DM2 and DTN Supply Chain Automation Partner Webinar May 11, 2017

Transcription

1 DM2 and DTN Supply Chain Automation Partner Webinar May 11, 2017 Timm Bauer Product Manager Fuel Suite DTN Energy Patty Hendrickson Professional Services Consultant DM2 Software, Inc. Tom Lane VP Marketing DM2 Software, Inc.

2 DTN Supply Chain Automation Interfaces In partnership with DTN, DM2 has taken supply chain management automation to the next level. By adding our suite of DTN Supply Chain Automation Interfaces to your Petroleum Insights accounting/erp system, you can reduce labor costs while improving accuracy by automating the following routine processes: Bill of Lading Dealer Credit Card Dealer Payments Supplier Payments Pricing ebol Supplier Invoice Supplier EFT Supplier Price Invoice Export Invoice Exports Supplier Invoice

3 DTN Supply Chain Automation Interfaces Supplier Payments Pricing Bill of Lading Automation Dealer Payments ebol Invoice Exports Supplier Invoice

4 Confidential Property of Schneider Electric Page 4

5 DTN Fuel Admin - Mailbox

6 DTN Fuel Admin BOL

7 DTN Fuel Admin Cross References

8 DTN Fuel Admin TABS Corrections

9 DTN Fuel Admin Enhanced BOLs Required Fields

10 DTN Fuel Admin Enhanced BOLs Ship To Cross References

11 DTN Fuel Admin Enhanced BOLs In Waiting

12 DTN Bill of Lading Interface Bill of Lading - our Bill of Lading interface automatically imports Bills of Lading and populates the following fields in your DM2 Bill of Lading Module: Supplier Code BOL Number Pickup Point Code Carrier Code All that s left for you to do is enter where the product was delivered. Setup Instructions - Open Petrolink DTN Interface Supplier, Carrier, Pickup Point, Destination, Item and Warehouse Maintenance. For each of these options, you will need to have DTN send the flat file in the DM2 format to their FTP site where you can download them. The flat file will contain information needed to set up the Cross Reference Maintenance. Warehouse Code Destination Code Item Number Gallons Purchased

13 DTN Supply Chain Automation Interfaces Supplier Payments Pricing Supplier Invoice Automation Dealer Payments ebol Invoice Exports Supplier Invoice

14 DTN Fuel Admin Supplier Invoices

15 DTN Fuel Admin Invoices - Dashboard

16 DTN Fuel Admin - Unmatched Invoices

17 DTN Fuel Admin Product Discrepancies

18 DTN Fuel Admin Gallon Discrepancies

19 DTN Supplier Invoice Interface Supplier Invoice - the Supplier Invoice interface imports supplier invoices and automatically matches invoices to your Bills of Ladings. This interface allows you to set-up an approved tolerance. If the match is within tolerance the software would automatically clear the Bill of Lading and set up the invoice for payment. If they are not within tolerance the invoice will appear on a report telling you why it was not accepted. Setup Instructions - PetroLink DTN Interface DTN Supplier Maintenance Processing - From DTN s FTP site you will download the Supplier Invoice file. Go to PetroLink DTN Interface DTN AP Invoice Import, select the AP Invoice file you downloaded and process. A Account Payable Invoice batch will be created.

20 DTN Supply Chain Automation Interfaces Supplier Payments Pricing Supplier Price/Cost Automation Dealer Payments ebol Invoice Exports Supplier Invoice

21 DTN Buyer Dashboard

22 DTN Buyer Price Exports

23 DTN Buyer Price Formulas

24 DTN Supplier Fuel Price/Cost Import Supplier Cost - our most popular interface, the Supplier Cost interface imports supplier costs directly into your fuel price tables or allows you to bring the costs into a spreadsheet to easily make changes before importing them into your pricing tables. This interface includes FTP capability to automatically check for price changes every 15 minutes. Setup Instructions - PetroLink DTN Interface Supplier Maintenance and Item Maintenance. Processing You can manually import the DTN price import or set it up to automatically import as often as you like.

25 DTN Supply Chain Automation Interfaces Supplier Payments Pricing Dealer Credit Card & Supplier EFT Automation Dealer Payments ebol Invoice Exports Supplier Invoice

26 DTN Messaging

27 DTN Messaging Inbound Documents Inbound documents: Web based DataConnect to view and manage your inbound documents in one centralized location For Prices, BOLs and Supplier Invoices Normalization Cross Referencing Translation services for all inbound file types Automated files eliminate manual entry FTP Delivery with resend capability

28 DTN Dealer Credit Card Interface Credit Card - the Credit Card interface gives you the ability to download your Dealer Credit Card information and post it to their accounts. Setup Instructions Petrolink DTN Interface DTN Credit Card Dealer Maintenance. The flat file will contain the Supplier Account number that you will associate with the AR Account number you have assigned to the customer. Processing Instructions From DTN s FTP site you will download the credit card file. Go to PetroLink DTN Interface DTN Credit Card Import, select the credit card file you downloaded and process. A Cash Receipts batch will be created.

29 DTN Supplier EFT Interface Supplier EFT - the Supplier EFT interface imports Supplier EFT information and then automatically matches them up with the correct Supplier Invoice. Setup Instructions - Petrolink DTN Interface DTN Supplier Maintenance Processing Instructions From DTN s FTP site download the EFT file. Go to Petrolink DTN Interface DTN Vendor EFT Import, select the EFT file to import and process. An Accounts Payable Manual Check & Payment Entry Batch will be created.

30 DTN Supply Chain Automation Interfaces Supplier Payments Pricing Invoice Export Automation Dealer Payments ebol Invoice Exports Supplier Invoice

31 DTN Messaging Inbound Documents Outbound documents: Send all of your prices, invoices, etc.. in one file Quick implementation We parse and deliver the data We work with your customers on their preferred delivery We manage any re-transmission of data if needed

32 DTN Invoice Export Interface Invoice Export - our new DTN Invoice Export Interface exports invoice data to DTN for normalization and EDI delivery to your customers in the format they require. After exports are completed, an audit log is created to identify which invoices were sent. Invoices are then tagged as Sent so your open Accounts Receivables can identify which invoices have been successfully exported. Setup Instructions - Your customers are assigned a DTN site code. This information should be received from your customer or from DTN. The effective date is when your customer signed up with DTN. Only invoices dated after that date will be sent to DTN. The information is added through Petrolink in the AR Customer Maintenance DTN Interface options setup - The DTN Interface options contains a field for the DTN login and password information used to login to the DTN site to deliver the invoice files

33 DTN Supply Chain Automation Interfaces Supplier Payments Pricing DM2 and DTN can help you automate these processes to eliminate manual entries, reduce errors, and improve cash flow Dealer Payments ebol DM2/DTN Connections Supply Webinar Chain May Automation 11, 2017 Invoice Exports Supplier Invoice

34 Follow-up questions? DM2 at: