INSTITUTIONAL DATA USERS GROUP

Transcription

1 INSTITUTIONAL DATA USERS GROUP February 10 th 2016 February Meeting

2 IDUG Agenda Data Digest Don Szeszycki Associate Vice President, Office of the Provost Kristina Yows Application Developer, Office of the Provost Business Intelligence Shared Service Center Brenda Ulin ITS Data Architect and BISSC Lead Dawn Moore ITS BI Architect

3 Data Digest Don Szeszycki Associate Vice President, Office of the Provost Kristina Yows Application Developer, Office of the Provost

4 Data Digest Background Consultants: UI missing an IR shop Provost: UI missing a Fact Book/Data Digest Charge Create a Fact Book/Data Digest - ASAP Process First: Learn more about what others do

5 Data Digest: Process Traditional: University of Wisconsin Data Digest:

6 Data Digest: Process Storytelling: University of Michigan Almanac:

7 Data Digest: Process Interactive: Purdue University Data Digest:

8 Data Digest: Process Most expeditious option Traditional model Wisconsin Readily available data University level first

9 Data Digest: Product (Demo)

10 Data Digest: Product (Demo)

11 Data Digest: Product (Demo)

12 Data Digest: Product Peer Comparisons Resources Documentation Definitions Notes Reporting Variations

13 Data Digest: Challenges For every report At least one question about how to count Decide & document Examples: First professional student counts New student data questions Faculty counts Faculty and staff FTE (Provost vs. HR counts)

14 Data Digest: Challenges Example: Faculty Counts

15 Data Digest: Challenges Example: Faculty and staff FTE (Provost vs. HR counts)

16 Data Digest: Going Forward Next release: February 19 University data first College data to come No departmental data Evaluate and improve Communicating data efforts to campus leaders

17 BI Shared Service Center (BISSC) Brenda Ulin - ITS Data Architect and BISSC Lead Dawn Moore - ITS BI Architect Agenda Business Intelligence Shared Service Center Purpose Process People Projects Plans

18 BISSC Purpose Solutions Robust solutions Enable data driven decision making Information in the right hands Information at the right time Integrate pockets of BI Knowledge Build Skills Increase Collaboration Strengthen Relationships Build Community BISSC Collaboration Collaborate with BI Providers Collaboration to meet demands Research Trends and Technology Develop and share Best Practices Best Practices, Trends & Technology

19 BISSC Solution Architecture Data Modeling Extract, Transform, & Load (ETL) Visualization Navigation University Data Warehouse DataMart's SQL/PL SQL SSIS SSAS SSRS MS Excel SharePoint Campus Data MAUI Others

20 BISSC Solution Roles Executive Sponsors, Data Owners, Functional Members of Project Team Data Modeling Extract, Transform, & Load (ETL) Visualization Navigation DBAs BISSC Team SSIS & ETL Developers SSAS Designer BISSC Team Developers BISSC Team SharePoint Admins Developers BISSC Team

21 BISSC Collaborative Solutions Data Modeling Extract, Transform, & Load (ETL) Visualization Navigation Prepare and Publish Data Data Presentation

22 Budget Office Solution Data Modeling Extract, Transform, & Load (ETL) Visualization BISSC Team Budget Office

23 Budget Office Solution Cathy Hagen Director of Budget Development, Budget Office Tom Bendixen Senior Financial Analyst, Budget Office

24 Budget Office Solution Estimating tuition budget Student headcount isn t best method Converting headcount into Full Time Tuition Equivalency (FTTE)

25 Budget Office Solution Undergraduate FTTE 12+ fee hours = 1 FTTE <12 fee hours = prorated FTTE (6 hours = 6/12 =.5 FTTE)

26 Budget Office Solution Headcount FTTE

27 Budget Office Solution Started as Transfer, First Time Freshman, or something else? Which year of studies is the student is in? Does the student pay Resident or Non- Resident rates?

28 Budget Office Solution Ability to view by residency is also important due to the tuition rate differences Headcount = Headcount (FTTE is also very similar) Resident Headcount is greater than Resident Headcount Non-Resident Headcount is less than Non-Resident Headcount

29 Budget Office Solution

30 Budget Office Solution Any identifier associated with a set of students could be used (Veterans, Curricular College, State of Residency, Gender, Degree Objective, etc.) Able to filter down to the individual student level, to manually confirm totals.

31 Budget Office Solution What used to involve multiple static queries and error prone manual entry into a spreadsheet can now be accomplished quickly with greater flexibility and accuracy.

32 BISSC Dashboard Solutions Admissions Enrollment Management, Internal Collection, Research Space Utilization Data Modeling Extract, Transform, & Load (ETL) Visualization Navigation BISSC Team

33 ITS BISSC Dashboard Demo Role Enrollment Management Internal Collections Space Survey Executive Sponsor Brent Gage Cynthia Bartels Marty Miller Ted Welter Project Team Mike Hovland Kirk Kluver Jeff Waechter Tammy Smith Kristin Sellers Monica Kopet Eugene Buck Kirk Banks Technical Team Adam Pyatt Dan Roach Hans Hoerschelman

34 ITS BISSC Dashboard Demo

35 ITS BISSC Dashboard Demo

36 ITS BISSC Dashboard Demo

37 ITS BISSC Dashboard Demo

38 ITS BISSC Dashboard Demo

39 ITS BISSC Dashboard Demo

40 ITS BISSC Dashboard Demo

41 ITS BISSC Dashboard Demo

42 BISSC Plans Identify & Priorities Project Identification (OneIT Needs Assessment) Determination of priorities Alignment with strategic and operational goals Data governance & BI Community Enable data-driven decision making Solution development BISSC BI Community Collaboration BI Solutions Project Roadmap New solutions = New Data DW design in scope for all solutions Data Warehouse Short and Long term roadmaps Project & Technology level Shared across campus

43 BISSC Plans ITS BI Shared Service Center BI Community UI Campus BI Resources

44 BISSC Getting the right data to the right people at the right time to enable the right business decision. Contact Us: ITS-BISSCSupport

45 BISSC QUESTIONS

46 IDUG Next Session Wednesday, March 9th, 2016 UCC2520-D 8:30 10:00 For IDUG Executive Committee and Session Feedback or Ideas For IDUG Peer to Peer Discussion, Collaboration and Sharing IDUG Website Follow us on