REQUEST FOR INFORMATION
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- Britney Watkins
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1 REQUEST FOR INFORMATION BID NO: NMISA (18-19) RFI0001 DESCRIPTION: DESIGN, IMPLEMENTATION AND MAINTENANCE OF AN ERP SOLUTION FOR NMISA Closing date: 25 May 2018 at 11:00 Non-compulsory briefing session Venue: Quantum Hall CSIR Campus, NMISA Reception, Building 5, Meiring Naude Road, Brummeria Date: 11 May 2018 Time: 11h00 am NB. On the last page of this document the bidder needs to declare and indicate that they have read and understood the document in full. Faxed, ed bids will not be accepted, only hand delivered, and couriered original proposals will be accepted. 1
2 THE FOLLOWING PARTICULARS MUST BE FURNISHED. (FAILURE TO DO SO SHALL RESULT IN YOUR RFI BEING DISQUALIFIED.) BIDDING STRUCTURE Indicate the type of bidding structure by marking with an X : Individual bidder Joint venture Consortium If individual bidder, indicate the following: Name of bidder Registration number VAT registration number Contact person Telephone number Fax number address Postal address Physical address 2
3 If joint venture or consortium, indicate the following: Name of bidder Registration number VAT registration number Contact person Telephone number Fax number address Postal address Physical address 3
4 INTRODUCTION NMISA is a Type 3A Public Entity established in accordance with the Measurement Unit and Measurement Standards Act, No. 18 of 2006 (the Act). The NMISA is mandated by the Act to provide for the use of the international system of units (the SI) and other measurement units in South Africa, to maintain national measurement standards (NMS) and to determine and ensure the comparability of the NMS. More information can be obtained from 1. BACKGROUND TO THE REQUEST FOR INFORMATION (RFI) NMISA currently has most of its processes automated and require other manual processes automated. We are a scientific organization with quality at its heart. There are some ISO regulations that we need to adhere to ensuring compliance to certain regulations. From an executive perspective monitoring and reporting on strategic deliverables are key in making informed decisions regarding the Programmes and Projects that align to these deliverables. Our Metrologists calibrate instruments for many customers where revenue is then reflected in our Finance system and Customers are invoiced accordingly. We also have many enabler divisions like Information Technology, Facilities, Human Resources, SHEQ, Communications & Marketing, Finance and Supply Chain that have processes that assist in achieving the organizations deliverables. NMISA is doing a feasibility study on whether an Enterprise Resource Planning System (ERP) would be able to benefit the organization as well as assisting in integrating and automating our processes to provide for effective reporting capabilities on all areas of our Business. ERP Vendors are invited to present their ERP solution that would assist the NMISA in integrating all the functional areas of its Business. 2. RFI DOCUMENT Bid documents are available on the website ( at no cost. Bidders are advised not to ask a NMISA staff member to download the bid documentation from the website on their behalf. Serious action will be taken against the staff member and the offending supplier may be disqualified to do business with the NMISA in future. 3. VALIDITY PERIOD The proposal submitted by the supplier must be valid for a period of 90 days from the closing date for the submission of proposals. 4
5 4. ENQUIRIES All enquiries regarding this bid must be directed to the Supply Chain Management Office: address: Telephone numbers: (012) / 2671/ SUBMISSION OF PROPOSALS Proposals must be submitted in a sealed envelope clearly marked with the tender number, description and address together with a soft copy on a disk (CD) or memory stick. Submission must be deposited in the tender box situated at the reception of NMISA at the below address: National Metrology Institute of South Africa (NMISA), Building no 5: CSIR Scientia Campus, Meiring Naudé Road, Brummeria, Pretoria, Gauteng Province, South Africa. Bidders must submit their proposals at the above address on/ before the closing date (between 08:00 and 16:30). 6. PRICING NOTE: All prices must be VAT inclusive and must be quoted in South African Rand (ZAR), the quoted prices is for budget purposes only and not for award. Please provide your total indicative bid price to be used as a guideline R. (compulsory) This price will not be evaluated but will be for noting for budgetary purposes. NOTE: All prices must be VAT inclusive and must be quoted in South African Rand (ZAR). Bidders must provide a breakdown of cost of the required information. 5
6 7. NOTES TO BIDDERS This section outlines basic requirements that must be met. Failure to accept these conditions or part thereof may result in your proposal being excluded. Proposal documents should be submitted to the NMISA reception building 5 during normal working hours (08:00 to 16:30). The NMISA will not be liable to reimburse any costs incurred by the bidder during the proposal process. Evaluation of proposals will be carried out by the NMISA. The Bid Evaluation Committee will, if necessary, contact bidders to seek clarification on any aspect of the proposals. This RFI is not a solicitation and that there are no commitments with respect for future purchases or contracts. Suppliers must sign the register at the NMISA reception when the proposal is submitted. NB: Please note that to clear CSIR security to get to the NMISA s reception may take up to 30 minutes. 8. DECLARATION I, the undersigned (full name). Certify that the information provided is true and correct, and understood the above document in full SIGNATURE DATE 6
Closing date: 09 February 2018
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CITY POWER JOHANNESBURG
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
CITY POWER JOHANNESBURG
City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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City Power Johannesburg 40 Heronmere Road Reuven Johannesburg PO Box 38766 Booysens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za CITY POWER JOHANNESBURG Bidders are hereby invited
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