Professional Community Association Management, Inc.

Transcription

1 The Future of Community Association Management The Modern Business Tool and Services for Effective and Efficient Full-Service or Self Management

2 Professional Community Association Management, Inc. offers the Tool that helps Community Associations keep: Transparency of Association Business to Everyone Concerned Accountability between Manager, Board and Homeowners

3 The Tool Dedicated Community Website Only ible by Board of Directors, Homeowners and Community Association Manager

4 Homeowner Public Documents Available 24/7 for Full Disclosure of Association Business and Documents

5 Homeowner Documents such as Meeting Minutes (Downloadable in PDF) The Community Association s board business is disclosed and transparent to homeowners.

6 Homeowner Documents such as Financial Reports & Budgets (Downloadable in PDF) The Community Association s financial business is disclosed and transparent to homeowners.

7 Homeowner Calendar of Community Association Events Calendar events can have links or attachments, such as agenda, flyers, etc.

8 Homeowner Tasks The status of maintenance, repair or other items can be tracked by the members.

9 Homeowner Basic Information For Example: Board and Management Contact Information.

10 Homeowner Other Documents and Information For Example: Architectural Control Forms (can download from the site).

11 Board and/or Manager Board Privileged Information For Example: Assessment Payment Tracking.

12 Board and/or Manager Lot or Unit Files For Example: Correspondence ( s, letters, voice mails, etc.)

13 Board and/or Manager Lot or Unit Files and Voice Mail files (need to have voice mail system that will send it via e- mail).

14 Board and/or Manager Contracts PDF version of executed contract (downloadable).

15 Board and/or Manager Log Books Log Book of historical maintenance or repairs includes when, who, what, how much, and important notes (i.e. warranty) of the work.

16 Board and/or Manager Reserve Study Most reserve study providers submit electronic copies of the study, which can be uploaded to the website for easy access.

17 Manager and/or Accountant Accounting Backup Manager and/or accountant can upload a backup copy of the Community Association s accounting data for off-site safe-keeping.

18 Other Useful Tools blasts to Homeowners can be directly performed from the website. Website tracks who has accessed the site. Easy access to re-sale documentation and materials. Homeowners, Board Members, and Manager can be notified by of any new materials posted on the site. Website is designed to meet each Community Association s needs. Publish newsletters and other documents (i.e. letters from the president).

19 Summary The Professional Community Association Management website is a tool that is both for fully and self managed Communities. The advantages are: 24/7 access to the Association s documents. Better communication between Homeowners, Board of Directors, and Manager. Immediate transparency and accountability of both the Board and Manager. Eliminates the need for boxes of files. Easy to find and complete historical documentation of previous Board and/or Manager actions in one place. May reduce the need to mail notices and reduce the cost of postage.

20 Summary (cont.) AGAIN: The site-specific Community Association Website ensures that the Association Business Activities remain TRANPARENT Keeps all parties ACCOUNTABLE AND, The Professional Community Association Management, Inc. site and Association-specific website is a tool that is both for fully and self managed Communities.

21 PCAM Contact Information Professional Community Association Management, Inc. P.O. Box 991 Monroe, WA (425)