SAP Material Create using Winshuttle Cindy Lord Bunn-O-Matic

Transcription

1 SAP Material Create using Winshuttle Cindy Lord Bunn-O-Matic

2 Abstract Custom Material Number Lotus Notes Export Automatic data import to Excel Winshuttle Chained Transactions SAP Material Create with Winshuttle 2

3 BUNN History Founded in 1950 s as a division of Bunn Capitol Wholesale Grocery Company Incorporated in early 1960 s First - flat-bottom paper filter pour-over coffee brewer commercial iced tea brewer that uses fresh leaves vs. instant mix Today, BUNN has grown into a global brand and continues to draw from the entrepreneurship of five family generations to serve customers around the world. SAP Material Create with Winshuttle 3

4 BUNN Products Best known for coffee & tea brewers and grinders Decanter Brewers High performance option for quickturnaround environments. Thermal Coffee Brewers Excellent heat retention without the need for warming stands or trays. Iced Tea Brewers Fresh iced tea brewing solutions with a variety of dispenser options. Coffee Grinders A range of options for all coffee profiles. SAP Material Create with Winshuttle 4

5 BUNN Products Offers many other beverage solutions Espresso Systems Sleek Super-Automatics for exceptional espresso beverages. Hot Beverages from Powder Advanced mixing technology delivers exceptional hot drinks and soups. Cold Beverages from Concentrate Pumps and mixes concentrated juices accurately and consistently. Frozen Beverage Systems Reversing auger technology for excellent mixing and freezing. SAP Material Create with Winshuttle 5

6 BUNN SAP Deployment SAP Go-Live on October 1, 2010 Implemented PP, MM, SD, WM & FICO Modules in 6 US plants, 2 UK warehouses Engineering entered new Materials manually into SAP Needed Winshuttle to do Material Create Process Master Data Analyst in IT wrote Winshuttle for Material Create Process Licenses - 2 Transaction and 19 Runners SAP Material Create with Winshuttle 6

7 Material Create Process at Bunn Designer creates new part Documentation Tech provides additional data Purchasing provides purchase data WINSHUTTLE Manufacturing Engr provides Backflush data MRPC sets up MRP Data Material Control extends to storage locations WINSHUTTLE Pricing & discounts are entered for salable materials Records Tech extends material in SAP WINSHUTTLE Accounting costs material WINSHUTTLE Forecast is entered for products & parts WINSHUTTLE SAP Material Create with Winshuttle 7

8 Material Create Objectives Generate material # in Lotus Notes Export data to neutral file Import neutral file into Excel Use imported data to populate multiple Excel tabs Run chained transactions for each Excel tab Determine if errors occurred SAP Material Create with Winshuttle 8

9 Lotus Notes Data base Engineer generates & reserves custom material Five digits/chars dot four digits (5.4) Supply Description only In PLM create ZENG material type & associated document Documentation Tech Determines Material Type Adds information Submits for approval Records Tech Exports approved materials SAP Material Create with Winshuttle 9

10 Lotus Notes Database Mandates 5.4 format Reserves material #s before entry in SAP Doc Techs can add information as it is available Doc Manager approval before entered in SAP SAP Material Create with Winshuttle 10

11 Lotus Notes Database Update description Generate Prod Hierarchy Specify Material Type and plants & procurement codes Additional fields SAP Material Create with Winshuttle 11

12 Lotus Notes Export Separated into FERT, HALB, ROH&VERP&UNBW, ZADD Creates a txt file for each group Limitation of Excel Max 7 nested If statements SAP Material Create with Winshuttle 12

13 Excel Import Excel file for FERT, HALB, ROH&VERP&UNBW, ZADD Imports respective txt file when opened 41 columns are populated on Import tab Macro is run to clear any previous Logs on each tab SAP Material Create with Winshuttle 13

14 Excel Tabs Up to 18 Excel Tabs & 200+ fields are populated from Import tab Entry tab is overview for humans to troubleshoot If material does not exist in SAP, ZENG is created First transaction uses an ALF (Automatic Login File) Winshuttle transaction for each tab Many transactions are contained in a loop & do not run if material# field is blank SAP Material Create with Winshuttle 14

15 Excel Tabs Flow chart shows path through TXRs MM01 Creates a ZENG MM02 updates all Basic Data MMAM is used to change to new material type Different flow for different material types SAP Material Create with Winshuttle 15

16 Excel Tabs 1 st plant is extended with 1 st Distribution Channel Additional Distribution Channels are extended Sales Text is populated for Distribution Channels Additional Plants are extended as needed Warehouse extensions are dependent on plant & material type SAP Material Create with Winshuttle 16

17 Excel Tabs Excel columns are color coded Green are generated with a formula Pink are constant for that tab If material # is blank, Winshuttle will skip that line on that tab SAP Material Create with Winshuttle 17

18 Excel Tabs Excel tabs contain lookup tables that can be changed Product Storage Location External Procurement Storage Location Planned Delivery Time Goods Receipt Time Use VLOOKUP to enter into Winshuttle tabs SAP Material Create with Winshuttle 18

19 Excel Tabs Results tab contains logs from all other tabs Macro runs on open of the tab Copies text & color of log Is cleared by the Clear macro SAP Material Create with Winshuttle 19

20 Demonstration Video demonstrations Data Export from Lotus Notes Import and run Winshuttle SAP Material Create with Winshuttle 20

21 Conclusion Winshuttle transferred Lotus Notes data to SAP Used existing logic for custom materials Engineering was familiar with Lotus Winshuttle features to automate Chained transactions Auto login file Entered twice as many fields and eliminated typos Reduced data entry time to 5% of original time spent was 10 minutes now 30 seconds SAP Material Create with Winshuttle 21

22 Other Projects Completed Purchasing Setup Winshuttles Accounting Costing Winshuttle Accounting End of Month Winshuttles Forecast adjustment Winshuttles End of Life Winshuttles Updating NAFTA & Country of Origin data 200+ Winshuttles used to update data in Material Master, Customer Master, Vendor Master 200+ Winshuttles to run other transactions SAP Material Create with Winshuttle 22

23 Current & Future Projects Current: Scheduling Products Backflushing Locations in Material Master Backflushing Locations in BOMs Future: Entering & updating Product Data in Characteristics SAP Material Create with Winshuttle 23

24 New Ideas for your own projects? Questions? Those who cannot change their minds cannot change anything. George Bernard Shaw ( ) SAP Material Create with Winshuttle 24