PerfeCtIon In detail. EBsec. electronic BanKInG

Transcription

1 13 PerfeCtIon In detail. EBsec electronic BanKInG

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3 3 cogon EBsec Your Payments Can Be Simple, User-friendly and Efficient The requirements for electronic banking solutions are continuously growing. In addition to professional and regulatory issues such as SEPA, EBICS or SOX, the desire for the highest possible security, the automation of payment processes as well as the integration into the existing infrastructure and application landscapes play an important role for corporations. Our electronic banking solution EBsec is the ideal product to make your payments simpler, more efficient, securer and sustainable. Corporations can only strengthen their competitive edge if they optimize their processes. This especially applies to payment transactions as they are the economic basis for vital corporate functions. Conventional electronic banking systems often disregard aspects such as: Workflow and process optimization of existing payment processes, Consideration of integration options into the existing infrastructure of the organization, Protection of sensitive data from fraud by unauthorized persons, Intuitive and simple usability. These systems and processes that no longer meet modern standards are timeconsuming and labor-intensive in their handling and also provide many potential sources for errors. This in turn can lead to a lack of security and to high costs. What our customers say We were able to streamline our processes significantly: the processes that we had to trigger manually in the past now run in the background automatically, stably and securely. EBsec Professional was the right choice for us. Tim Boller, Commercial Project Management and Project Controlling at CinemaxX Entertainment GmbH & Co. KG

4 4 Bank EBC Bridge (EBICS, SWIFT, Host to Host, FTX) Payment Orders Complete Electronic Banking Functionalities Payment Orders Account Information Account Information EBsec Process Centre Payment Orders Account Information Utilization of the existing corporate infrastructure Database Server Mail Server File Server Optimized Payment Processes: EBsec is the innovative and flexible electronic banking solution to optimize your payments. With EBsec, the transaction of all your payments becomes simpler, more efficient and securer with a high degree of automation leading to a sustainable process. Files, Directories, SDK, Customer-specific Plugins ERP Systems Treasury Systems Document Management Systems Individual Applications Office Applications Overview of EBsec Advantages: delivering all required electronic banking functionalities optimization of payment processes by automation and integration into the existing infrastructure notification and control mechanisms for improved transparency and security Complete data control and highest security standards for ideal data protection Increased efficiency by saving operational costs due to integration into the existing infrastructure and its use scalable, server-based and highly failsafe data communication with all banks support of SEPA formats and prompt realization of future developments ensuring data exchange with all German banks and savings banks Possibility to connect to international banks via SWIFT and to those credit institutes that participate in EBICS (e.g., French banks), and connection via host-to-host (sftp, shttps) and local protocols such as FTX for Switzerland one-stop shop: We are your partner for planning, realization and support. The Right Solution for Your Requirements EBsec has all the necessary functionalities for the en-try and administration of payments as well as for the processing and analysis of bank statement information. In addition, it enables the monitoring and control of the financial development. By consolidating your existing electronic banking products you can benefit from potential synergies. Stability and scalability due to the use of standard technologies, scalable and failsafe data communication, independent system monitoring with notification functionality and multi-client capability are further advantages of EBsec. The optional integration of mobile devices such as iphone, ipad, BlackBerry and Android accommodates the increased mobility of signatories. EBsec is available in different standard editions that have different scopes of functionality tailored to the different needs of our customers. Thus, each organization company can find the edition that best matches its specific needs. In addition, you can add different modules to the solution to further customize it to meet your specific requirements.

5 5 advanced Professional Professional Plus overview of the Professional edition the ebsec Professional edition comprises of editions that have been specifically designed for the use as network- or multi-user-solutions for companies with a higher demand for automation and integration. They focus on automating their payments by using a time- and event-controlled system and seek to interlock it with the existing payment systems ( stp straight-through Processing). Comprehensive interfaces for the integration within existing applications and the definition of own process chains in the scope of a simple control of daily routines create optimization potentials. the further benefits of the ebsec Professional edition include stability and scalability due to the use of standard technologies, adjustable and failsafe communication, consolidation of numerous electronic banking products and independent system monitoring including notification functionality. The highlights of this edition are the automated services such as communication, directory and system monitoring and administration tasks. optional ebsec add-ons You can extend ebsec by optional add-ons in order to match it perfectly to your company-specific requirements. Internal Signatures This add-on helps reduce the administrative tasks of maintaining ebics authorizations for banks and, thus, concentrate external signatories. In addition, it allows the integration of additional staff into the verification and approval process. The solution is an entirely an internal authorization concept in which, e.g., the principle of dual control for the generation of payment requests is solved directly within the software. If requests have the required internal signatures, the banking signatures, that are stored in the system in an encrypted manner, are added and the requests are sent to the bank for execution. alternatively, you can, of course, approve payments manually. all steps are logged in the system and you can retrace them anytime. our edition with its specific scope of functionality allows you to select the features that meet your needs best. the enhancement of the software with optional functions such as enhanced database support, embedding kit for ideal integration in your existing It infrastructure, audit function and sdd mandate management for an efficient handling of sepa direct debits, and numerous plugins are available at any time with the Professional edition. optionally, you can facilitate mobility for your signatories with the mobile signature. You can display all relevant line item and account balance information and also electronically sign outstanding payment orders at any time regardless of your location by using your BlackBerry, iphone,ipad or android. RFC Connect This add-on is ideal for companies that connect their payment files from sap systems directly to ebsec for transmission in order to improve data security. With the add-on, a host connector (rfc package) is imported into your data managing sap system. Payment runs are readout following different filter

6 6 SAP FI SAP HR SAP XY RFC package RFC package RFC package TemSe Payment File TemSe Payment File TemSe Payment File Approval (optional) EBsec Processing (optional) Transfer Order criteria in sap that are stored in the temporary sap database temse and are transferred directly to ebsec from there via an interface. a temporary storage of payment files on your network drives is, thus, no longer necessary. security is increased and administration made easier. With ebsec you can then approve payments as usual and transmit them to banks. Limit Module With this add-on you can define specific amount limits for the authorization of payment orders on the user level. this allows for an even more specific adjustment of the authorization concept to the individual requirements of your company. the limit module enables the definition of individual or user group-specific amount limits for the approval of payment orders, either as a daily limit or a file limit (applies to specific payment order files, e.g., aggregate items). It is the ideal add-on for companies that have many users or increased security demands (e.g., due to a high staff turnover). The system-supported approach helps secure compliance with the internal requirements of a company for the approval of payment orders in regard to amount limits. Integrating additional staff members in the approval process relieves decision-makers of daily business/standard cases. Audit Module With this add-on for ebsec you obtain a complete documentation of all changes that are made to the authorization profiles. this element is a pre-requisite for your company to comply with the sarbanesoxley act (sox). With ebsec you achieve the security level you need by defining specific access authorizations for different user groups. In addition, the system complies with current data privacy and security requirements, for example, by always saving your sensitive financial data in an encrypted manner in the databases. additional optional add-ons provide further advantages for a smooth execution of payments. for more details, please see our online download center. automatic Hash Value Calculation mobile application for Blackberry, iphone, ipad and android CGI Xml database Connection ms sql server embedding Kit enhanced database Connection oracle International Payments (rtf) Country module austria Country module switzerland remote signature Client shadow accounting sdd mandate management subgroup administrator

7 7 Important functions at a Glance Process Optimization automation of existing processes and process chains actively informs users about upcoming tasks definition and execution of regular, time-controlled tasks (e.g., send liquidity report each workday at 9.30 am) definition and execution of event-controlled tasks (e.g., send s to signatories once a request for signature is available or the automated forwarding of account information for internal processing) dynamic request/directory monitoring for automatic recognition of outstanding payment files and preparation of transfer to banks Integration and Interfaces use of already available database systems as well as mail and file servers sdk interface (Webservice via soap/xml) for easy integration of electronic banking functionalities in corporate applications Connection options to erp systems, treasury systems, document management systems, etc. numerous interfaces to providing and receiving systems, supported bank formats: sepa sct and sdd, dtaus, dtazv, dta (CH), Clieop, Btl91, PlI, Pla, V3 (at), mt940, mt942, mt101, mt700, mt707 etc. auszug.txt and umsatz.txt can be customized Communication data communication compatible with multiple banks support of numerous communication protocols such as ebics and swift as well as host-to-host connections (sftp, shttps) and local protocols such as ftx for switzerland support of numerous data formats Communication runs as a Windows service and can be used parallel on multiple computers Payments entry and administration of sepa, domestic and foreign payments additional payment formats available as optional add-ons receipt of payment orders entered in feeder systems for verification, approval and transfer to corresponding banks templates and standing orders for individual payment types Cash Management management of statement and line item information management of parked items management of plan data extensive evaluation options for your financial development and planning Security requests and data can be encrypted and stored in the database protected against unauthorized access extensive user administration incl. dedicated authorization profiles facilitate secure support of sensitive transactions such as wage and salary payments fully client-capable on account and/or ordering party level logon to ebsec optionally with singlesignon support of specific password guidelines Integrated hash algorithms prohibit manipulation of files support of electronic signatures in numerous variants, i.e., saving on mass storage media (memory stick, etc.), seccos chip card or in database

8 8 Reports standard reports for all data easy generation of ad-hoc reports definition of user-specific reports possible data output in numerous formats such as excel, Pdf, Html, CsV, Xml, etc. Technology the application is compatible with microsoft operating systems for details, see current list of system requirements microsoft.net framework support of the following databases: microsoft sql server, oracle, mysql easy installation and maintenance of system easy scalability individual components of the system can be operated in a centralized or decentralized manner modular structure of the system allows for later addition of optional components automatic system monitoring provides information of the current system status Plugin technology allows you to fully implement customer-specific processing steps in ebsec Other multi-language system (German/english) easy data transfer/migration from your old system Innovative Business Values Automation Optimization of your payment processes due to the automation of processes and the integration in your infrastructure. for example, bank statement data can be made available in a format defined for the application which then processes the data; data can be split by account and then distributed or sent to a certain recipient via in Pdf format. Authorization Integration of corporate electronic approval workflows. secure all transactions on the basis of multi-bank, electronic signature procedures such as chip card, memory stick, database and distributed electronic signature (Veu). Handling the intuitive GuI facilitates system change and its quick utilization. Support one-stop shop: We are your partner for planning, realization and support. Database Connection optional use of existing database systems (ms sql server, oracle, mysql). Data Security master data are encrypted and stored in the database that is protected against unauthorized access. requests can also be transferred from feeder systems with encryption.

9 9 Data Transfer User-friendly data transfer from your old system is ensured with EBsec, you can still access historical statement information and user-specific templates for payment entry upon migration. Dynamic Request/Directory Monitoring EBsec monitors directories and automatically recognizes payment processes and prepares the necessary transfer to banks. Optionally, the authorized signatories can be notified via that they have to provide signatures. Increase Efficiency Saving operational costs due to integration into the existing infrastructure and its use. Integration into IT System Landscape Use of existing databases, interface to messaging systems and a universal interface for the connection to company applications. Investment Security EBsec is continuously adjusted to changing legal and regulatory requirements. The maintenance contract keeps your application up-to-date and ensures investment security. Continuous System Monitoring Monitoring function that notifies defined recipients in case of problems. Reporting Extensive evaluation and reporting options for all data provide an easy overview. You can adjust the evaluations to specifically meet your needs or use ad-hoc reporting for individual evaluations at short notice. Scalable and Failsafe Communication Communication runs as a Windows service and can be used parallel on multiple computers, which reduces the risk of failure. Assignment of Access Rights and Multi-Client Capability You can support sensitive transactions such as wage and salary payments down to the individual data record in a secure manner via the dedicated assignment of access authorizations with user roles and groups. Multi-client capabilities are ensured on account and ordering party level, too. This ensures a full audit trail. Further Processing Automated, event-controlled execution of further processes (e.g., transfer of received bank statement information for automatic account assignment). Use of Standard Technologies Use of standard technologies allows simple scalability and use of available IT know-how.

10 10 Your Partner for Innovation: cogon The cogon GmbH is one of the leading software providers of financial solutions. With a clear focus on the optimization and professionalization of the entire financial process chain we have been creating tangible added values for our customers for more than 10 years. A holistic approach is central to our products and services from the development of innovative software solutions to banking and technical consultancy. Renowned customers from all industry sectors benefit from our comprehensive IT services that are based on the extensive know-how of our development, consultancy and project teams. The success and the innovative strength of cogon are based on the expertise of our employees which positively influences the consistent further development of our solutions a guarantee for best practices and highest quality. As we develop the solutions ourselves, customers can rely on our know-how for an optimal project implementation, a professional support service and consultancy throughout the entire project. Flexibility due to a modular and extendable service offer, fast and seamless integration in existing system landscapes, pioneering technologies this is what makes our solutions stand out in the market. With this we have not only convinced our customers, but also independent expert committees. Several awards confirm the innovative quality of our solutions. Our products are always developed on the basis of up-to-date standard technologies so that our customers benefit from numerous advantages. You obtain highly efficient tools that are easy to use and put into operation quickly. Moreover, maintainability and scalability are positively influenced. cogon GmbH Oldesloer Straße Hamburg Germany Tel: +49 (0)40 / Fax: +49 (0)40 / info@cogon.com Copyright 05/2014 cogon GmbH. All rights reserved. SAP is a registered trademark of SAP SE.

11 11 HANSE ORGA group A holistic Approach for Your Financial Processes Since 2014, Hanse Orga has united the three entities Hanse Orga AG, cogon GmbH and SymQ GmbH under one umbrella: the Hanse Orga Group. Already today, more than 1,000 customers benefit from our leading and specialized solutions and services. As Hanse Orga Group we are a one-stop shop for your financial supply chain management. We offer specialized SAP add-ons in form of the Hanse Orga FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent SAP treasury consultancy by SymQ. With our integrated approach of modular software solutions and specialized SAP consultancy we are able to create added value for our customers. Since 1984 we have been developing modern financial solutions always having our finger on the pulse of the time. With a dedicated focus on the end-user experience, our technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this is a proven recipe for best practices and sustainable quality. The integrated and SAP - certified solutions of the Hanse Orga AG offer companies a very useful add-on to their existing SAP landscapes. They help significantly enhance efficiency in the areas of account reconciliation, cash management, liquidity planning, treasury management, payment factory and electronic bank account management. The particular focus of cogon GmbH is on innovative and ERP-independent financial solutions for payments, cash application as well as cash, liquidity and treasury management. Flexibility, an extendable service offer and the easy integration into existing systems mark out our solutions. From global player to mediumsized companies companies can significantly benefit from the competent SAP consultancy of SymQ for the areas of finance and treasury. The consultancy approach ranges from strategy development and solution design via the implementation to the continuous process optimization in SAP.

12 12 cogon GmbH Oldesloer Straße Hamburg Germany Tel: +49 (0)40 / Fax: +49 (0)40 / info@cogon.com