The BBI Freie Universität Berlin

Transcription

1 Dr. Christoph Wall electronic Administration and Services The BBI Freie Universität Berlin Software deployment strategies reconsidered

2 What does BBI stand for?? 2

3 In the beginning there is a vision 3

4 And then you must answer the mother of all questions in your deployment project: Build or Buy 4

5 Considerations for Build Benefits Exact fit for all your requirements Good user buy in because of instant recognition of business process logic Money is spent exclusively on required functionality Challenges Takes a long time to deploy Needs very sophisticated input for blueprint Requires lots of manpower Needs lifelong support by owner: - adaptation to new releases of supporting software (server OS etc.) - Support depends very much on know how of original implementation team 5

6 Considerations for Buy Benefits Faster to deploy Best practice solutions make process-design easier Fewer ressources needed from University itself Releases and services provided by software-vendor Challenges Initially often more costly compromises necessary concerning desired functionality Problematic user buy in because of changes in the ways things are done 6

7 Do you really want to build everything yourself? 7

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9 The Winner is: 9

10 Alternative purchase decisions: Best of Breed Solution Solution will deliver highly specialized functionality Multiple interfaces are needed to integrate individual components - Effort and attention needed with each individual component s upgrade Administrative effort multiplies with each component Support divided between multiple vendors Integrated System Compromises in functionality will have to be accepted No interfaces required Internal Interfaces are maintained by original software manufacturer Only one central systems administration needed Clearly defined support responsibilities with one face to the customer 10

11 Classic SAP offering: 11

12 FU goes SAP in

13 SAP FUB 2002 Successful start of the SAP project at Freie Universität Berlin. Stand alone solutions for payroll, budgeting, controlling and electronic payment were replaced by the integrated SAP solution 2004 Agreement with SAP and implementation partner Anite to broaden SAP footprint and to address requirements for research and education with Freie Universität Berlin as first German SLcM customer 2006 End of initial implementation project and Go live of SLcM solution for course registration and grading; 13

14 IT-Support for Student Lifecycle Management Project aim: Integrated process support from admission to graduation Status at time of going live in 2006: admission registration scheduling course registration grading transcripts graduation planned SLcM SLcM supported 14

15 Enhancement of FUB 2008 Web-based course registration, renewal of Transcript of Records 2009 Renewal of web-based grading 2010 Development of workflow for final thesis Implementation of scheduling based on Evento by Crealogix 2011 Interface SLcM <-> Evento 2012 Implementation of FUB designed graduation support - allocation of achievements for independent components of course of studies according to German BA requirements - graduation with computation of final degree from components - editable graduation documents 15

16 IT-Support for Student Lifecycle Management Project aim: Integrated process support from admission to graduation Status 2012: admission registration scheduling course registration grading transcripts graduation legacy 3rd Party SLcM supported planned SLcM 16

17 Flow of data between solution-components 17

18 Inter-System Dataflow 18

19 Everybody saw it coming but no-one loves it when it s there 19

20 So what do we answer when asked for our deployment strategy? The integrated solution of the Freie Universität Berlin is a mixture of: Buy : Purchase of integrated SAP system Build: Integrate: Enhancement according to additional functional needs Addition of Best of Breed components This BBI strategy is today s de-facto implementation standard 20

21 SAP 4 BBI What do customers need to support a BBI deployment strategy: - Buy: Expected is a portfolio of functionality that supports the majority of the standard business processes of the organization - Build: The requirement is a system that allows customers to add functionality without loosing upgrade compatibility - Integrate: Integration necessitates an open system and a set of tools to support the handling of multiple interfaces 21

22 SAP 4 BBI What do customers need to support a BBI deployment strategy: - Buy: Expected is a portfolio of functionality that supports the majority of the standard business processes of the organization - Build: The requirement is a system that allows customers to add functionality without loosing upgrade compatibility - Integrate: Integration necessitates an open system and a set of tools to support the handling of multiple interfaces 22

23 Integration at the center of German SAP Users s Interest: 23

24 SAP s answer in 2004: 24

25 PI based Enterprise Application Integration (EAI) Reduction of complexity and effort through deployment of communication server SAP PI 25

26 Targeted EAI architecture of Freie Universität: Computerwoche, Nr.6, Feb.2012, S.15 26

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28 SAP 4 BBI What do customers need to support a BBI deployment strategy: - Buy: Expected is a portfolio of functionality that supports the majority of the standard business processes of the organization - Build: The requirement is a system that allows customers to add functionality without loosing upgrade compatibility - Integrate: Integration necessitates an open system and a set of tools to support the handling of multiple interfaces 28

29 SAP support for solution enhancement - Open Code - State of the art development workbench - Predefined user exits for the development of customer specific process variants - Update-proof programming through protected program name-spaces - Comprehensive trainings and literature to support SAP-based program development on offer - Large eco-system of external contractors for SAP enhancement 29

30 What is left to ask for? SAP should enable HER customers to develop and maintain small mobile solutions without requiring a whole new suite of huge applications. (Developer Kits delivered in SaaS mode? ) 30

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32 SAP 4 BBI What do customers need to support a BBI deployment strategy: - Buy: Expected is a portfolio of functionality that supports the majority of the standard business processes of the organization - Build: The requirement is a system that allows customers to add functionality without loosing upgrade compatibility - Integrate: Integration necessitates an open system and a set of tools to support the handling of multiple interfaces 32

33 Apart from a few necessary finishing touches everything is provided 33

34 Support of SAP: HERUG as the voice SAP s customers in Higher Education and Research helps SAP to identify missing functionality in their product offering and provides input for the design of a functionally mature portfolio. 34

35 Soon come (after Workshop in Basel, May 22.) 35

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37 So how can we make our vision come alive? Coming together is a beginning. Keeping together is progress. Working together is success. Henry Ford 37

38 Thank you for flying 38

39 But wait, there is one alternative to be considered: 39