New generation of Operational Lease Management

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1 LeaseProXL New generation of Operational Lease Management Gain a major competitive advantage If you want to drive and inspire your organization, then create a proactive atmosphere by dealing with challenges and problems as they arise. Utilize LeaseProXL s integrated approach to Operational Lease Management. 23/06/2009 Drivers LeaseProXL is a tailor made management tool enabling maximum creativity in your financial and operational approach. It is the ultimate solution of choice for managing your entire leasing business, providing constant cost control and vehicle tracking, from initial vehicle purchase until the vehicle is sold. LeaseProXL s revolutionary approach Features Core business control on your dashboard Departmental focus Simple to use Quick Access to every feature Real Time Variance Management Open Architecture capabilities Web-enabled, browser-based technology Benefits Real time approach Dedicated departmental dashboards Intuitive, user-friendly approach One screen, with drill down functionality Prioritize your actions Easy integration with external applications Adopt the technology of the future

2 Management Dashboard Effective management focus with finger on the pulse Analysis and real-time display of critical information allows management to focus on current performance and take tactical business decisions based on actual data. Immediate response to business demands Business analysis of projected income, projected utilization and fleet analysis enables management to be proactive in planning and helps in implementing business strategy. July Revenue July Sales Fleet Analysis Temporary Temporary On Replacement Ready Total Sales Dashboard Monitor your sales force activities By Company By Salesperson By Customers Analyze your Lease Sales activities On Line view of Lease Quotations Issued, Pending, In Process, Rejected and Expired. Monitor your Success Ratio in real time. Action items On Line analysis of Leasing Quotations in various approval stages. Fleet Status On Line view of your Lease Fleet Status enables vehicle tracking and control.

3 LeaseProXL Workflow & Approval Cycles Streamlined and secure automated business processes Automated process flow ensuring adherence to sequencing Critical path management methodology Customizable alerts incorporating warning and error messages Complete control of approval cycles and authorization processes Elimination of data duplication or re-entry Quotations Flexible Leasing Quotation Creation of quotations Flexible selection, calculation and display of Leasing Elements: Vehicle Elements Accessories Service Elements Interest and Markup calculation Multi-currency support Automated Approval Process Quotation status monitoring (New, Internal Approval, Sent to customer, Customer Approved, Credit Approval, Purchase order prepared, Delivery in Progress, Delivered, Rejected, Cancelled) Online customer activity control Detailed print of quotation including optional vehicle and service elements

4 Lease Agreements Efficient and Effective front desk processing Creation of agreement based on quotation Online customer statistics and agreement history Receipt generated on receiving deposit, security or payment Agreements can be opened in one branch and closed in another System generated and user-assigned agreement numbers Real-time vehicle availability Vehicle exchange during Lease Agreement duration Ability to open agreement for vehicle assigned to other branches Lease Invoicing Flexible Invoicing Options LeaseProXL does not dictate how you run your business- you make your own decisions. Flexible invoicing options: Centralized invoices to some corporate customers Combined Invoices or Separate invoices to other customers Additional expenses can be included in the monthly charges, or can be invoiced separately such as: Fuel, Damages Traffic violations LeaseProXL also supports flexible methods of payment and pre-billing statements.

5 LeaseProXL Accounts Receivable Full control and management of Outstanding Receivables Aging analysis Account statements Cash allocation Collection activities Cashier Module Complete branch financial management Petty cash management module Fuel purchase support Separate daily transaction reports for each branch Process cash receipts, deposits and transfers to head office Service Call Center Provide service when it really matters Record all breakdowns and incidents Assign internal/external resources to the service call Record time estimations Follow up calls/actions based on Status

6 Fleet Control Manage your assets LeaseProXL provides complete fleet automation and control. Our objective is to minimize your vehicle out-of -service time and thereby lowering your fleet costs considerably. LeaseProXL achieves this goal by: Analysis of fleet utilization Incident triggering of work orders Automated authorization process Scheduling and tracking of vehicle maintenance Reserving garage space to minimize vehicle out-of-service time Optimizing vehicle distribution Fleet Control & Planning Exercise Control over your Fleet LeaseProXL provides complete fleet automation and control. Our objective is to minimize your vehicle outof -service time and thereby lowering your fleet costs considerably. LeaseProXL ensures you achieve this goal. Analysis of fleet utilization: historical; current; projected Incident triggering of work orders Automated authorization process Online access to historical maintenance information Reserving garage space thus minimizing out of service time Optimize vehicle distribution Current vehicle status Identify non-revenue movements Identify traffic violations Fuel purchase support Schedule vehicle sale process Insurance renewal Registration and license renewal Vehicle availability and status e.g., out of service, in garage, due for service Support vehicle transfers between branches via non-revenue transfers (NRTs) Idle fleet identification Ability to enter vehicle damages and accidents online for each vehicle Support temporary and permanent vehicle replacement Fleet Purchase & Sale Control your Vehicle movements and activities Manage fleet life cycle from purchase to sale of the vehicle. Trigger appropriate procedure for each phase of the vehicle's life cycle. Fleet purchase Fleet sale Order new vehicles Track and control vehicle due for sale Purchase order control and follow-up Multiple Sale Cycle stages Reconciliation & audit (i.e., invoices versus purchase orders) Calculation of sales profitability Add vehicle to fleet process Sales reporting Registration and license process Sales invoices

7 LeaseProXL Lease Delivery and Pick Up Plan your Delivery and Pickup Record your Delivery or Pick Up in advance Pre allocate Chauffeur and Vehicle for Lease Exchanges Plan and Monitor your Delivery and Pick Up Monitor your Delivery and Pick Up status through Dashboards Increase your efficiency of Chauffeur s by cutting down idle time

8 LeaseProXL Data Mining, Analysis & Reporting Capitalize on your own data LeaseProXL includes an imbedded interactive report writer which allows the end user to build reports, to access and analyze data quickly, to make critical business decisions in real-time without any support from the IT department for report creation. The report writer is an elegant, easy-to-use, XML based reporting solution to query, view and manipulate data from all RDBMS. It gives users the flexibility to query, sort, filter, format and print reports with unparalleled ease. Multiple export formats Publish reports to a variety of familiar formats, including XML, PDF, HTML, Excel, RTF, Word, Text, CSV. Manipulate data easily Convenient drag-and-drop functionality enables end-users to manipulate data and create a range of static and real-time reports. Create powerful charts and graphs Powerful charting and graphing features give you the flexibility to display information easily in a variety of graphic formats. Charts created from grouped tables can be used as powerful tools for graphical analysis of information. LeaseProXL Benefits Sales driven solution to increase your sales capabilities Improved management decisions based on actual data Optimizes fleet utilization Minimizes fleet costs Full Critical Path Control to protect company s commitments and revenues Improved Return On Investment

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