LAUNCESTON CHURCH GRAMMAR SCHOOL POSITION DESCRIPTION POSITION TITLE Donor Relations Officer DEPARTMENT Community Engagement LOCATION Senior Campus (Mowbray) POSITION REPORTS TO Director of Community Engagement EMPLOYMENT STATUS Full-time AWARD Educational Services (Schools) General Staff Award 2010 CLASSIFICATION School Administration Services Employee Grade 6 WHS ROLE Workplace Health and Safety Worker DATE 6 September 2015 ABOUT LAUNCESTON CHURCH GRAMMAR SCHOOL Launceston Church Grammar School is an Independent School affiliated with the Anglican Church. Founded in 1846, the School enrols students from Early Learning to Grade 12. The School s vision comprises three focus areas: Global Leader in Education The School s founders aimed to prepare and encourage young people to think constructively and purposefully about the world and the part they play in making it a better place. We aim to continue this vision through providing an education that is globally contemporary, evidence based, responsive, relevant and therefore sought after in Tasmania and beyond. An Anglican School We have had a close and enduring relationship with the Anglican Church in Tasmania since our beginning in 1846. That relationship helps define our core values, is an integral part of the school and will continue into the future. Acting today with tomorrow in mind The decisions we take today must sustain our school, environmentally, financially, socially, physically and spiritually. We must act with the whole community in mind. PURPOSE OF POSITION As part of the Community Engagement team, the Donor Relations Officer assists with promoting a culture of philanthropy within the Grammar Community. Created: 2 September 2016 AJA Page 1 of 7
SCHOOL ADMINISTRATION SERVICES EMPLOYEE GRADE 6 CLASSIFICATION DETAILS Competency Judgment, Independence and Problem Solving Level of Supervision 1. Competency at this level involves the development and application of professional knowledge in a specialised area/s and utilising a broad range of skills. Competencies are normally applied independently and are substantially non-routine. 2. Competency at this level involves the delivery of professional services within defined accountability levels. Employees may operate individually or as a member of a team. 3. Significant discretion and judgment is required in planning, designing professional, technical or supervisory functions related to services, operations or processes. 4. Employees are expected to plan their own professional development and such increased knowledge, relevant to the position held, will be applied to the work situation. 5. Perform work assignments guided by policy, precedent, professional standards and managerial or technical expertise. Employees would have the latitude to develop or redefine procedure and interpret policy so long as other work areas are not affected. In technical and administrative areas, have a depth or breadth of expertise developed through extensive relevant experience and application. Discretion to: innovate within own function and take responsibility for outcomes; design, develop and test complex equipment, systems and procedures; undertake planning involving resources use and develop proposals for resource allocation; exercise high level diagnostic skills on sophisticated equipment or systems; and/or analyse and report on data and experiments. In some positions, general direction is appropriate. In other positions, broad direction would apply. May have extensive supervisory and line management responsibility for general employees. Supervision is present to review established objectives. Created: 2 September 2016 AJA Page 2 of 7
SELECTION CRITERIA Essential Requirements Qualifications and Experience Knowledge Skills SAS 6 duties typically require a skill level which assumes and requires knowledge or training equivalent to: A degree in a relevant discipline Eg Business, Commerce, Project Management or Arts. Relevant experience in fundraising and or customer / donor relationship management. Experience in handling money; including receipting, banking and pledge agreements. Demonstrated experience in handling confidential matters. Or an equivalent combination of extensive relevant experience in fundraising and or customer / donor relationship management, combined with relevant education and training (Certificate IV level or greater). Working with Vulnerable People (Children) Check. HLTAID004 Provide First Aid in an Education and Care Setting. Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Management of Financial Resources Determining how money will be spent to get the work done, and accounting for these expenditures. Ability to deliver within budget. Service Orientation Actively looking for ways to help people. Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one. Reading Comprehension Understanding written sentences and paragraphs in work related documents. Writing Communicating effectively in writing as appropriate for the needs of the audience. Created: 2 September 2016 AJA Page 3 of 7
Personal Attributes Desirable Requirements Speaking Talking to others to convey information effectively. Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Time Management Managing one's own time and the time of others. Information Technology Demonstrated competence in the use of information technology, particularly Microsoft Office and demonstrated experience in using databases. Honourable A high level of integrity and professionalism. Engaging Excellent interpersonal skills with an ability to engage with individuals from all backgrounds. Experience Experience working in fundraising, development and / or an administrative role within an educational institution. Experience as a personal assistant. Accounting or book keeping experience. KEY TASKS AND DUTIES Administration Maintain accurate and comprehensive gift processing, receipting, recording, pledge and reminder systems. Prepare for, and minute, Grammar Fund Committee meeting. Development and delivery of the annual fund; including preparation of collateral, copy and the mailing strategy. Prepare reports on fundraising initiatives. Contribute articles to the Alumni and School Newsletters. Contribute content to the LCGS Website. Provide administrative support to the Director of Community Engagement. Work with the Alumni & Events Officer to coordinate and implement events. Donor Relations / Major Prospective Donors Create a plan for individual prospective donors based on the donor s history of giving and information from the School s database of that donor s potential. Work with the Director of Community Engagement in the development of strategy for a series of events that will be used in the implementation of prospective donor plans to engage and secure gifts. Created: 2 September 2016 AJA Page 4 of 7
Bequest Programme Seek to identify prospective bequestors and cultivate their involvement and interests in the School. Educate potential bequestors as to how they might direct their bequest, with the duel aim of securing funds and fulfilling the bequestors needs. Develop contacts with, and gain, voluntary assistance from legal and accounting professionals, who might help promote the School as a recipient of bequests. Implementation of bequest strategies. Other Develop fundraising plan. Develop a communications plan. Review existing fundraising, prospect management and donor stewardship processes. Work with Director of Community Engagement to coordinate and implement a bequest programme and series of events. Develop relationships with Alumni, parents, and the wider School community (local, national and international). Other duties and responsibilities, as reasonably required by the Director of Community Engagement, for which you are skilled and capable of performing. Teams CONDITIONS OF EMPLOYMENT Employment Legislation Member of the following teams, where attendance at meetings is required: Community Engagement Team Administrative Team As required 2 Meetings per Term 1 hour duration each meeting Specific conditions of employment are derived from the Fair Work Act 2009, the Educational Services (Schools) General Staff Award 2010 and the Launceston Church Grammar School (General Staff) Enterprise Agreement. These documents may be viewed at: Fair Work Act http://www.austlii.edu.au/au/legis/cth/consol_act/fwa2009114/ Educational Services (Schools) General Staff Award 2010 https://www.fwc.gov.au/documents/documents/modern_awards/award/ma000076/default.htm Launceston Church Grammar School (General Staff) Enterprise Agreement https://www.fwc.gov.au/documents/documents/agreements/fwa/ae417496.pdf Created: 2 September 2016 AJA Page 5 of 7
Remuneration Hours & Days of Work Travel Co-Curricular Programme First Aid Working with Vulnerable People Registration Workplace Health and Safety Wages are based on School Administration Services Employee Grade 6. The current commensurate hourly rate for this role is $31.123252 which is based on the full-time equivalent salary of $60,690.34 per annum. This position is full-time at 37.5 hours per week. A typical day is 8.30am to 5.00pm. This position is based at the Mowbray Campus, however the need to travel both locally and interstate may arise in the course of duties. Involvement with the School s co-curricular programme is welcomed. Such involvement attracts an allowance, appropriate to the activity, in addition to salary. All Launceston Church Grammar School employees are required to hold the HLTAID004 Provide First Aid in an Education and Care Setting qualification. Employees are responsible for initial cost of this qualification. The School provides for the 3 yearly re-certification of this qualification, following commencement of employment. All Launceston Church Grammar School employees are required to register for the Working with Vulnerable People Check (Tasmania). This check is issued by the Department of Justice; please refer to http://www.justice.tas.gov.au/working_with_children for further information. Registration is valid for three years and the costs associated with the check are the responsibility of the employee. At the time of employment and every three years thereafter, employees must supply the Human Resources Department with a copy of their check or complete a statutory declaration (until the check arrives). Failure to obtain and / or maintain registration may result in termination of employment. As an employee of Launceston Church Grammar School, while at work you must: Take reasonable care for your own health and safety; and Take reasonable care that your acts or omissions do not adversely affect the health and safety of others; and Comply, so far as you are reasonably able to, with reasonable instruction provided by the School; and Co-operate with reasonable policy and procedure relating to health and safety at the workplace that has been notified to staff by the School. Specific terms of reference can be found in Clause 28 the Work Health and Safety Act 2012 (Tasmania). Created: 2 September 2016 AJA Page 6 of 7
POSITION RELATIONSHIPS Direct Supervisor Direct Reports Director of Community Engagement Nil Department Colleagues Alumni & Events Officer Marketing Officer Community Engagement Officer Library Technician / Archives (Shared Resource with the Learning Hub) Other Relationships ORGANISATION CHART (Extract) General and Teaching Staff Donor Relations Officer (Full-time) Alumni & Events Officer Director of Community Engagement Marketing Officer Community Engagement Officer Library Technician / Archives Created: 2 September 2016 AJA Page 7 of 7