Named User vs Concurrent User License. Tengran Liu ATCG Solutions

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1 Named User vs Concurrent User License Tengran Liu ATCG Solutions

2 About the Author With over 6 years of industry experience in implementation and support of SAP BW/BI/HANA, Tengran Liu is a Certified SAP HANA Consultant and owns Six Sigma Green Belt from ASQ. He began his career with Lenovo and spans the Services, Oil & Gas, Supply Chain & Logistics, Manufacture, Whole Sale and Automobile Dealership industries. In his free time, Tengran acts as VP of Chinese Institution of Engineers (CIE) and Lead Volunteer at Junior Achievement (JA) to serve the community. Presently he is working in a BW on HANA project and enriching his experiences in various related issues.

3 Named User vs Concurrent User Two major licensing categories: User-based (number of users accessing the system) Metered-based (some unit of measure or cycle)

4 Named User vs Concurrent User Two major licensing categories: User-based (number of users accessing the system) Metered-based (some unit of measure or cycle)

5 When it comes to user based models, many people have question about what is the difference between Named User License and Concurrent User Licenses?

6 Named User Licenses Sample set of 100 Licenses

7 Imagine a classroom with 100 chairs, where the classroom represents the software and the chairs literally are the Per Seat users. The classroom, or software, can only hold 100 students, or users. If the 101st student comes along, they cannot register for that class because all the seats are taken. Until one of those chairs becomes available, no other student can register for, let alone attend that class.

8 Concurrent User License Sample set of 40 Licenses

9 Now imagine that same classroom with no walls and an unlimited number of desks, but it has a chalkboard (or dry erase board for the newer generation) that can only allow 40 students to write on it at any given time, where those student that can write represents the total number of user allowed to log into the system. When the next student comes up to write on that board, they have to wait until one of the other students is done in order for that next individual to start writing.

10 Which One Fits You Better? In general, concurrent user licensing is significantly less expensive than per named user licensing.

11 You essentially pay for the average number of users who are accessing the system at the same time, instead of paying a fee for every potential user of the system. Concurrent user licensing allows you to pay based on how many people are using your software, not how many people might use the software.

12 If you don t have to worry about name user licensing costs.

13 Make software broadly available across your entire organization, including potential light or infrequent users. Retain legacy user accounts for historical reference. Nothing can be more frustrating than accessing data entered by a user that no longer exists in the system. Provide accounts to executives and managers who want dashboard access to an application.

14 Come back to our SAP World Same thing here: The user is either created as a named or concurrent user during account creation.

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16 When logged into the CMC, under users, then for each user's profile, there is an entry towards the bottom of the screen entitled "Connection Type:" with a radio button for either concurrent or named. Based upon what is chosen at that time will dictate how the user will appear to be logged into the system. Of course, the administrator should know the license scheme and plug this item accordingly with each new account that is built.

17 Basically, concurrent license works when you want to save money on BO purchase or if you know that only a certain percentage of users login out of your total user population at any given time. Perhaps it still doesn't make any sense. When should i buy a named user license and when to buy a concurrent one? which is better?

18 Basically, concurrent license works when you want to save money on BO purchase or if you know that only a certain percentage of users login out of your total user population at any given time. Perhaps it still doesn't make any sense. When should i buy a named user license and when to buy a concurrent one? which is better?

19 Let s do a straightforward break-even analysis. Calculate each of the following, and the smaller number wins: Estimated number of total users times price per named user license Estimated number of concurrent users times price per concurrent user license

20 Of course the hard part is the estimates, and your confidence in those estimates. If you underestimate the number of concurrent users, they'll be quite angry if they can't log in. Underestimate the number of total users, and you're leaving money on the table. Fun huh!

21 About ATCG Solutions: We are a Technology Agnostic BI Consulting Company focused on providing business intelligence solutions. sales@atcgsolutions.com Tel: Questions? More Information? We offer an Assessment Service to help you determine your need of system environment. Click Here Get the Assessment