A timesheet is pending entry and needs to be maintained. An employee's timesheet has been rejected and needs to be corrected.

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Daniela Ramsey
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1 Introduction Process and Trigger Perform this procedure when you need to enter, maintain, correct a rejected timesheet or review timesheets for an employee who does not have access to ESS or in the absence of the employee's supervisor. Prerequisites A timesheet is pending entry and needs to be maintained. An employee's timesheet has been rejected and needs to be corrected. Menu Path Use the following menu path to begin this transaction: Human Resources Time Management Timesheet CATS Classic CAT2 - Record Working Time Transaction Code CAT2 Tips and Tricks At times you may need to use your scroll bar to view additional information. This process must be completed at the end of each week and before the Payroll close. Each timesheet row requires an attendance or absence type entry in the A/A Type field. Timekeepers must account for all planned work hours for an employee based on their Work Schedule Rule (WSR). For example, if an employee is on a thirty-five (35) hour per week WSR, the Timekeepers must have attendance and absence types accounting to their schedule. This may be a combination of paid and unpaid types and must equal the planned work hours based on the WSR. You can use the transaction code, CAT2 or CAT3, to review a timesheet. Reports None This procedure provides the steps to correct a rejected timesheet and enter a timesheet on behalf of an employee. You may also use the same steps to maintain or review a timesheet. 1/10

2 Procedure 1. Start the transaction using the above menu path or transaction code. Time Sheet: Initial Screen 2. As required, complete/review the following fields: Field R/O/C Description Data Entry Profile Required Determines the data entry process and the layout of the time sheet. Example: TMKWN001 A value may default into the Data Entry Profile field which can be changed as required. Different value options are available by clicking the Drop-down button in the Data Entry Profile field. A value may default into the field which can be changed as required. Time Sheet: Initial Screen 3. As required, complete/review the following fields: Field R/O/C Description Person ID Required A unique 9 digit alphanumeric identifier assigned to each employee. Example: U Perform one of the following: If you want to Then Correct a rejected timesheet Goto step 5. Enter time for an employee Goto step 11. 2/10

3 Time Sheet: Initial Screen 5. Click the Row line item next to the Person ID field to highlight the row. Verify you are entering time for the appropriate person before proceeding to the next step. Time Sheet: Initial Screen 6. Click the Enter Times button to access the employee's timesheet. The hours highlighted in "blue" indicates the rejected hours. 3/10

Example: 2001 Different A/A Type options are available by clicking on the Drop-down button.

4 7. As required, complete/review the following fields: Field R/O/C Description A/A type Required Describes the attendance or absence in more detail. Example: 2001 Different A/A Type options are available by clicking on the Drop-down button. In this example A/A type2001 in the field corrects the timesheet entry to reflect Sick Pay - Approved instead of Vacation. 8. Press the Enter key on the computer keyboard to update the screen. 4/10

5 9. Click the Save button. The system displays the message, Your data has been saved. 10. The transaction is complete. Time Sheet: Initial Screen 11. Click the Row line item next to the Person ID field to highlight the row. Verify you are entering time for the appropriate person before proceeding to the next step. 12. Click the Enter Times button to access the employee's timesheet. 5/10

13. Click the Next Screen tab until you reach the appropriate week to enter time for the employee. 14. As required, complete/review the following fields: Field R/O/C Description Pers.

6 13. Click the Next Screen tab until you reach the appropriate week to enter time for the employee. 14. As required, complete/review the following fields: Field R/O/C Description Pers. Assgn Required A system generated identification number for each personnel assignment. Example: You must click in the next available row to enter the employee's Personnel Number in the Per. Assgn field. If you do not know the employee's Personnel Number, you can copy and paste it from the Personnel Number already in the Pers. Assgn field above the row or you can click the Drop-down button and search for the employee's Personnel Number. Rows without an employee's Personnel Number in the Pers. Assgn field will not be saved or deleted. 15. Click Row line item next to the Person ID field to highlight the row. In this example, the timesheet is for a weekly period that has the scheduled working hours of 7 each for a Monday through Friday period. The top line with the Time Clock button displays the scheduled hours, and the second line with the Summation button displays the hours that were entered into the timesheet. 6/10

In this example, the A/A Type 1000 - Hours Worked code will be

7 16. Click the More... button. 17. Select Target Hours from the list. In this example, the A/A Type Hours Worked code will be used to enter seven (7) hours for each day, Monday through Friday. Remember, if an employee had another type of attendance/absence within this work period, then you must enter the hour(s) on a new row line item and assign the appropriate A/A Type code. 7/10

Check Entries checks for sufficient quota (sick time, vacation, etc.

8 18. Click the More... button. 19. Select Check Entries from the list to ensure no errors were found. Check Entries checks for sufficient quota (sick time, vacation, etc.) and work rule compliance such as entering hours worked on holidays and other scheduled days off. 20. Click the Continue button. 21. Click the Save button. The system displays the message, Your data has been saved. 8/10

9 22. The transaction is complete. 9/10

10 Results and Next Steps You have corrected a rejected timesheet and completed a timesheet on behalf of an employee who does not have access to ESS in the absence of the employee's supervisor. 10/10

Perform this procedure to record working time during intersession and to record compensatory (comp) time for actual time worked during intersession.

Introduction Process and Trigger Perform this procedure to record working time during intersession and to record compensatory (comp) time for actual time worked during intersession. Prerequisites The University