3. Tweed Heads Hospital - Stage 3 Redevelopment Page 6

6.0 PROGRAMME 6.1 Master Programme TWEED HEADS DISTRICT HOSPITAL REDEVELOPMENT PROGRAMMING REPORT AS AT 27/3/01 The following schedule of dates refers to the status of the major activities of the Master Programme. MILESTONE Master Actual(A)/ DEVELOPMENT APPLICATION Programme Forecast DA Approval 3-Jul-00 6-Sep-00 (A) CONTRACT DOCUMENTATION Complete Documentation of New Clinical Services Building, 1-Sep-00 1-Sep-00 (A) Psych.Unit Complete Documentation of Refurbishment Works 29-Jan-01 20-Mar-01 TENDER & AWARD Award Early Works (Aboriginal Health, Civil Works) 24-Jul-00 6-Sep-00(A) New Clinical Services Building, Psych.Unit 18-Dec-00 18-Dec-00 (A) Refurbishment Works 19-Apr-02 From 17-Dec-01 CONSTRUCTION (delay allowance included) Complete Aboriginal Health Building 30-Nov-00 30-Dec-00 (A) Complete Civil Works/Carpark 15-Mar-01 22-Jan-01 (A) Contractor s site possession 22-Dec-00 8-Jan-01 (A) Complete New Clinical Services Building & Psych.Unit 23-Feb-02 27-Feb-02 During the month of March 2001, the following progress was achieved: REFURBISHMENT DOCUMENTATION Comments on the 95% complete documentation have been returned to the Design Team. It was agreed that the 100% documentation will be submitted on 4 April 2001. It was also decided to target the completion of the tender & award process by the end of 2001 (current target is 17 December 2001, refer to attached project programme drawing no 990173-029/B). CONSTRUCTION OF NEW CLINICAL SERVICES BUILDING The following table provides an overview of the time related issues of the contract. ITEM DATE Possession of the site Original Contractual Completion Date Submitted EOT claims (in days) Recommendation for approval of EOT claims (in days) Approved EOT claims (in days) Current Contractual Completion Date 8-Jan-01 4-Jan-01 4 days 4 days 0 days 4-Jan-01 Current Construction Programme A552 REV.A 15.01.01 Current Status against planned progress On schedule Progress is measured against the current construction programme A552 REV.A 15.01.01 Procurement of trade packages is progressing either on or ahead of programme requirements.. Tweed Heads Hospital - Stage 3 Redevelopment Page 7

As at 27 March 2001, construction progress is assessed as being on schedule. The main work face is Level 2 superstructure. Construction progress is summarised on the following table: Area - Activity Progress Status ZONE A FRP LEVEL 2 SLAB 95% -1 d ZONE B Inground Drainage & Services 80% -11 d ZONE B FRP COLS LEVEL 1-LEVEL 2 30% +5 d ZONE C EXCAV & FRP FTG BEAMS & PADS 40% -5 d ZONE C BLOCKWORK TO U/S LEVEL 1 SLAB GRID L/M 80% -2 d ZONE D FRP RAFT SLAB 55% -2 d ZONE D FRP COLS LEVEL 1-LEVEL 2 20% +5 d Attached is a detailed status of the onsite works as at 27/3/01. The critical path at this early phase is passing through the vertical elements and slabs to Level 3. Two EOT claims have been submitted on grounds of inclement weather and TBH have recommended their approval. DECANTING Discussions are held with the Program Director, the Hospital Project Officer and APP in order to finalise the decanting programme. It was agreed however that although the decanting programme will eventually form part of the refurbishment documentation, it will not be included at this stage as it is still evolving. CONCLUSION The status of the project as at 27 March 2001 is assessed as being in accordance with the requirements of the Master Programme. TRACEY BRUNSTROM & HAMMOND PTY LTD Programmer Refer to Appendix C for Tracey Brunstrom & Hammond Pty Ltd Programming Report 7.0 FINANCIAL 7.1 Project Budget Refer to Appendix A for Page Kirkland s Cost Report No. 14. The project is forecast to complete on budget at $32,960,000.00. 7.1.1 Bugalwena The final Contract Sum for the Bugalwena Contract is $373,335.23 excl. GST. Currently, the approved variations total $10,004.93 excl. GST as mentioned previously. 7.1.2 Early Civil Works As the Early Civil Works Contract is now complete, we envisage that there will be no further variation claims submitted. Currently, the approved variations total $42,315.34 excl. GST. 7.1.1 Main Contract The Contract price for the Main Contract is $15,432,509.00 excl. GST. To date there has been one variation claim submitted ($69,939.00). Tweed Heads Hospital - Stage 3 Redevelopment Page 8

8.0 RISK MANAGEMENT A PROCUREMENT RISK MANAGER S REPORT March 2001 ACTIVITIES UNDERTAKEN BY PRM IN PREVIOUS PERIOD A1 TWEED HEADS HOSPITAL REDEVELOPMENT: STAGE 3 A1.1 Assist with arrangement for and lead C21 Evaluation Meeting. Issued notes of meeting to Max Tonkin, Senior Executive for the Principal A1.2 Complete performance reports for APP, PK, TBH, DPWS/HPI, Huck s & Wills. A1.3 Confirm contract details for Huck s & Wills to Long Service Payments corporation. A1.4 Certify payments to Rice Daubney, Tracey Brunstrom Hammond, APP, Walter Constructions and Wills Excavations. A1.5 Issue advice to APP re format and system for tracking variations to Main Contract. A1.6 Processed Unconditional Undertaking from Walter constructions for Prepayment. A1.7 Review and comment on draft documents for Tower Block & H Wing Conversions. A2 KINGSCLIFF COMMUNITY HEALTH CENTRE A2.1 Complete performance reports for Thomson Adsett. A3 B MURWILLUMBAH HOSPITAL Nil action. EXPECTED ACTIVITIES TO BE UNDERTAKEN BY PRM IN NEXT MONTH B1 TWEED HOSPITAL REDEVELOPMENT : STAGE 3 B1.1 Attend C21 Contract Evaluation Meeting. B1.2 Certify payments, variations and extensions of time to consultants and contractors. B1.3 Provide advice on C21 contractual issues. B2 KINGSCLIFF COMMUNITY HEALTH CENTRE B2.1 Certify payment to consultant. B3 B3.1 Nil. MURWILLUMBAH HOSPITAL REDEVELOPMENT IAN NORRIS Procurement Risk Manager Tweed Heads Hospital - Stage 3 Redevelopment Page 9

9.0 OPERATIONAL MATTERS Early Works The Aboriginal and Torres Strait Islander Health Centre is fully operational. A review of the landscaping from the civil works package will be undertaken, in conjunction with the Project Manager, prior to the end of the maintenance period. Main Contract The project team continues to liaise with the construction contractor regarding a variety of issues, including site access and work outside the contractor s area. Some cars on the site (both fleet and personal) were dirtied by a substance from the construction site. This is in the process of being resolved. Refurbishments Some minor planning details have been confirmed with the design team. Further discussions are underway with the Health Service staff regarding the inclusion of the Clinical Training Unit in the design. Commissioning The Commissioning Management Committee has formed and has started to address the wide range of activities required for the smooth transition for the occupation and operation of the new facility Richard Christensen 27/03/01 Project Officer Tweed Heads Hospital - Stage 3 Redevelopment Page 10

10.0 PHOTOGRAPHS MAIN CONTRACT: Zone A Ground Slab Prepared for concrete pouring MAIN CONTRACT: Zone B Ground Slab prepared for concrete pouring Tweed Heads Hospital - Stage 3 Redevelopment Page 11

MAIN CONTRACT: Zone A columns MAIN CONTRACT: Zone D footings and pads Tweed Heads Hospital - Stage 3 Redevelopment Page 12

MAIN CONTRACT: Zone A Stair Wall MAIN CONTRACT: Zone D Slab ready for concrete pouring Tweed Heads Hospital - Stage 3 Redevelopment Page 13

MAIN CONTRACT: Zone A Level 2 Deck being formed MAIN CONTRACT: Pouring Zone B columns Tweed Heads Hospital - Stage 3 Redevelopment Page 14

APPENDIX A PAGE KIRKLAND S COST REPORT No. 16 Please refer to the file attachment 2318COST.XLS. Tweed Heads Hospital - Stage 3 Redevelopment Page 15

APPENDIX B WALTER CONSTRUCTION GROUP LIMITED REPORT NO. 3 Tweed Heads Hospital - Stage 3 Redevelopment Page 16

APPENDIX C TRACEY BRUNSTROM & HAMMOND PTY LTD PROGRAMMING REPORT Tweed Heads Hospital - Stage 3 Redevelopment Page 17