Oxygen Intranet. A best-practice intranet that is rapidly deployed and helps you get the most out of Office 365

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1 Oxygen Intranet A best-practice intranet that is rapidly deployed and helps you get the most out of Office 365

2 Get more from Office 365 Office 365 is a huge and powerful platform it can be so big that your colleagues don t know where to start. Oxygen Intranet provides a best-practice intranet built on Office 365 that helps you get the most out of its rich features in a way that is easy to use, personalised to your company and just works. Oxygen Intranet brings you all the features you d expect from your intranet without the typically long, slow development and deployment process. Instead, you get rapid access to a powerful environment that includes all the benefits of Office 365: mobile access, cloud storage and advanced social, search and machine learning functionality. Starting at just 2.50 per user, per month, Oxygen Intranet lets you get maximum ROI from Office 365 by ensuring you use it to its fullest. Boost collaboration and create consistency across the business. Consistency Usability Collaboration Oxygen Intranet Scalability Security

3 Your Digital Home Accessible straight from your Office 365 App Launcher, via your usual login, Oxygen Intranet is your digital home, giving your employees fast and intuitive access to all the information they need: Policies Announcements Contacts News Events Requests Simple Navigation Consistent User Experience

4 Employee Directory Connect with the right people quickly and easily. A searchable staff directory allows you to search by name, department, job title, skills or interests. With user data pulled from your Office 365 User Directory Profiles, data is consistent with skype profiles and any automated signatures all manageable from a single place. Once you ve found the right person, you can quickly connect with them by phone, skype or as well as see useful information like what they re currently working on and who they regularly work with, enabling you to easily pull a team discussion together to make quick decisions and get more done. Helping people get to know the wider team Quickly connecting to the right person Drawing on the skills and expertise you need to get more done

5 News and Announcements Important company news can often be lost and/or ignored in inboxes. Posting important company news to your Intranet makes announcements the focal point of your company s digital home. Employees can easily see the latest news and search back through previous posts to catch up on anything they ve missed. Get valuable feedback and increase engagement by allowing employees to comment on, like and share hot topics. Publishing success stories Praising colleagues Announcing changes in policies and procedures

6 Events Calendar keep everyone up to date and list all your company events in a central location. Provide links to relevant information and allow individuals to easily view your central events calendar in Outlook, right next to their own calendar. Overlay different event categories in complimentary colours Centralising information about upcoming company meetings Tracking attendance to important events Marking new product launches and marketing campaigns

7 Document Management Centre Search all content; title, author, document copy, associated metadata Feature rich previews to help pinpoint the content you re looking for Filter results Managing official company content in a central repository, making it easy for employees to find the documents, forms and policy information they need. Multiple libraries create an appropriate home for different categories of document and can be managed by appropriate individuals or teams as well as made visible to the right audience. Version control helps track changes to official documents and allows easy restoration and comparison between previous edits. Apply ownership and target audiences to documents and forms to ensure that the right people control and access appropriate information Providing fast access to company policy and procedure documents Ensuring everyone can find the right company forms Centralising approved marketing collateral

8 Request Management Standardised forms with built in intelligence Place, track and manage internal requests to improve internal processes. Reduce confusion by allowing employees to make requests using standardised forms and track their progress without needing to chase updates with multiple s and phone calls. Managing Stationary requests Tracking IT Support requests Simplifying interdepartment communication

9 Holiday Planning Easy access request forms See team leave calendar in one place Managing holiday requests by is time consuming and difficult to track. Your Intranet holiday planner allows employees to request leave via a standardised form. Requests are then directed to the right individual or team for approval, before being added to the company holiday calendar, so everyone can easily see who is off when. Centralising leave requests and approvals Monitoring the status of your leave request At-a-glance view of staff availability Tracking holidays taken through the year

10 Notifications and Alerts Ensure necessary teams and individuals are made aware of important information by creating custom notifications. Simply assigning an audience and tick a box on relevant news and announcements. Critical information can be set to require an employee to acknowledge having read and understood the content. Reminder alerts can be set to go out if acknowledgements are not registered. Updating the right people and teams with important information Tracking receipt and acknowledgement of business critical announcements and notices

11 Increased Collaboration Conversations Files Calendar Planner Notebook Workspaces can be created, using Microsoft Groups, for departments and teams to provide a home for day to day working data and make working together easy. Each workspace includes: Groups address for easy team communication Groups file store for storing and sharing live documents and links Groups Calendar for managing group meetings and events Groups planner for managing tasks and workloads Department and team collaboration Simple project management

12 Discussion Bring discussion into the open and increase employee engagement using Microsoft Yammer. Yammer boards and groups can be created to allow employees and teams to share ideals and knowledge, discuss projects and events and praise great work by colleagues. Over time, your Yammer discussion groups will become a valuable knowledgebase for existing and future employees. Yammer content is easily searchable and accessible via web or mobile app, keeping people in touch with their teams, colleagues and useful information. Sharing ideas and knowledge Celebrating success Searching for helpful information Discussing hot topics