The I still don t believe it FAQ Here are some of the most frequently asked questions we get from prospective buyers.

Transcription

1 The I still don t believe it FAQ Here are some of the most frequently asked questions we get from prospective buyers. Q Are you giving the software away cheap now, only to fleece us later? A No. Our aim is to make sure you are always proud of the decision you make to buy Oracle. Procure-to-Pay in 30 Days includes all the software and services you need to plan and implement the finest end-to-end procurement solution available today. It is in our interest to ensure that you remain happy with our products and price structures. That way, you'll continue to buy from us. Q Why is Oracle Procure-to-Pay in 30 Days priced by PO lines? A This pricing model is fairer, based on system usage. Smaller companies don't have to pay a massive up-front licence fee, and that's what allows us to keep the total cost under 200k. Heavy users can buy additional PO lines in blocks of up to 50k lines at very attractive prices, but lighter users might find that the original 25k perpetual licence is all they need. So everyone can benefit from using the best software on the market and pays a fair price for it. Q If I give you a cheque, will you finish the job in 30 working days from today? A If you are fully prepared to start implementation today, then the answer is yes! However, most companies need to do a certain amount of pre-implementation planning and preparation, and in our experience, this usually takes between days. Q What if I want to upgrade to the full suite of Oracle financial applications? A If you do want to implement Oracle on a wider scale of course we can help you. Our sales team will be happy to make an attractive proposal for any additional modules you require. But it is worth repeating: Oracle Procure-to-Pay in 30 Days is a fully functional enterprise-ready Procure-to-Pay solution. It needs nothing else. And all for less than 200k. Q What other costs should I budget for? A The only major element we have not included in the Procure-to-Pay solution for under 200k is application hosting for the system. You may already have facilities where the solution can be hosted, in which case the incremental cost will be small. However, if you prefer to host your Procure-to-Pay solution with a 3rd party, you should talk to them about how much this might cost. Talk to your current web-hosting provider or ask us to help you. Q What about ongoing maintenance and support? A Yes, you'll need to budget for that too. But again, we are trying to be extremely competitive here and have kept the price down to less than 20k per annum. This includes all future updates and enhancements to the Procure-to-Pay solution, as well as 24 x 7 support. Q Who do I contact to find out more about Oracle Procure-to-Pay in 30 Days? A Call us on or visit /start and enter keyword P2P30 Oracle Corporation UK Limited Oracle Parkway Thames Valley Park Reading Berks RG6 1RA

2 Procure-to-Pay in 30 Days A fully specified procurement solution from Oracle. All the software. All consulting costs (and expenses). Implemented by Oracle in 30 days. All for less than 200k. What s the catch?

3 There is no catch. Really. Everyone understands the benefits of automated procurement. Less admin, greater control, tighter cash management. With less maverick buying, and better supply chain management, procurement systems can deliver a 100% ROI in a very short period of time. So why haven t more people implemented procurement solutions? 1. Direct costs have been too high, and 4. It s harder than it looks. It s not about the initial outlay has been too much for many companies. buying some e-procurement software. You also need all the financials and the process management tools to complete the Procure-to-Pay cycle. 2. Indirect costs are also high. Buying software licences is one thing. But paying consultants to install, configure and integrate the solution with your legacy applications will cost you twice as much. 5. The implementation process is too long. This ties up precious resource and manpower. A typical consultancy cost is prohibitive for most organisations. 3. Getting suppliers on board is difficult. If you want your suppliers to support your move to e-procurement, it means a significant investment for them. This can be too much for many suppliers to bear. No co-operative suppliers, no e-procurement. At Oracle, we are in the business of selling and supporting software. So we have looked at these problems and found a way to remove each of these hurdles. Now you can have the procurement solution you need, without the trouble you don t.

4 Procure-to-Pay in 30 Days Oracle Procure-to-Pay in 30 Days has been designed to minimise disruption and cost, and maximise value and ROI. We want to help companies make the move to a fully integrated, enterprise procurement system as easily as possible. Look at what is included in the price when you buy Oracle Procure-to-Pay solution: A full-blown Oracle Procure-to-Pay solution, with a licence for 25k PO lines per year. Oracle Financials to support the system. Use of our consultants to help plan, configure, and implement your Procure-to-Pay solution. All consultants expenses are covered. Software toolkits and training for 5 of your suppliers to help them get their on-line catalogues ready. Implementation in 30 days. Total cost less than 200k. No hidden costs, no extras required. As long as you are happy with this highly specified solution, then you will pay no more than 200k. Of course, we are not being completely selfless. Far from it. It is in our interest that you buy and use Oracle products. It is also in our interest that you continue to use our products long-term. That s why we can afford to make this solution so attractive. We want you as a customer, and the long-term value you bring us as a customer. It s what helps us keep our costs down. The best software, the best people You may think that for this price, you might be getting a cut down version of the software. Not so. You ll be getting the same software that s being used by many of the world s largest and most successful companies. And what about the Oracle people implementing your Procure-to-Pay solution? They are Oracle consultants who have planned, configured and installed similar solutions for BAA, Reuters and many others. They are highly skilled, highly experienced experts in their field. The total solution includes all their time and expenses they need to implement Oracle Procure-to-Pay in 30 Days for you all for less than 200k.

5 Getting your suppliers on line There s not much point buying a gleaming new Procure-to-Pay solution if you have no suppliers willing and able to support it. So we have included all the tools and training required to enable 5 suppliers of your choice to produce on-line catalogues with an unlimited number of SKUs and images. They will need to put some time and effort in to make use of the free tools we give them, but if their part list is already in an electronic format, the production of an on-line catalogue should be relatively straightforward. The Procure-to-Pay in 30 Days price also includes punch-out options to Dell, RS Components, PC World Business, Fisher Scientific and roc office furniture e-catalogues. Many suppliers are already waiting Many suppliers have chosen Oracle-ready on-line catalogues such as PC World Business and Dell. So if you want to buy from them, you won t need to use one of your 5 free catalogues. As more and more companies take up Oracle s offer, more and more suppliers will be available for you to use. Some of the supplier content that will be made available at no extra cost: Abbey Business Idem Action Corporate Express FP Tools Kleerex ARCO Dimensions Greenham Trading Sandvik Banner Business Supplies Edmundsons Electrical Dell s strategy is to help our customers reduce the cost and time to buy Dell systems and services by automating the purchase process. We are pleased to be an Oracle Partner and offer Procure-to-Pay customers the ability to link to their own customised Premier Dell.com website. Premier Dell.com websites offer our corporate customers their own custom catalogues, pricing, order tracking and reporting. Barry Wyse, B2B & Alliances Manager, Dell Europe

6 As a leading provider of Financial Resource Management (FRM) software, Bottomline Technologies Europe enables businesses to more effectively manage their critical financial transactions, cash decisions and trading partner relationships via the web. Through Procure-to-Pay, Bottomline extends its partnership with Oracle to provide direct payment functionality, either locally or as an ASP, into the UK banking system. Paul Simpson, Alliance Manager, Bottomline Technologies Europe PC World Business recognises the growing importance of e-procurement and the challenges our customers face in deploying such systems. The Oracle Procure-to-Pay solution clearly addresses these challenges catalogue management and integration to core systems. We have worked closely and successfully with Oracle to deliver a solution, which provides the customer with rapid access to multiple thousands of products from day one. Richard Harrison, ecommerce Manager, PC World Business Cataloga is pleased to support Oracle s Procure-to-Pay initiative. This unique proposition offers a cost-effective, end-to-end solution to eprocurement, built upon proven Oracle and Cataloga software and services. ecatalogues are the cornerstone of successful ebusiness. Cataloga s CatTrade solution provides a completely collaborative environment where your suppliers can work together with you to effectively create and manage the ecatalogue. Adam Jacobs, Senior VP Business Development, Cataloga Will you really complete the job in 30 days? Yes, but there are some provisos. You will need to do a certain amount of preparation yourselves. As soon as you have signed on the dotted line, we will come in and have a Pre-Implementation Day with you. We will tell you what you need to do, and agree certain milestones with you. If you complete your tasks as agreed, we will roll into action on a date agreed by us both and complete the implementation within 30 working days. For your own calculations, our current experience suggests that it takes most companies between 45 and 70 days to complete the pre-implementation phase. How quickly will I recoup my investment? Independent calculations based on the I-SAVE* method suggest a company with a turnover of 100m, purchasing an average of 25m in a year, could save 1m in its first year. Even if only a third of this saving is made in year 1, we believe most companies will achieve 100% ROI in less than 12 months, with long-term savings to be made in many areas outside the scope of this calculation (e.g. reduced support costs for legacy systems, reduced hardware expenditure). If you d like, our consulting team can help you to produce your own ROI calculations, so that you can establish whether you are making a wise investment. * You can try the I-SAVE method for yourself by downloading the tool and white paper from /start and enter keyword I-SAVE UK

7 Procure-to-Pay in 30 Days detailed specification Purchasing capabilities Actively create / manage catalogues and content Select goods and services from external catalogues (punch-out suppliers and exchanges) Select goods and services from internal catalogues Create catalogue and non catalogue Requisitions Approve, reject or forward Requisitions electronically using the client s system Automatically create account distributions appropriate for each type of commodity Receive, return and correct goods and services Actively manage Requisitions e.g. copy, cancel, withdraw etc Automatically create, approve, or print Purchase Orders from approved Requisitions Manually create, approve and Purchase Orders from approved non catalogue Requisitions Actively manage Purchase Orders e.g. close, cancel, hold Actively manage Supplier records Automatically create period end accruals for goods and services received against Purchase Orders, not yet invoiced Actively manage period end processing Select and print standard reports Payment functionality Manually enter and match Invoices to Purchase Orders and Receipts Manually enter and match Credit Notes to Invoices, Purchase Orders and Receipts Actively manage Invoices e.g. hold, cancel Automatically validate matched Invoices Automatically select and format BACS payments Automatically or print Remittance Advices Automatically transmit Invoice and Payment account distributions to the General Ledger Actively manage period end processing Select and print standard reports

8 Cash Management function Automatically reconcile payments against bank statements General Ledger functions Actively define and manage either pre-seeded or client defined Chart of Account and values Automatically validate all account code values in all subsidiary ledgers Automatically extract accounting journals for transfer to client legacy General Ledger Select and print standard reports Management information Vendor Purchase Summary Purchase Summary by Category Open Purchase Order by Buyer Open Purchase Order by Cost Centre Purchase Order Commitment by Period Invoices on hold Purchase Order Detail Purchase Order Distribution Detail Contract Status report Active / Inactive Supplier / Supplier Site Listing Requisition Status Overdue Vendor Shipments Buyers Requisition Action Required Vendor on Hold Uninvoiced Receipts Expected Receipts