Originator (Hiring Manager) Training PA 7.6: Module 6 Viewing Applicants. Human Resources: Compensation & Talent Acquisition

Transcription

1 Originator (Hiring Manager) Training PA 7.6: Module 6 Viewing Applicants Human Resources: Compensation & Talent Acquisition

2 Type into internet browser: Click on the top link to sign in as Originator or Search Committee Member/Chair. From this link, you will be redirected to the UCO Central Authentication Services page. If you are logging in as a Guest User, you will enter the guest username and password on this page, instead of using the above link. You will be go directly in to the PeopleAdmin system.

3 Logging into the system: If you use the link on the previous page, you will be directed to the Central Authentication Services page. Log in using the same username and password you use to log on to your computer each day!

4 Home Page confirm your user type as: originator, search committee chair/member, or you will be logged in as a guest (If you have a guest password ensure applicant tracking is selected you can use the back button on your browser in this system!

5 Viewing Applicants (Originator/Search Committee Member/Search Committee Chair/Guest) Find your posting and hover over actions to either view posting, view applicants, or take it off your watch list

6 When you select view applicants, you will come to the applicant review page See who is active and who is inactive (hold CTRL and click to select both at once if you want) Search options Sort by the status of the applicant (under review by dept. is the default)

7 You can control the info you want to see for applicants: Add Column: Select any one of these options to add this column to the applicant section below - E.g. Supplemental Questions score The new column will appear here.. If you hover over ANY column, you can move, sort and remove with these mini icons.

8 When you add a column, you have the option to save it and make it your default view: Click on this to see previous search options you have saved and switch between them When you add a column or change the order, click here to name your search, and then save. Check the box if you want it to show as your default.

9 You can also customize how you view any screen by adding columns and saving that as a search. Once saved, you can access different search options here Add Columns, then save the same way as shown on previous slide

10 Viewing an applicant. Applicants are listed here Click on the name or on actions to view them.

11 When you click on the applicants name or on view applicant.. Evaluate applicant is the tool you can use for all members of the screening committee to give their assessment based on the ranking criteria set up earlier in the posting. View summary, recommendations received (electronic references if set up earlier), history, and reports.

12 If you click on Evaluate Applicant. Each committee member can give their assessment based on the criteria and multiple choice answers created earlier in the posting. This will then add-up points based on the questions and weighting you created earlier. Add specific thoughts or feedback for the committee

13 More options for viewing applicant documents You can download all applicant documentation at once e.g. you can select to see all resumes, all covers letters, or every single document for all applicants You can evaluate applicants, review screening questions, and export both of these to an excel spreadsheet!

14 As you evaluate applicants, you can move them to the following statuses. (As an Originator or Committee Chair) Each committee member can give Change to their assessment appropriate based status: on the criteria and multiple choice - Recommended answers for created hire will in the trigger posting. the auto- reference checks (If you set them up) - Never change to hired. Once you are satisfied with references, notify jobs@uco.edu - If you have a backup, select alternate finalist This will then add-up points based on the assessments these you can compare to all applicants Add specific thoughts or feedback for the committee

15 Reference & Background Checks When you have selected your top candidate/s; if you move them to recommended for hire status, 3 reference contacts will be ed automatically. We recommend that you also call these contacts to let them know they have an they can respond to (this will increase response rate & time!) Never contact any References that are not listed by the applicant! If the most recent employer is not listed as a reference, another suitable reference is acceptable to contact. (The candidate may not wish to provide their current employer until a job offer has been made). If there are no suitable references listed, simply ask the candidate to supply these (failure to do so should be a red flag). Background checks will be completed by Human Resources at the time of making a provisional job offer.

16 Job Offer (Staff Position) When you have selected your top candidate, the Job Offer Spreadsheet to with the name, position, requisition number (RE****), proposed start date, and salary. If you have alternate candidates/interviewees that you would like to contact first, prior to our department sending out the Not Hired , please specify at this time. New Employee Training (NET) is scheduled every other Monday, according to the Bi-Weekly Payroll Calendar. As standard, a new employee should start on one of these NET days

17 Faculty Hiring Information Faculty Handbook Appendix C = Full-Time Faculty Appendix D = Adjunct Faculty Faculty Hiring Steps Faculty Appointment Processing Checklist Job Offer (Student Position) Department makes offer, but must jobs@uco.edu with name and position details

18 Review of Applicants Faculty: Per Academic Affairs, all non-adjunct positions must be reviewed within 3 months of the Job being posted live on jobs.uco.edu. The screening committee must screen candidates at this stage and decide whether to hire or close the position Adjunct positions can remain open in order to build a pool of applicants Staff: All positions should be reviewed within 3 months of the Job being posted live on jobs.uco.edu. The screening committee must screen candidates at this stage and decide whether to hire or close the position

19 Questions? Please feel free to call or HR Main Office (405) or