PETERBOROUGH UTILITIES INC.

Transcription

1 2245 Keene Road, PO Box 4125, Station Main Peterborough ON K9J 6Z5 August 13, 2014 PROJECT SCOPE SUMMARY Peterborough Utilities Inc. (PUI) will be constructing one (1) rooftop and twelve (12) ground mount photovoltaic PV solar projects over the next eighteen (18) to thirty six (36) months. To execute these projects, PUI s intent is to select one (1) to two (2) prequalified Design Builder(s). The Design Builder(s) selected shall have an opportunity to competitively bid on design, supply, install, and commission a fully operational utility interactive PV solar system for each project. Rooftop Solar Project Background: Project 1: Kinsmen Civic Centre is a 438 KW AC project located on the roof of 1 Kinsmen Way, Peterborough, Ontario. The GPS coordinates of the site are , The PV system will cover the east and west facing slopes of the two (2) roof areas above the two (2) ice pads. The system will fasten to a standing seam metal roof and connect to a Peterborough Utilities Inc. 44kV distribution line. Ground Mount Solar Projects Background*: Project 2: Project 3: Project 4: Project 5: Forcier is a 500 kw AC ground mount PV solar project located at Highway 28 South, Faraday, Ontario. The GPS coordinates of the site are , Antonia West is a 500 kw AC ground mount PV solar project located at 2994 Lower Faraday Road, Coe Hill, Ontario. The GPS coordinates of the site are , Obrien is a 500 kw AC ground mount PV solar project located at 109 O Brien Road, Wollaston, Ontario. The GPS coordinates of the site are , Parish is a 500 kw AC ground mount PV solar project located at 1013 Odessa Trail, Haliburton, Ontario K0M 1S0. The GPS coordinates of the site are ,

2 Prequalification Request # Project 6: Project 7: Project 8: Project 9: Project 10: Project 11: Project 12: Project 13: *NOTE: Paquette is a 500 kw AC ground mount PV solar project located at 320 Albert Road, Coe Hill, Ontario K0L 1P0. The GPS coordinates of the site are , Painter is a 500 kw AC ground mount solar PV project located at 2707 Lower Faraday Road, Faraday, Ontario. The GPS coordinates of the site are , Emma Cardiff 2 is a 500 kw AC ground mount PV solar project located at Hwy 28, Bancroft, Ontario. The GPS coordinates of the site are , McCrea is a 500 kw AC ground mount PV solar project located at Highway 118, Tory Hill, Ontario. The GPS coordinates of the site are , Lee 5 is a 500 kw AC ground mount PV solar project located at 1208 Essonville Line, Tory Hill, Ontario. The GPS coordinates of the site are , Lee 3 is a 500 kw AC ground mount PV solar project located at 1561 Essonville Line, Tory Hill, Ontario. The GPS coordinates of the site are , Donovan is a 500 kw AC ground mount PV solar project located at High 28, Faraday, Ontario. The GPS coordinates of the site are , Lee 1 is a 500 kw AC ground mount PV solar project located at 1560 Essonville Line, Tory Hill, Ontario. The GPS coordinates of the site are , All ground mount solar projects will have a connection to a Hydro One 44kV distribution line. PRE-QUALIFICATION PROCESS Peterborough Utilities Inc. intends to pre-qualify Proponents based on pre-determined evaluation criteria. Only Proponents that have been successfully pre-qualified will be contacted to participate in the Request for Proposal process. Proponents not selected to move on to the Request for Proposal phase will be notified in writing. CLOSING DATE FOR PRE-QUALIFICATION SUBMISSIONS By 2:00:00 p.m. on Friday, August 22, 2014

3 Prequalification Request # INSTRUCTIONS TO PROPONENTS (1) Interested Proponents must register with Peterborough Utilities Services Inc. by ing Trina O Brien (tobrien@peterboroughutilities.ca) and providing the following information: Name of Company Mailing Address Contact Name Phone Number Fax Number Address (2) Upon registration, a pre-qualification package can either be ed, upon request, or a hard copy can be picked up at the following address: 1867 Ashburnham Drive, Peterborough ON K9L 1P8

4 Prequalification Request # TABLE OF CONTENTS Description Page PRE-QUALIFICATION PROCESS - SOLAR PV SYSTEM DESIGN BUILD... 1 SECTION 1 Company Information... 2 SECTION 2 Organization Details... 3 SECTION 3 Financial Information... 4 SECTION 4 Quality Program... 5 SECTION 5A Equipment Roof Top PV Solar... 6 SECTION 5B Equipment Ground Mount PV Solar... 7 SECTION 6A Similar Project Experence Roof Top PV Solar... 8 SECTION 6B Similar Project Experience Ground Mount PV Solar... 9 SECTION 7 Safety SECTION 8 Evaluation SECTION 9 Authorization... 19

5 1 Prequalification Request # PRE-QUALIFICATION PROCESS - SOLAR PV SYSTEM DESIGN BUILD Thank you for your interest in the pre-qualification process for our Solar PV System Design Build. An important phase in the process is for PUI to gain a better understanding of your business as it applies to the Solar PV System Design Build. In an effort to achieve this, we request that you please complete the following pre-qualification documents and submit all applicable documents requested. The intent of this pre-qualification document is to gather relative and current information that will allow PUI to effectively assess your Company s suitability in providing goods and / or services to PUI. The evaluation process is based on a pre-determined set of criteria that will allow for an unbiased determination of your Company s suitability to meet minimum requirements for the Solar PV System Design Build. Please mail your completed submission to: Peterborough Utilities Services Inc. Attn: Jim Ayrheart, Purchasing and Materials Management Manager PO Box 4125 Stn Main Peterborough ON K9J 6Z5 NOTE: All MANDATORY questions and / or sections (identified with an *(asterisk)) must be completed and details provided when requested. Incomplete responses may result in your submission being deemed unacceptable. Please mark any section or question that is not applicable to your business, as N/A. PUI reserves the right to request additional supporting documentation from any Proponent without obligation to any other Proponent.

6 2 Prequalification Request # SECTION 1 Company Information * COMPANY LEGAL NAME * DIVISION OR SUBSIDIARY (if applicable) * COMPANY ADDRESS Street City Province Postal Code Country * TELEPHONE * FAX ADDRESS COMPANY WEBSITE * COMPANY CONTACT Title / Position Telephone Fax * BUSINESS STRUCTURE Corporation Sole Proprietorship Joint Venture Partnership * SENIOR EXECUTIVE President CEO Owner * HST #

7 3 Prequalification Request # SECTION 2 Organization Details * NUMBER OF YEARS UNDER PRESENT NAME * APPROXIMATE # OF EMPLOYEES * LIST FORMER NAMES OF ORGANIZATION SIZE OF FACILITY(IES) * NUMBER OF BRANCHES AND THEIR LOCATIONS *PLEASE DEFINE GEOGRAPHICAL AREAS YOUR ORGANIZATION WORKS IN * IS YOUR WORK FORCE UNIONIZED? * DATE COLLECTIVE AGREEMENT EXPIRES DO ANY OF YOUR CURRENT EMPLOYEES WORK SHIFT? If so, please specify type (ie. 12 hours, 10 hours, 8 hours, etc.) * NAME AND TITLE OF INDIVIDUAL TO MANAGE & ADMINISTER THIS PROPOSED AGREEMENT Please provide resume and / or details pertaining to individual s experience and suitability SKILLED TECHNICAL PERSONNEL CURRENTLY EMPLOYED BY YOUR ORGANIZATION Number of Personnel Specific Discipline Title

8 4 Prequalification Request # SECTION 3 Financial Information * BANK INFORMATION Name Branch Address Contact Person * WHAT IS YOUR COMPANY S ANNUAL TARGET REVENUE? < $100K $100K-$500K $500K-$1M $1M-$5M $5M-$10M > $10M WILL YOU SUPPLY YOUR LATEST BALANCE SHEET? UNDER YOUR CURRENT STRUCTURE, PLEASE PROVIDE AN ESTIMATE OF YOUR CURRENT OPERATING CAPACITY At Full Capacity 80%-90% 70% - 80% Less than 70% * HAS YOUR ORGANIZATION BEEN INVOLVED IN ANY LAWSUITS OR REQUESTED CONTRACT ARBITRATION WITHIN THE LAST (5) YEARS? * HAS YOUR ORGANIZATION FILED FOR BANKRUPTCY OR BANKRUPTCY PROTECTION WITHIN THE LAST (5) YEARS? * DOES YOUR COMPANY UTILIZE SUBCONTRACTORS? * IF SO, PLEASE PROVIDE SUBCONTRACTOR NAMES

9 5 Prequalification Request # SECTION 4 Quality Program * DOES YOUR ORGANIZATION HAVE A QUALITY PROGRAM OR QUALITY MANAGEMENT SYSTEM? * IS THE QUALITY PROGRAM REGISTERED? IF SO, PLEASE PROVIDE CERTIFICATION DOCUMENT. * DOES YOUR ORGANIZATION HAVE A QUALITY POLICY? * DOES YOUR ORGANIZATION HAVE A FULL-TIME EMPLOYEE COMMITTED TO MANAGEMENT OF THE QUALITY PROGRAM? (IE. QUALITY CONTROL MANAGER) * DOES YOUR ORGANIZATION HAVE A PROCEDURES MANUAL OR WRITTEN PROCEDURES FOR SPECIFIC OPERATIONS? * DOES YOUR ORGANIZATION HAVE A CONTINUOUS IMPROVEMENT PROCESS? * DOES YOUR ORGANIZATION HAVE A LESSONS LEARNED PROCESS? * DOES YOUR ORGANIZATION PRE-QUALIFY SUPPLIERS? * DOES YOUR ORGANIZATION TRACK ANY METRICS? IF SO, PLEASE PROVIDE EXAMPLE WITH SUBMISSION. * DOES YOUR COMPANY HAVE A CALIBRATION PROGRAM FOR ITS MEASURING EQUIPMENT? * DOES YOUR ORGANIZATION PRACTICE INTERNAL AUDITS OF THE QUALITY PROGRAM? IF SO, PLEASE PROVIDE THE FREQUENCY OF THE AUDITS.

10 6 Prequalification Request # SECTION 5A Equipment Roof Top PV Solar *PLEASE PROVIDE TYPICAL MANUFACTURERS DETAILS. AT THIS TIME WE DO NOT EXPECT YOU TO SUPPLY EXACT MODELS, SIZE AND TYPES; WE ARE MORE INTERESTED IN THE MANUFACTURERS THAT YOU REPRESENT AND THE TYPES, MODELS AND POTENTIAL CONFIGURATIONS THAT ARE CURRENTLY AVAILABLE. SOLAR PV PANEL MANUFACTURER MODEL # TYPE / STYLE SIZE INVERTER MANUFACTURER MODEL # TYPE / STYLE SIZE RACKING SYSTEM MANUFACTURER MODEL # TYPE / STYLE SIZE MONTORING AND FAULT PROTECTION MANUFACTURER MODEL # TYPE / STYLE SIZE *WHEN PROVIDING INFORMATION BE SPECIFIC OF WHAT BRANDS OF EQUIPMENT YOUR COMPANY SOURCES AND RANK THE EQUIPMENT ACCORDING TO YOUR PREFERRED SOURCE. PLEASE FEEL FREE TO PROVIDE ADDITIONAL INFORMATION OR BROCHURES ON PREVIOUS PROJECTS.

11 7 Prequalification Request # SECTION 5B Equipment Ground Mount PV Solar *PLEASE PROVIDE TYPICAL MANUFACTURERS DETAILS. AT THIS TIME WE DO NOT EXPECT YOU TO SUPPLY EXACT MODELS, SIZE AND TYPES; WE ARE MORE INTERESTED IN THE MANUFACTURERS THAT YOU REPRESENT AND THE TYPES, MODELS AND POTENTIAL CONFIGURATIONS THAT ARE CURRENTLY AVAILABLE. SOLAR PV PANEL MANUFACTURER MODEL # TYPE / STYLE SIZE INVERTER MANUFACTURER MODEL # TYPE / STYLE SIZE RACKING SYSTEM MANUFACTURER MODEL # TYPE / STYLE SIZE MONTORING AND FAULT PROTECTION MANUFACTURER MODEL # TYPE / STYLE SIZE *WHEN PROVIDING INFORMATION BE SPECIFIC OF WHAT BRANDS OF EQUIPMENT YOUR COMPANY SOURCES AND RANK THE EQUIPMENT ACCORDING TO YOUR PREFERRED SOURCE. PLEASE FEEL FREE TO PROVIDE ADDITIONAL INFORMATION OR BROCHURES ON PREVIOUS PROJECTS.

12 8 Prequalification Request # SECTION 6A NOTE ENTIRE SECTION IS MANDATORY Similar Project Experience Roof Top PV Solar *PLEASE PROVIDE DETAILS SPECIFIC TO YOUR ORGANIZATIONS EXPERIENCE IN TH E DESIGN BUILD OF SLOPED STANDING SEAM METAL ROOFTOP PV SOLAR PROJECTS OVER THE LAST (5) YEARS. FEEL FREE TO INCLUDE ADDITIONAL INFORMATON/BROCHURES ON PREVIOUS PROJECTS. EXAMPLE NO. 1 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE * PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E: EXAMPLE NO. 2 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE * PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E: EXAMPLE NO. 3 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE * PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E:

13 9 Prequalification Request # SECTION 6B NOTE ENTIRE SECTION IS MANDATORY Similar Project Experience Ground Mount PV Solar *PLEASE PROVIDE DETAILS SPECIFIC TO YOUR ORGANIZATIONS EXPERIENCE IN TH E DESIGN BUILD OF 100 KW OR GREATER GROUND MOUNT PV SOLAR PROJECTS OVER THE LAST (5) YEARS. FEEL FREE TO INCLUDE ADDITIONAL INFORMATON/BROCHURES ON PREVIOUS PROJECTS. EXAMPLE NO. 1 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE * PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E: EXAMPLE NO. 2 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE * PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E: EXAMPLE NO. 3 * PROJECT TYPE * PROJECT LOCATION * PROJECT MANAGER * PROJECT SIZE *PROJECT COST * % OF WORK SUB-CONTRACTED * TOTAL CAPACITY IN KW AC INSTALLED * DESCRIBE THE SCOPE OF WORK (ie. engineering, procurement, construction and commissioning) * REFERENCE FOR THIS PROJECT * CONTACT INFORMATION (phone, fax, ) P: F: E:

14 10 Prequalification Request # SECTION 7 NOTE ENTIRE SECTION IS MANDATORY Safety Please complete the attached Safety Qualification Document and ensure that all applicable requested documents are included in your submission.

15 11 Prequalification Request # CONTRACTOR SAFETY QUALIFICATION Peterborough Utilities Group (PUG) wishes to emphasize to all subcontractors the importance of maintaining Health & Safety work practices while working in conjunction with us. All work is to conform to the Occupational Health & Safety Act & Regulations and any other applicable legislation or regulations. In order to achieve this goal, all contractors must complete the Contractor Safety Qualification in its entirety. Contractors will be evaluated on the information requested in this questionnaire and supporting safety documents submitted. Contractor Firm Legal Name: Address: Phone No: ( ) Fax No: ( ) Type of Work: Nature of Business: Corporate Officer Responsible for Safety: Number of Employees: 1) SAFETY DOCUMENT CHECKLIST Signed and Dated Company Safety Policy Attached? Yes No Copy of Written Safety Manual / Documents Attached? Yes No Proof of Insurance (As per Appendix A ) Attached? Yes No WSIB Clearance Certificate Attached? Yes No WSIB Injury Summary Report NOTE: A Workplace Injury Summary Report, otherwise known as (ewisr) can be obtained one of two ways: 1. Call WSIB at and request a copy. 2. Create an online WSIB eservices Account for ewisr and download one at Attached? Yes No Violence and Harassment Policy Attached? Yes No

16 12 Prequalification Request # ) SAFETY PROGRAM YES NO N/A Does your company have a written safety manual? (If yes, attach a copy containing the following if applicable) a) Health & Safety Policy Statement b) Violence & Harassment Policy c) WHMIS Policy / Program d) Safety Rules / Enforcement Procedures e) Fall Protection Policy / Program f) Management, Supervisor & Worker Responsibilities g) Injury Treatment Procedures Medical Aid / First Aid h) Use of Personal Protective Equipment i) Orientation Policy / Program j) Trenching / Excavation Procedures k) Electrical Safety & Lockout / Tagout l) Confined Space Entry Procedures m) Welding / Burning Permit Procedures (hot work) n) Arc Flash Procedures o) Incident Reporting and Investigation Procedures p) Diving Operations q) Hazard Assessment r) Daily Tailboard / Safety Meetings Other: Other: 3) SAFETY PROFESSIONALS & REPRESENTATIVES Highest ranking safety professional in your organization: Number of full or part time safety professionals employed by your company? Number of WSIB certified members employed by your company? Name: Title: Titles:

17 13 Prequalification Request # ) SAFETY ASSOCIATION MEMBER YES NO Are you a member of a recognized Safety Association? Electrical Contractors Association of Ontario (ECAO)? Infrastructure Health and Safety Association (IHSA)? Workplace Safety North (WSN)? Workplace Safety and Prevention Services (WSPS)? WSIB Safety Groups? Other? Please State: 5) SAFETY PERFORMANCE RECORD a) Number of Lost Time Injuries in the last (4) years: b) Number of lost workdays, due to workplace injury or accident, in the past four (4) years: c) Number of reported workplace injuries and accidents in past four (4) years: d) Number of stop work orders issued by the MOL in the past four (4) years: (If yes, provide a brief explanation including resolution for compliance.) e) Number of charges under the Occupational Health & Safety Act or Regulations in the past four (4) years: (If yes, provide a brief explanation including current status and resolution.) Attach details if applicable. Attach details if applicable. 6) SAFETY MEETING YES NO FREQUENCY Do you have a JHSC Committee? N/A Do you hold regular Joint Health & Safety Committee Meetings? What is the meeting frequency? Do you conduct daily tailboard / safety talk / meetings? N/A Do you conduct weekly safety talks / meetings? N/A Do you conduct monthly safety talks / meetings? N/A Do you conduct quarterly safety talks / meetings? N/A

18 14 Prequalification Request # ) JOB SITE SAFETY INSPECTIONS YES NO FREQUENCY Do you conduct job site safety inspections? Who conducts these inspections? Name(s): Title(s): 8) REPORTING REQUIREMENTS Who conducts accident investigations? Name(s): Title(s): Who reviews accident and investigation reports as well as corrective actions? Name(s): Title(s): Who is accountable for safety on the job site? Name(s): Title(s): 9) TRAINING RECORDS Contractor to attach a sample of training records for (1) or (2) employees in accordance with the below-listed Work Activity Chart entitled Appendix B. This list is not to be taken as an all-inclusive of training required. The Contractor is responsible to ensure all labour is properly trained for the work being undertaken and considering the local site environment. Proponent should provide any additional training records required for this work but not listed in Appendix B. Attached? Yes No 10) ADDITIONAL INFORMATION Please feel free to attach any other programs, activities or information that you believe demonstrates or promotes your Company in performing work safely and in accordance with all Provincial Health & Safety requirements. Attached? Yes No

19 15 Prequalification Request # APPENDIX A CERTIFICATE OF INSURANCE

20 Powerline Construction Substation Construction PV System Installation Snow Removal Spill Management Waste Removal Tree Trimming Crane or Hoist Operation Over (8) Tons Electrical Civil Work Racking Construction PETERBOROUGH UTILITIES INC. 16 Prequalification Request # APPENDIX B WORK ACTIVITY CHART NOTE 1: Contractor to attach a sample of training records for (1) or (2) employees in accordance with the following Work Activity Chart. NOTE 2: In lieu of a Supervisor Competency Certificate, a signed statement on company letterhead by a Senior Official stating that supervisors are competent as defined in OHSA is acceptable. NOTE 3: This list is not to be taken as an all-inclusive of training required. The Contractor is responsible to ensure all labour is properly trained for the work being undertaken and considering the local site environment. Proponent should provide any additional training records required for this work but not listed in Appendix B - Work Activity Chart. WORK ACTIVITY RECORD OF TRAINING WHMIS Supervisor Competency Trade License Rescue Techniques Utility Arborist Arc Flash Hazard Awareness Electrical Safety Awareness Mobile Crane Op 0-8 Ton Book 7 / Work Area Protection First Aid & CPR / AED Fall Protection Transportation of Dangerous Goods

21 17 Prequalification Request # SECTION 8 Evaluation The Evaluation Process provides a fair and transparent means by which PUI will determine successful Pre-Qualification Submissions. The criteria and weighting schemes will vary based on the particular product or service being sought. An Evaluation Committee will analyze and assess submissions in accordance with weighted evaluation criteria as indicated in Section 8.01 below. Criteria will be scored based on a ranking of 1-10 (1 being the lowest score and 10 being the highest score) which will be applied to each criteria based on a consensus reached by the Committee. The weighing factor for each criterion will be applied to the score and a criteria final score will be determined. All final criteria scoring will be totaled and an overall Proponent score will be determined. Prequalification analysis and assessment will be performed by the Evaluation Committee utilizing the following means but not limited to: Evidence / Data / Information provided by Proponent in bid submission References / Past performance obtained both internally as well as externally Or by any other means as deemed necessary by PUI The Evaluation Committee may consist of: Individual(s) from the End User department Individual(s) from the Purchasing department Other Stakeholders 3rd Party Consultants Decision of PUI is final. This decision is not subject to appeal or protest.

22 18 Prequalification Request # SECTION 8 Evaluation Continued Prequalifications will be evaluated, at the sole discretion of PUI, on the following criteria: SCORING CRITERIA DETAIL WEIGHTING Experience of Key Project Personnel The Design Builder shall provide a list of key personnel for the project and include a resume showing experience in similar work. 30% Company Experience Provide details on your companies project experience in the past (5) years 30% Health & Safety Program and Performance References Company Overview Since safety on the job is of prime concern to PUSI, the Proponent is required to submit a copy of the firm s Health and Safety Policy and Safety Programs with the proposal. This shall be considered as part of the evaluation for prequalification. References shall include work performed over the last (5) years of a similar nature. The reference shall include a current contact name, company, telephone number and address. The Contractor shall provide a company overview which includes the number of years in business, financial information, quality program and organizational details. 20% 10% 10%

23 19 Prequalification Request # SECTION 9 NOTE ENTIRE SECTION IS MANDATORY Authorization By signing this form, I certify that the information provided therein is accurate, correct and true. * COMPANY NAME * MAILING ADDRESS Street City Province Postal Code Country * PHONE NUMBER * FAX NUMBER * ADDRESS * WEBSITE ADDRESS * DATE * WSIB ACCOUNT NUMBER * TYPED / PRINTED NAME & TITLE * SIGNATURE OF AUTHORIZED PERSONNEL