TAB 7 Payment Procedures Consultant Invoice Construction Payment Applications

Transcription

1 TAB 7 Payment Consultant Invoice Construction Payment Applications TAB 7 - PAYMENT PROCEDURES - CONSULTANTS.DOC Page 1 of 7

2 CONSULTANT INVOICE INTRODUCTION In accordance with Article 11 Payments of the Agreement Between Owner and Designer, the Owner will make partial payments for completion of the Work for Services A, B, and D and approval of same by the Owner. Service C, Construction Documents, allocation of the Basic Fee will become payable once ninety percent (90%) of the final drawings and related design documents have been completed and approved by the Owner and review agencies, but may be in monthly progress payments as agreed to by both parties. The Owner may also require a Schedule of Values to be submitted by the Consultant for progress payments to be made. The Schedule of Values must reflect the Basic Fee Schedule based on the Owner s project budget. The total for all payments for Basic Services shall not exceed the amount computed by applying the Basic Fee Rate schedule contained in Article 2 of the Agreement Between Owner and Designer. Final payments shall be adjusted and computed from the final Cost of the Work as defined and/or modified in Article 5 of the Agreement Between Owner and Designer. Below denotes the University s required information to be contained on each invoice. Also, if an invoice contains reimbursable expenses, the back-up documentation as agreed to with the University s Project Manager must accompany the invoice. 1. Consultant s Name and Address 2. UA Address as follows: The University of Alabama Construction Administration Project Manager s Name th Street Tuscaloosa, AL UA Project Name and Number 4. Consultant Invoice Number and date 5. Fee calculation including total Basic Services Fee, Phase of Work, Percent of Total Fee, Percent Complete, Amount Complete, Previously Invoiced, Amount due for Period of Work 6. Itemized reimbursable expenses with backup 7. Total Invoice Amount See examples that follow. The invoice should be submitted to the UA Project Manager for processing. If UA has approved the Phase of Work deliverables, then the invoice will be processed and payment should occur within 30 days of the date of the invoice. Invoices may be rejected and requested to be resubmitted by UA if: 1. Phase of Work billed has not been approved by UA 2. Disagreement on the Cost of the Work occurs 3. A major computation error occurs 4. Invoice total is greater that the allowed phase of work fee 5. Previous billed to date amounts do not match TAB 7 - PAYMENT PROCEDURES - CONSULTANTS.DOC Page 2 of 7

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7 CONSTRUCTION PAYMENT PROCEDURES INTRODUCTION In accordance with the General Conditions of the Contract Documents Articles 28, 29, and 30, the Owner will make partial payments on the basis of a duly certified and approved Application for Payments. The pay application is prepared by the contractor in agreement with the UA Project Manager and Project Designer. Execution by all parties is required to begin processing the application. The process sequence to adhere to is preparation of the Payments for Materials (Invoice Summaries) first, then preparation of the Pay Application. The University s required documentation to be submitted with the agreed executed application is described in detail in Tab 7 of the Construction (See Link Below). Upon receipt thereof (on or before the first (1 st ) day of the month) through the Designer, the Owner will process the Application for Payment to occur on or about the twentieth (20 th ) day of each month. It is critical that the Designer become versed in the Contractor s Application for payment process. Therefore, a link to Tab 7 of the Construction as well as a link to the General Conditions of the contract documents is provided below. Construction Tab 7 General Conditions of the Contract TAB 7 - PAYMENT PROCEDURES - CONSULTANTS.DOC Page 7 of 7