NIH PUBLIC ACCESS POLICY and MyNCBI

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1 NIH PUBLIC ACCESS POLICY and MyNCBI Matty Gilreath and Valerie Pascual, Research Management Services, Team E (Adapted from an original presentation by Christine Razler, Director of Research Administration, UCSF)

2 NIH Public Access Policy The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication.

3 National Center for Biotechnology Information (NCBI) My NCBI is a tool that PIs must use to save their citations (journal articles, books, meetings, patents and presentations) in My Bibliography and manage peer review article compliance with the NIH Public Access Policy. PIs should use My NCBI s My Bibliography feature to monitor Public Access compliance for all the applicable papers that they author or which arise from their NIH award.

4 Determine Applicability The Policy applies to any manuscript that: Is peer-reviewed, and: Is accepted for publication in a journal on or after April 7, 2008; Arises from: Any direct funding 1 from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or; Any direct funding from an NIH contract signed on or after April 7, 2008, or; Any direct funding from the NIH Intramural Program, or; An NIH employee 1 "Directly" funded means costs that can be specifically identified with a particular project or activity. At this time, no other federal agencies (CDC, DOD, etc.) adhere to this policy, nor do they use MyNCBI.

5 Submitting to PubMed Central (PMC) There are four methods to ensure that an applicable paper is submitted to PubMed Central (PMC) in compliance with the NIH Public Access Policy. Authors may use whichever method is most appropriate for them and consistent with their publishing agreement. Method A: Journal deposits final published articles in PubMed Central without author involvement. Method B: Author asks publisher to deposit specific final published article in PMC. Method C: Author deposits final peer-reviewed manuscript in PMC via the NIHMS. Method D: Author completes submission of final peer-reviewed manuscript deposited by publisher in the NIHMS. Methods C & D can be initiated by the PI within MyNCBI.

6 Submitting to PubMed Central (PMC) Any author may submit the final peer-reviewed manuscript, but each Principal Investigator and Institution is responsible for ensuring that the terms and conditions of their award are met. A final peer-reviewed manuscript need only be submitted once to the NIH Manuscript Submission system. Authors will be notified during the submission process if they try to submit a manuscript that has already been submitted.

7 Include PMCID in Citations Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research. The Difference Between a PMCID and a PMID: The PubMed Central reference number (PMCID) is different from the PubMed reference number (PMID). PubMed Central is an index of full-text papers, while PubMed is an index of abstracts. The PMCID links to full-text published papers in PubMed Central, while the PMID links only to abstracts in PubMed. PMIDs have nothing to do with the NIH Public Access Policy.

8 Example of a Citation with a PMCID Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood April 1; 109(7): PMCID: PMC

9 Locating the PMCID: The PMCID is posted in PubMed as soon as an article has been successfully processed by PMC, which usually occurs around the time of publication. The easiest way to find and track PMCIDs is to add the paper to My NCBI. My NCBI will automatically add the PMCID to a citation as soon as it is available. PMCIDs are listed in the lower right corner of the Abstract Plus view of PubMed. If the paper is successfully processed but not yet publicly available on PMC, PubMed will also list the date the paper will become available. NIH provides other methods of obtaining PMCIDs as do several bibliography management software packages.

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11 For the PI: how to access MyNCBI

12 For the PI: how to access MyNCBI Note: the RSC would first need to log in using steps 1-3 above before a PI can delegate access to his/her Bibliography.

13 For the PI: how to access MyNCBI

14 My Bibliography: Award Compliance Reports in PDF Once you re in your My NCBI homepage, click on the appropriate folder in the Collections section

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16 To complete the header and footer of the report, on the pop-up window, enter your First, Middle, and Last name as well as a starting page number for the report. These fields may be left blank if you wish to enter that information manually. Click Download PDF (see Figure 3 below).

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18 New MyNCBI SciENCV Pilot FYI: a new biosketch-making tool is being tested via the MyNCBI web portal. This new electronic system enables researchers to easily assemble the information (including expertise, employment, education and professional accomplishments) to populate an NIH biographical sketch (biosketch) in an effort to reduce burden to create and maintain federal biosketches. For more information, refer to NOT-OD

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21 ScieENCV generates a PDF biosketch

22 Helpful Links NIH Public Access Notices My NCBI: PubMed Central: Submission Method Overview: National Library of Medicine (NLM): cid.html Test (Beta) Version of the Science Experts Network (SciENcv):