INTEGRATED WORKPLACE MANAGEMENT

Transcription

1 INTEGRATED WORKPLACE MANAGEMENT IWMS: THE IMPORTANCE OF ACCURATE CORPORATE REAL ESTATE LEASE DATA BrokerSavant s LeaseAssist: Deliver Higher accuracy in less time N. Clark St. #417 Chicago, IL

2 SEEING THE BIG PICTURE Whether you are migrating from a legacy system to a new IWMS system or implementing a new IWMS system, the system of choice is only as good as the data that s in it; Migrating and/or on-boarding lease data must be done in an efficient and consistent manor that mitigates risk and ensures accuracy. When a lease portfolio is properly populated using BrokerSavant s LeaseAssist solution, the Lease Administration module of the IWMS can offer the Corporate Real Estate executive a single point of entry to the dayto-day Lease Administration operations. In turn, access to accurate executive reporting is further enhanced across the modules of Portfolio Management, Space Utilization, Operations and Maintenance, Project Tracking across the portfolio as well as Environmental considerations. LOWER COSTS Reduce abstraction time by 40% per lease. STREAMLINED OPERATIONS Eliminate the problems of lease interpretation bias, abstractor eye fatigue, educational differences and human error. Let the machine work 24/7, RD PARTY LEASE ADMIN/ACCOUNTING SYSTEMS AGNOSTIC ANY FILE FORMAT Compatible with any file format (PDF, Scan, Word, etc). SECURE DATA Host data on your servers or BrokerSavant s Amazon Web Services. FOREIGN LANGUAGE COMPATIBLE Supportive of six languages, with the capacity to add 50+ additional languages in 1-4 weeks. 2 Broker Savant / Integrated Work Place Management IWMS

3 INTEGRATED WORKPLACE MANAGEMENT (IWMS). A CORPORATE REAL ESTATE JOURNEY. For corporations to successfully manage their real estate assets and expenses, technology applications must enable a full understanding of the entity s buildings, land and structures. These applications stand-alone or custom designed for the CRE must make the portfolio environment cost effective. For the past 15 years, the main technology application used to support CRE leadership is the IWMS (Integrated Workplace Management System). By including all the locations in a hierarchical based data set, an IWMS allows a corporation to understand the operational cost from the enterprise level down to the individual building location. 3

4 AREAS THAT ARE OF FOCUS WITHIN AN IWMS INCLUDE: 1 COMPLIANCE The ability to meet regulatory requirements is highly improved with an integrated platform and associated reporting. 2 RISK AVERSION The CRE environment today is one of the key functions within an organization. The management of a large portfolio brings a great deal of Risk to Corporate leadership and having the proper information in a consolidated system allows audits to be managed with a high degree of accuracy. 3 INTEGRATED DATABASE The IWMS allows for standards to be instituted across all CRE functions based on the fact that an IWMS has one integrated database to draw information across the enterprise for compliance and reporting functions. 4 SINGLE ENTRY INTO SYSTEMS The IWMS allows for users to go to one log-in screen to access the functionality across all applications based on user rights. 4

5 IWMS CHALLENGES. To successfully implement an IWMS to support the CRE function in your corporation, it is important to understand the cost and effort involved and dispel the misconceptions. The main issues that are overlooked when implementing an IWMS include: 1 DATA MANAGEMENT Beware of junk in, junk out: taking bad data and putting it in a new system does not solve the problem. If data is incorrect in your present application sets, you cannot just simply move that data to the new integrated system. 2 BUY IN For successful implementation, your organization needs internal champions, a strong communications plan that includes user training and help desks, and an Internal staff committed to system implementation/change management. 3 BUSINESS PROCESS REALIGNMENT If an organization does not look at how the business is organized and how workflows are documented, it is the same consequence as the data issue same problems in a new set of software applications. The implementation period is the IDEAL time for business process re-engineering. 4 LENGTH OF IMPLEMENTATION The time to properly configure each module is generally much more than initial project plans. Implementation of ONE of these complex applications could take years per module. If CRE leadership chooses to implement all functionality listed above, it will take many years. 5 COST TO IMPLEMENT Typically, the original budget to implement an IWMS is well below the actual costs. 5 Broker Savant / Integrated Work Place Management IWMS

6 ENSURING IWMS INTEGRATION SUCCESS. Whether you are migrating from a legacy system to a new IWMS system or implementing a new IWMS system, the goal is clear; Migrating and/or on-boarding lease data in an efficient and consistent manor that mitigates risk, is paramount. Imagine a solution that CAN ensure an organization s IWMS implementation success. POWERED BY MACHINE LEARNING. SUPERVISED BY HUMAN REVIEW. BrokerSavant is the B2B, SAAS platform that safeguards an organization s IWMS investment; It offers the streamlined, efficient and complete data exchange of critical lease information, improving data accuracy and labor efficiency during the IWMS implementation effort. 6 Broker Savant / Integrated Work Place Management IWMS

7 AREAS OF CUSTOMIZATION: Though BrokerSavant s lease abstraction experts have meticulously trained its Learning Engine to contextually identify and highlight/tag key, must-have lease phrases and terms, this is YOUR organization s Learning Engine; Customize and train YOUR proprietary knowledge repository model. The Company allows clients to provide a list of provisions that they wish to expose to the machine learning engine and to their abstractors for additional human 1-click review. So, do your daily work, highlight new provisions and let it further learn from YOU - the expert. In addition, your model can be stored separately from other learning models and will be encrypted using industry standard AES-256. Other areas of customization also include: Field names on the user interface Provisions that the application learns/provides to the abstractors Abstract form on the abstraction screen Data transformation wizards based on the abstract form Data ingress (such as property codes, units, etc) from a third party system Integrations to retrieve data/export data from legacy systems. This can come in the format of a data file, database connection, or web service. The system integration can work two ways: both to and from the system, or one way. REQUEST A FREE DEMO! clay@brokersavant.com Broker Savant / Integrated Work Place Management IWMS

8 ABOUT CLAIBORNE R. RANKIN, JR. Claiborne (Clay) is the Founder & CEO of BrokerSavant. Based in Chicago, BrokerSavant is a highly Scalable B2B, SAAS Model that uses optimized Machine Learning (ML) and Natural Language Processing (NLP) Engines to create more efficient, consistent and accurate lease contract diligence for the commercial real estate (CRE) industry. New FASB lease accounting rules place lease diligence and reporting burdens on both public and private companies in order to meet audit requirements by 2019 and 2020, respectively. BrokerSavant is uniquely positioned to provide a scalable, cost-effective solution to the CRE industry s new lease diligence requirements. Actively selling to global and national 3rd parties, corporate tenants and property owners and integrating with leading 3rd party systems, the solution is already solving two fundamental issues: data accuracy and labor efficiency. Presently, reviewers are saving 46% of their time to review a lease, and our utility is greatest when migrating a client s lease portfolio from a legacy system or when on-boarding a new portfolio. ABOUT THE AUTHOR Paul Tubinis has extensive experience in the area of Integrated Workplace Management Systems (IWMS). In the past 18 years he has worked with the applications sets and implementation of these complex solutions. During his tenure he has worked with many large organization both Commercial and Government clients. These include The Department of State Overseas Bureau of Operations (OBO) Department of Homeland Security Custom Border Patrol (CBP), WHS The Pentagon. AIG, Christus Health Systems, USAA and other client engagements. Prior to becoming active with The IWMS industry he supported the implementation of Computerized Maintenance Management Systems (CMMS/EAM) in the manufacturing sector focused on Work Order management, Preventative Maintenance and spare Parts management. Currently Paul is acting as an Independent IWMS Senior Consultant and Advisor to BrokerSavant.