the price Are you paying for a poor shopping experience? Is it hard to keep supplier catalogues complete, accurate & up to date?

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1 Content Manaement Increase on-contract spend by makin it easy for your staff to access approved supplier cataloues and websites from within your Purchase-to-Pay system

2 Are you payin the price for a poor shoppin experience? Is it easy for employees to find what they need from preferred suppliers in P2P? Do you provide a comprehensive rane of suppliers & items, rich content & classification? Is it hard to keep supplier cataloues complete, accurate & up to date? Are you consumin excessive administrative time & expense?

3 Do any of our approved suppliers offer the product or service I need? Who has the best price or best overall value? I want to buy from the riht source and make a ood buyin decision, but I also need it now! Employees at Sarah's oranisation wondered why the shoppin experience at work was so much harder than buyin off the web at home? They felt frustrated. As Procurement Director, Sarah wrestled with the issue too. And she was hearin it every day. The inability to quickly find and buy routine items in the oranisation s purchasin system was creatin disruntled employees. Just as importantly, those employees often ot so frustrated, they went off and purchased oods and services from just anywhere - which was addin considerable cost and risk to the business. A lot of spend was really not under control. "We had a lose/lose scenario. Frustrated users, who then thouht 'what the heck, I'll buy it my way'." Sarah's oranisation was plaued by maverick buyin online, telephone and from the store down the street purchases outside the controls and visibility of the P2P system. Procurement, Finance and the whole oranisation was payin a heavy price. The value of those wellneotiated supplier areements was completely lost. The overall cost of oods and services was oin up (the numbers were dreadful). In addition, some non-reistered suppliers represented a serious risk, especially when lare orders were placed. "There were some outlandish purchases made and prices paid. People justified their actions by sayin our current system was so hard to use." Employees required somethin simple: the ability to search for, find, compare and select oods or services as quickly as possible. These needed to be from qualified suppliers with neotiated best-value areements. And purchases required financial codes and proper approval. But findin a solution was hard. Put simply, there were just too many movin parts. Suppliers' products and prices chaned constantly. The task of keepin them up to date in the P2P system just seemed overwhelmin. Then everythin chaned. Workin with PROACTIS, Sarah and her team completely transformed the way they made offerins from approved suppliers available to employees supplier cataloues, websites and marketplaces were brouht toether and made accessible from within the Purchase-to-Pay (P2P) system. That meant more purchases were bein made from the riht suppliers usin the riht contract prices so more savins were bein realised. And more purchases were bein done within the P2P framework for authorisation, invoice matchin and spend history capture. What's more, the procurement team found it easy to manae. "At last, we were able to make rich supplier content available easily." For more about how Procurement Directors like Sarah can achieve success, read on...

4 CONTENT MANAGAMENT Suddenly, the easiest way to buy also happens to be the riht way Supplier content is key to brinin spend under control PROACTIS Content Manaement enables your oranisation s buyers to access authorised supplier cataloues, websites and marketplaces within the controls of the PROACTIS P2P system. Your users make better buyin decisions with a professional, satisfyin shoppin experience that's fast and intuitive. It's reat news for the business too. You reatly reduce off-contract purchases and maverick buyin, while channellin purchasin towards the best suppliers and prices that deliver sinificant savins. Everythin is online and purchases can be accomplished in a few clicks. You can say oodbye to those old paper-based cataloues - and also reduce your administration costs. PROACTIS ives you all the tools you need to manae supplier and in-house cataloues, provide access to authorised supplier websites and utilise external marketplaces. Buyers can even see into your existin inventory - and select items you've already ot stored in-house.

5 CONTENT MANAGAMENT Put all your supplier cataloues in one place and let them keep them up to date The Central Electronic Cataloue stores rich supplier content The items offered to your buyers all come throuh from a central repository of authorised oods and services from approved suppliers. Key information is displayed with every item, while your P2P system picks up the financial codin you need for account postin and spend analysis. Self-service capabilities for suppliers make it easy to keep cataloues up to date. Key features You can set the hierarchy for how oods and services are listed. Content-rich item information can include extensive descriptions, imaes, colour/size options, linked items, prices (includin quantity breaks), taxes, discounts and delivery chares, as well as industry classification (UNSPSC) with automated codin. You can link directly to contracts for items with special pricin (optional). Supplier self-service tools enable them to manae their own cataloues (usin the PROACTIS Supplier Network). Maintenance & publishin capabilities so your team can oversee and manually adjust cataloues and updates from suppliers.

6 Get the best of the web - from within your system Website punch-out connections make it easy Punch-out connections enable your employees to access external ecommerce websites from within the PROACTIS P2P system. Your users simply browse the website and select items. Their shoppin cart is then pulled into your P2P system. It's run throuh the normal authorisation process, and then the order is placed with the website or via a PO sent to the supplier. Key features Punch-out hub... provides access to dozens of popular supplier websites. Public marketplace punch-outs... are available for sites such as Amazon.com, PROACTIS Marketplace and others. Ad hoc punch-outs... can be arraned to specific websites you request.

7 Widen your choice, while keepin it simple PROACTIS Marketplace offers a sinle entry point to countless products The PROACTIS Marketplace is a rowin ecommerce website manaed by PROACTIS. It provides you with a sinle point of access to many shared cataloues, contracts and punch-out connections from industry-focused suppliers and buyin consortiums. Key features Shared cataloues... from industry-focused sources. Locally hosted cataloues... for buyer-selected sources. Pre-built & manaed punch-outs... to many popular supplier sites.

8 Avoid unnecessary purchases - by watchin your inventory Stores Manaement could save you time and money An optional PROACTIS Stores Manaement solution provides a streamlined multi-location inventory system that lets you see what's already available within your oranisation, which miht mean you et oods faster and avoid spendin unnecessarily. You may want to use this capability for items such as MRO supplies, office supplies and other consumables that are centrally purchased and stored for quick availability throuhout the oranisation. It can also keep track of items, such as usable laptops, or printers, that are no loner needed by their oriinal user. It's possible to include inventory items in your P2P search results. In fact, these items can be prioritised to appear as the first choices on any list. It's also possible for 'internal transfer' pricin to be set, so the proper cost automatically moves between departmental budets.

9 Leave it up to us if you like If you want your staff to focus on other thins, PROACTIS can take responsibility for maintainin your supplier cataloues or addin extra punch-out connections. These services enable you to offer a professionally-manaed, content-rich P2P shoppin experience while freein up your staff for sourcin, contract manaement and other valueadded activities. Our help isn't limited to the PROACTIS P2P solution. We can also manae content for other purchasin systems. Optional content manaement services provide additional capacity and expertise

10 Make the difference, every day Select the riht solution for your oranisation

11 Solution Features Goal In-house manaed cataloue In-house & supplier manaed cataloues Cataloues & supplier websites Cataloues, websites, marketplace & stores Fully manaed content Central electronic cataloue In-house manaed Link to contracts Supplier-manaed Website punch-out connections Punch-out hub Public marketplace punch-outs Ad hoc punch-outs PROACTIS Marketplace (industry-focused) Shared cataloues Locally hosted cataloues Punch-outs Stores manaement In-house inventory Content manaement services Cataloues Punch-outs

12 With PROACTIS Content Manaement, you can provide easy access to approved oods and services. Be the person that makes the difference in your oranisation.

13 Discover more Contact our friendly team today to arrane a face-to-face meetin. We d love to hear from you and show you how PROACTIS Content Manaement can deliver dramatic benefits very quickly. Call info@proactis.com Visit proactis.com

14 Deliverin reater bottom-line value e: w: proactis.com PROACTIS 2015