SLIM TIMESHEET INSTRUCTIONS

Transcription

1 SLIM TIMESHEET INSTRUCTIONS These instructions will help you get started in the Fieldglass (FG) system Please also refer to the Timesheet FAQ located at the end of these instructions

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11 Work Orders & Tasks If you do not have the correct work order(s) or ABM(s), please contact your BPA Workplace Manager or your Technical Lead to obtain the correct codes. The Supplemental Labor Management Office (SLMO) does not have the accounting information (work order & ABM) specific to your work, so they will not be able to assist you with this information. If entering non-billable hours, please ensure you have selected one of the following non-billable task codes: Vacation, Sick Time, PTO, Holiday, No Work Performed. IMPORTANT: No lines with zero hours should be entered against a billable work order accounting string!

12 SLIM Frequently Asked Questions (FAQ) Does time need to be entered daily or can it be entered at the end of the week? Either, although daily time entry is recommended. If entered daily, please click Complete Later which will save your data as a draft. Note, your employer may have guidelines they would like you to follow regarding how frequently you enter your time. When do I need to submit my time sheet? Time sheets should be submitted on the last working day of your work week. For example, if your work week ends on Saturday, time should not be submitted on Friday. However, if your work week ends on Friday, you may submit your time sheet at the end of the day Friday. What if I forget to enter time for the prior week? Every effort should be made to enter your time promptly. Setting up calendar reminders is recommended. And remember, Fieldglass / SLIM is accessible 24 hours per day, 7 days a week from any device with an internet connection. If you fail to enter your time for the week, you should enter it and submit your time sheet as soon as possible. Check with your employer regarding the ramifications of entering your time late. Can I edit my time sheet after it has been submitted? If your time sheet is still in Pending Approval status (meaning it has not been validated by your BPA Workplace Manager), you may withdraw the time sheet, make the necessary edits and resubmit. If your time sheet has been fully approved, NO changes can be made. Contact your employer to make manual corrections as needed.

13 SLIM Frequently Asked Questions (FAQ) How do I enter new/additional task codes/work orders? Click on the link called +Add Tasks. Refer to slide 4 for an example. Why do I only see one task code? Use the drop down labeled Rows on the right side of the task list screen (below the Filter button) to change the numbers of rows from 1 to 25 or 50. Refer to slide 3 for an example. How do I enter time that is not a whole number? For example, I worked 7 hours and 15 minutes. How would I enter that on my time sheet? You would enter it as 7.25 on the time sheet. Note, you may only enter time in 15 minute increments and/or whole numbers. For example,.25 (15 minutes),.50 (30 minutes),.75 (45 minutes), 1 (60 minutes/1 hour). If I can only enter time in 15 minute increments but I worked 7 hours and 40 minutes during the day, how do I log my time? Since you must log time in 15 minute increments only, you would log your time as 7 hours and 30 minutes which would be 7.50 (.50 = 30 minutes) on your time sheet. You may not round up to 7 hours and 45 minutes (7.75 on the time sheet). You may only claim the next 15 minute increment (7.75) if you worked the full 15 minutes.