S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN. June 24, 2010

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1 S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN June 24, 2010 INFORMATION SERVICES APPROVE PHONE SYSTEM BUDGET ADJUSTMENT WHEREAS, the Allegan Area Educational Service Agency Michigan Works group has funding available to purchase thirty (30) new Voice-over IP phones; and WHEREAS, the County telephone system is at capacity and cannot support the proposed license increase; and WHEREAS, the purchase of an integrated extension unit for the County s existing system is required to accommodate the additional phones; and WHEREAS, a proposal for the Voice-Over IP solution for the AAESA facility for an amount not to exceed $24,202.76, from VDS (current contracted PBX support vendor), 2530 Oak Industrial Dr. NE, Grand Rapids, MI, has been reviewed by AAESA and authorized for reimbursement to the County; and WHEREAS, there is no cost to the County for this project. THEREFORE, BE IT RESOLVED that the Allegan County Board of Commissioners hereby approves request from the Information Services Director to approve a budget adjustment to increase in the amount of $24, and to increase in the amount of $24, to allow the

2 purchase of the Voice-Over IP solution for the AAESA facility; and BE IT FURTHER RESOLVED that the County will invoice the Allegan Area Educational Service Agency in the amount of $24,202.76; and BE IT FINALLY RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Budget and Finance Director is authorized to make the necessary budget adjustments to complete this action.

3 Work Orders Dates displayed in Eastern Daylight Time 6/22/2010 4:55:44PM Work Order Summary Requestor Requestor Call Back Number Department Location Assigned Technician Priority Date Completed Status IS_approve purchase of upgrade to County PBX Steve Sedore Type 2603 Asset ID Information Services Department Number County Services Building Date Entered Becky Blaine Date Assigned As soon as possible Expected Completion Date Charge - Hours Admin / Board RFA 140 6/16/2010 4:43:26PM 6/22/2010 4:55:36PM 6/24/2010 5:07:32PM Work Order Description 6/16/2010 4:43:27PM ALLEGANCOUNTY\SSedore The ISD Michigan Works office has funding available that expires June 30th to purchase (30) new VoIP phones. Unfortunately, the County phone system cannot support this license increase and given the state of our PBX, we cannot just purchase additional licenses to accomodate this need. Therefore, the only alternative is to purchase an extension unit that can tie back into our existing system. The attached quote outlines the purchase of this unit. Because it is a Nortel product and that it has to closely connect into our existing solution, this is a sole source solution to be implemented by our contractually bound PBX support vendor VDS. All funds for this unit will be expended from AAESA, as indicated on the letter of support from Abby Lloyd. Technician 6/22/2010 4:54:44PM BBLAINE RSarro approved resolution attached. Placed on 6/24/10 BOC Agenda action item 6/22/2010 9:48:55AM JNANCE Ordered documents. Sent draft resolution to DVR for review and attached. 6/18/2010 9:35:32AM BBLAINE Reviewed documentation; have question regarding agreement letter and quote. Also requested RFA form via phone. Pending return call. Resolution 6/16/2010 4:43:28PM Administrative Time-.25 hours ALLEGANCOUNTY\SSedore Powered by Track-It! Page 1 of 2

ALLEGAN COUNTY REQUEST FOR ACTION FORM RFA#: 72-854 Date: 6/21/2010 Request Type Department Requesting Submitted By Contact Information Item(s): Purchases - Operational (Budgeted) Information

4 ALLEGAN COUNTY REQUEST FOR ACTION FORM RFA#: Date: 6/21/2010 Request Type Department Requesting Submitted By Contact Information Item(s): Purchases - Operational (Budgeted) Information Services Steve Sedore x2602 Select a Request Type to reveal and complete required form. The ISD Michigan Works office has funding available that expires June 30th to purchase (30) new VoIP phones. Unfortunately, the County phone system cannot support this license increase and given the state of our PBX, we cannot just purchase additional licenses to accomodate this need. Therefore, the only alternative is to purchase an extension unit that can tie back into our existing system. The attached quote outlines the purchase of this unit. Because it is a Nortel product and that it has to closely connect into our existing solution, this is a sole source solution to be implemented by our contractually bound PBX support vendor VDS. All funds for this unit will be expended from AAESA, as indicated on the letter of support from Abby Lloyd Total Bid Price $24, Budgeted? Yes No No. Bids Sent 1.00 No. Bids Received 1.00 Prebid or Qualifications: Sole source Recommendation of Award: Please sign the PO attached to award the project to VDS, our sole source hardware vendor for the County's PBX. Equipment / Service / Supplies: Extension to the County's existing telephone system. Where it was advertised REMINDER - Include Tabulation Sheet PAGE 1 of 2

5 PURCHASE ORDER Allegan County Information Services nd Ave Allegan, MI P.O. NO. DATE IS June 22, 2010 Phone: Fax: CUSTOMER ID VENDOR SHIP TO Information Services VDS Allegan County 2350 Oak Industrial Drive NE nd Ave Grand Rapids, MI Allegan, MI attn: Jon Mull Vendor Quote SHIPPING TERMS PAYMENT TERMS Ground Net 30 PART NUMBER DESCRIPTION QTY UNIT PRICE LINE TOTAL NTHU61AB CS 1000E CPPM 0 Line 0 Trunk - SA (Chassis) 1 $ 5, , NTAK20ADE5 Stratum 3 Clock Contr.PCP Assy 1 $ Ground Bar Option 11C for same room AC Cabinets (1 pe NTBK80BA 1 system if 2 or more cabinets) NTDU0606E6 IP D/B RJ45 M to M Ethernet Cable (25cm) NTE907EB 1 Premium Service Package IP User License NTSF6800 Option 11C TMDI Package (1.5MB) 1 2, NTTK14ABE6 AC Power Cord - NA NEMA 5-15P 125V 13A 10ft NTYS20BB70E6 IP Phone 1230 Charcoal with English Text Keys NTE900BF CS 1000E (CPPM) CS/SS Co-Res System Software R6 1 3, NTE BARS Basic Alternate Route Selection 1 - New Software Release Subscription - Code used for "New SVOM0026 System and SRS purchase only". This code will be used 1 for new order tracking only. $ $ $ 6, $ 2, $ $ - $ 3, $ - MPR10010 Universal Discount Code 1 (2,125.70) $ - - $ (2,125.70) Tier 1 (100 min.) Enter Total ISM Quantity (First Year of a GU4303AQP three Year Annual Payment) 100 $ , USR5686 US Robotics 56K Modem 1 $ SBA Discount Nortel SBA discount 1 $ - - VDSL Professional Labor Services 1 $ 6, , Please send two copies of your invoice. 2. Enter this order in accordance with the prices, terms, delivery method, and specifications listed above. 3. Please notifiy us immediately if you are unable to ship as specified. 4. Send all correspondence to: Information Services nd Ave Allegan, MI infoserv@allegancounty.org Phone: Fax: Authorized by SUBTOTAL $ 24, SALES TAX - S / H - TOTAL $ 24,202.76

June 1, 2010 Allegan County 113 Chestnut Street Allegan, MI 49010 Steve Sedore 269-673-0373 New CS 1000E for Haworth Bldg.

6 June 1, 2010 Allegan County 113 Chestnut Street Allegan, MI Steve Sedore New CS 1000E for Haworth Bldg. Jon Mull All Pricing Subject to Mfg Price Changes Qty Order Code Description Unit Extended Communication Server 1000 Marketing Promotions Allegan County 1 NTHU61AB CS 1000E CPPM 0 Line 0 Trunk - SA (Chassis) $ 5, $ 5, NTAK20ADE5 Stratum 3 Clock Contr.PCP Assy $ $ NTBK80BA Ground Bar Option 11C for same room AC Cabinets (1 per system if 2 or more cabinets) $ $ NTDU0606E6 IP D/B RJ45 M to M Ethernet Cable (25cm) $ $ NTE907EB 1 Premium Service Package IP User License $ $ 6, NTSF6800 Option 11C TMDI Package (1.5MB) $ 2, $ 2, NTTK14ABE6 AC Power Cord - NA NEMA 5-15P 125V 13A 10ft $ $ NTYS20BB70E6 IP Phone 1230 Charcoal with English Text Keys $ $ - 1 NTE900BF CS 1000E (CPPM) CS/SS Co-Res System Software R6 $ 3, $ 3, NTE BARS Basic Alternate Route Selection $ - $ - 1 SVOM0026 New Software Release Subscription - Code used for "New System and SRS purchase only". This code will be used for new order tracking only. $ - $ - 1 MPR10010 Universal Discount Code $ (2,125.70) $ (2,125.70) CS1000 (Tech Support and Software) - PASS PLUS - 3 year ANNUAL COSTS Tier 1 (100 min.) Enter Total ISM Quantity (First Year of a three Year Annual 100 GU4303AQP Payment) $ $ 1, USR5686 US Robotics 56K Modem $ $ SBA Discount Nortel SBA discount $ - $ - 1 VDSL Professional Labor Services $ 6, $ 6, Total: $ 24, Notes: Shipping and Sales Tax are Not Included in This Pricing CS1KE for Michigan Works Quote.xls 3 6/22/2010

DRAFT S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN. June 14, 2012

DRAFT S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN. June 14, 2012 DRAFT 94-567 S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN June 14, 2012 TRANSPORTATION AWARD TRANSIT AVL-MDC SYSTEM SOFTWARE AND EQUIPMENT BID WHEREAS, on May 27, 2010,