Agenda 8 th CGIAR System Management Board meeting Monday 11 & Tuesday 12 December 2017, IFPRI HQ, Washington, D.C.
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1 Adopted Document: SMB th CGIAR System Management Board meeting Monday 11 & Tuesday 12 December 2017,, Washington, D.C. This document sets forth the for the System Management Board s 8 th meeting pursuant to Article 7 of the Rules of Procedure of the CGIAR System Management Board. 1 The agenda was adopted at the Board s 8 th meeting (Decision Ref SMB/M8/DP1). Overview of events Date Meetings Networking/discussion opportunities Monday 11 December Tuesday 12 December 09:00-14:30 Continuation of Board s August Retreat (SMB Members only) 14:30-18:00 SMB8 Meeting Day 1 08:30-17:00 SMB8 Meeting Day 2 18:00 onwards Reception with IFPRI senior staff 18:00-20:00 Ag Salon event: Dinner and Reception (Event not sponsored by CGIAR) Lillies at 2915 Connecticut Avenue NW Distribution Notice: This document may be distributed without limitation. 1 Approved by the System Management Board at its 1 st meeting, SMB/M1/DP3. 11 & 12 December 2017, Washington, D.C. Page 1 of 5
2 , SMB8 Day 1 Monday 11 December: 14:30 to 18:00 Note: Amendments were made to timings of items in this agenda as adopted, however documents retain their original numbering as originally issued. 14:30-15:15 15:15-15:45 Details of 1 Opening of 8 th meeting formal session 1.1. Call for other business 1.2. (Document: SMB8-01) 1.3. Register of Interests (available on day of meeting) 1.4. Key Messages from Retreat and how they shape SMB8 discussions 2 Center and System financial matters 2.1. Think Piece on Center Financial health (Document: SMB8-02B) 2.2. Proposal on revised Indicators for Center Financial health (Document: SMB8-02C) For Adoption Action as Required For Information 15:45-16:15 Coffee Break 16:15-17:15 (60 mins) 3 CGIAR System 2018 Resource Mobilization Strategy 9.1. Resource Mobilization planned events (Document: SMB8-09A) 9.2. CGIAR Narrative (Document: SMB8-09B) For Input 17:15-17:45 4 System Management Office 2018 Workplan key priorities (Presentation: SMB8-10) 18:00 onwards Reception with IFPRI senior staff 11 & 12 December 2017, Washington, D.C. Page 2 of 5
3 , SMB8 Day 2 Tuesday 12 December: 8:30 to 16:30 8:30-9:30 (60 mins) Details of 5 Discussion with Crop Trust Leadership 5.1. Crop Trust Executive Director to join meeting virtually to present a verbal report and discuss the Trust s resource mobilization activities 9:30-10:15 6 Program initiatives for strategic consideration 7.1 CGIAR Initiative on Climate-, Pest-, and Disease-Resilient Nutritious Crops to End Hunger by 2030 (Resource: SMB8-07A) 7.2 Common bean research (Document: SMB8-07B) 7.3 WANA initiative presented at SC5 (Document: SMB8-07C) For direction/ decision as required 10:15-10:45 Coffee Break 10:45-12:00 (75 Mins) 7 Follow up from Evaluations 3 core parts 4.1 Considering major themes and providing inputs into management responses for 2017 evaluations (Presentation, Rachel Sauvinet-Bedouin) (Resources: Evaluation Summary Reports of Partnerships; Capacity Development; Results-Based Management) Reviewing proposed SMB commentaries on: SMB8-04D Partnerships SMB8-04E Capacity Development Reviewing major themes on: Results-Based Management 4.2 Building on evaluation outcomes Nominating a Gender Champion from the SMB Making best use of Communities of Practice (Resources: Capacity Development Community of Practice Memo: SMB8-04B; Gender Evaluation Management Response: SMB8-04C) 4.3 Building a strategic process for evaluation outcomes (Presentation: SMB8-04A) / Decision as required 12:00-13:00 Lunch 13:00-13:45 8 CGIAR Portfolio Allocations: 2017 outcomes & 2018 Plans (a) 2017 projected final portfolio allocations (Presentation, SMB8-02A) (b) Proposed 2018 Portfolio Financing Plan taking account of SC5 decisions (Document: SMB8-06) pre-sc approval 11 & 12 December 2017, Washington, D.C. Page 3 of 5
4 , SMB8 13:45-14:15 Details of 9 Intellectual Asset Matters 8.1 Management Response to Review of Intellectual Assets Principles (Document: SMB8-08A) (Resource: Final Report of Review; SMB8-08B) 14:15-14:45 10 Exploring potential operational System-wide efficiencies Taking stock of CRP Governance arrangements 3.1 Reviewing outputs of stock-take on CRP and platform governance matters (Presentation: SMB8-03A) (Resources: Review of CRP Governance and Management - documents available here) 14:45-15:15 11 Materials for Approval/Support with Limited Discussions 2 System Financial Matters 2.4 Considering revisions to Financial Guideline, Series # 2 (Documents: SMB8-02D) 4- Evaluations 4.1 Draft SMB Commentaries to Evaluations Partnerships Capacity Development 8- Intellectual Asset Matters CGIAR Intellectual Assets Management Report (Document: SMB8-08C) 11 - Risk and Assurance matters (Cover Paper: SMB8-11A; Resource SC-approved materials; SMB8-11B) 11.1 Approval of CGIAR System-wide Risk Management Guidelines (Document: SMB8-11C) 11.2 Approval of TOR for Internal Audit Function (Document: SMB8-11D) 11.3 SMB approval of administrative change to CGIAR System Framework (Presentation: SMB8-11E) 12 Annual assessment actions 12.1 Planning for ED 2017 assessment (Document: SMB8-12A) 12.2 SMB self-assessment processes (Document: SMB8-12B) 15:15-15:45 Coffee Break For Approval 15:45-16:30 12 Board Business during Proposing 2018 schedule dates and key/strategic matters for discussion (Document: SMB8-13) 13.2 Record-keeping efficiencies 13.3 Committees into 2018 For Input 11 & 12 December 2017, Washington, D.C. Page 4 of 5
5 , SMB8 16:30-17:00 Details of 13 Any Other Business 14.1 As proposed during the meeting 17:00 Meeting Close 11 & 12 December 2017, Washington, D.C. Page 5 of 5
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