5.6.0 RELEASE NOTES 9/29/2014

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1 5.6.0 RELEASE NOTES SmartLinx is pleased to announce the availability of SmartLinx Version update on Thursday, October 7, This is a suite-wide update with new product offerings, enhancements, and bug fixes for to include ACA Director, Accruals, Business Analytics, Directory, ESS, HRMS, Attest, Payroll, SO, and TA. The changes included in this release are covered under the Release Notes attached to this notice. There is no scheduled downtime with this release. 9/29/ SmartLinx Solutions, LLC.

2 Table of Contents Release Instructions... 2 Release Notes... 2 New Products added to WorkLinx Suite... 2 ACA Director... 2 WorkLinx Mobile... 2 Major Enhancements Added... 2 Corporate Dashboards... 2 Updated Branding... 2 Retroactive Pay Adjustments... 2 All Applications... 2 Rebranding... 2 ACA Director... 4 Business Analytics... 7 ESS... 8 HRMS... 9 TA SO WorkLinx Mobile Support Release Instructions Page 1 of 13

3 Release Instructions For users using Internet Explorer and earlier that are having issues experiencing the new enhancements please follow the instructions located here. Release Notes Release will contain external and internal enhancements, as Payroll 5.0 will only release externally with Release New Products added to WorkLinx Suite ACA Director Affordable Care Act legislation changes from the government inspired product offering. WorkLinx Mobile Industry leading mobile ESS features and functionally available as client add-on. Major Enhancements Added Corporate Dashboards See business critical data at the highest level while being able to navigate down to the unit level all from one central point. Updated Branding Updates to the branding within Version 5 and ESS to better align with corporate branding. Retroactive Pay Adjustments Payroll clients will be able to make adjustments to past pay periods. All Applications OT# New ACA Employee Type field. ACA PT/FT field selection now available. (with the purchase of ACA Director) Rebranding OT# 1405, 1377, Updated colors, icons, and various screens to better align with our corporate image. (Figure 1 - Figure 3) Page 2 of 13

4 New product names: CPCS is now Business Analytics InService is now Attest New product suite name WorkLinx New look and feel for the login screen: Figure 1: Login Screen New look and feel for the landing page: Figure 2: Landing Page Page 3 of 13

5 New icons throughout the products. Please note that the positioning and the meaning/action behind the icons has not changed. If you hover over them, the tooltip text will tell you what they do. Figure 3: New Icons ACA Director Easy, at-a-glance Affordable Care Act compliance and monitoring. Track compliance on a daily basis with an easy to understand Dashboard and tracking based on customizable rules. OT# 1423 Added link on home screen to access the ACA Director application for users that purchased the product. The overall product lets you configure, setup, monitor, and report on ACA related data. (Figure 4) Figure 4: ACA Director Page 4 of 13

6 OT# 1319 Added a new ACA Director dashboard that has key ACA statistics all in one place. (Figure 5) [ACA Director>Dashboard] Analytics included: o Part time employees working over 30/130 limit (Callout 1 in Figure 5) o o o o o o % of ACA full time employees covered by healthcare plans (Callout 2 in Figure 5) A new feature to track the distribution of hourly vs. salaried employees. (Callout 3 in Figure 5) Display how many potential penalties the employer could owe (Callout 4 in Figure 5) Display how many employees might be eligible for tax credits. (Callout 5 in Figure 5) Display a count of how many employees don t find the benefits affordable, which means the plan cost was above 9.5% of household income for the employee. (Callout 6 in Figure 5). Display how many employees are correctly being evaluated and will become eligible for benefits within a specified unit of time. (Callout 7 in Figure 5) Figure 5: ACA Dashboard Page 5 of 13

7 OT# 1325 Added a new field for ACA Employee Type which displays values for Part-Time PT or Full-Time FT. This field calculates hours of service for all employees as classified by the employer. [ACA>View>ACA Detail Breakdown] OT# 1327 Added a feature to track employees that decline benefit coverage. [HRMS>Employee>ACA Additional Tab] OT# 1326 Added a feature to keep track of affordability of the health plan itself by measuring whether the employee portion of the plan cost is 60% or above. [HRMS>Benefits] Figure 6: Affordability of Benefit Plan Page 6 of 13

8 Business Analytics OT# 1429 Corporate dashboard. See a high level organizational view to monitor critical data and easily access the organization down to the building level (Figure 7). [Business Analytics>View>Business Analytics Dashboard (with Corporate org level selected)] Figure 7: Corporate Dashboard Page 7 of 13

9 OT# Added a dashboard to display the statistics for each region (Figure 8). [Business Analytics>View>Business Analytics Dashboard (with region org level selected)] Figure 8: Regional Dashboard ESS OT# Updated branding of ESS. (Figure 9) Page 8 of 13

10 Figure 9: ESS Branding Updated HRMS OT# 1376 Added an alert feature to monitor employee lunch punch out with configurable thresholds. (Figure 10) [HRMS>Alerts and Reminders] Figure 10: New Lunch not taken Alert Page 9 of 13

11 TA OT# 1360 Added pay exception for Retroactive Pay Adjustments. [TA>Time Card>Date>Add Exception] OT# 1376 Added an alert feature to monitor employee lunch punch outs. The alert displays the name of the employee, when they punched in and how much time has elapsed since they punched in. The alert is client configurable and both system (alerts and reminders) and based. The amount of time that has lapsed since the employee punched in and didn t punch out for lunch is configurable. [HRMS>Alerts and Reminders>Add Reminder Definition] SO OT# 967 Added the ability to track Part-Time PT employees that are approaching 30 hours of service per week for the Affordable Care Act. [SO > Master Schedule>Replace Shift] OT# Added new fields to help identify and track ACA data at employee level. [SO>Employee View>Employee Information Screen] WorkLinx Mobile OT# 647 WorkLinx Mobile is now available for ios/android operating systems. Please contact your account representative to request a demo. Training materials and documentation will be available. (Figure 11) Figure 11: WorkLinx Mobile Page 10 of 13

12 Support As always, if you are experiencing any issues, please contact our Support Team by using any of the following. Telephone SmartLinx Technical Support is available by calling (Monday Friday, 8:00 a.m. 8:00 p.m. EST) For urgent system issues, our expertly trained personnel are standing by during all hours of the day and night. Online Helpdesk The SmartLinx Quality Management System is available for customer access at all times. Providing clients the ability to input issues of ask questions, as well as granting them access to an extensive knowledge base ( A prompt and timely response will be provided. Contact all members of our support team at your convenience by sending an (support@smartlinxsolutions.com). A prompt and timely response will be provided. Page 11 of 13

13 Release Instructions In order to be able to experience all of the new functionality that has been added to your environment, you may need to clear your browser cache. Please follow the instructions listed below to clear your browser cache and then re-start your browser. It may not be necessary for you to do this if you have automatically downloaded the latest version. You can quickly check this by looking at the version number at the bottom left corner of your login screen (Figure 1). If it is 5.6.0, then you do not need to follow these next steps. If you do need to clear your cache, in Internet Explorer 9 and 10, go to FileInternet Options, then click on Settings under Browser History (Figure 2). Figure 2: Internet Options Page 12 of 13

14 You should now see the following window (Figure 3). Figure 3: Website Data Settings Click on View Files, you will see another window with all the temporary files. You can select all the files in this folder and click on Delete on your keyboard to delete all the files. Close all the Internet Explorer windows that were open by clicking the OK button. Now close all the instances of Internet Explorer you have open on your computer. Restart Internet Explorer and go to your SmartLinx URL. The updated version of the application should now load. Optional Step: To ensure you always get the latest release moving forward, set the radio button option to Every time I visit the webpage on the Website Data Settings screen (Figure 3). The application will take longer to load initially, as it will need to store all new files into the cache. If you performed the optional step, the application will typically take longer to load. Page 13 of 13