MYOB Accountants Office

Transcription

1 MYOB Accountants Office Smart tax, client accounting and practice management software

2 MYOB - integrated accounting solutions for you and your clients MYOB solutions for Accountants are preferred by more than 70% of professional accounting practices in New Zealand. MYOB delivers innovative business solutions to over 70% of New Zealand s Accounting Practices offering practice management, tax, client accounting and document management. Ideal for a busy practice, MYOB Accountants Office puts you in total control by providing visibility into jobs and practice performance. The software integrates the tools you need for every aspect of your practice, from basic tax preparation to secure online communication with the Inland Revenue, financial institutions and your clients. MYOB Accountants Office: > Tax easy tax preparation, lodgment and management software > Client Accounting an effective General Ledger and reporting system > Practice Manager an easy-to-use practice management solution > MYOB Document Manager document and knowledge management designed to make the less paper office a reality. To find out more call us on or us at accountants@myob.co.nz or visit us at 2 MYOB Accountants Office MYOB Accountants Office 3

3 Streamline client accounting and improve productivity with MYOB Accountants Office Do you need a comprehensive client accounting system that is easy to use and reduces tedious or repetitive tasks? Would you like to create eyecatching graphs of your client s financial data? What about a userfriendly report writer? All this and more is possible with MYOB Accountants Office. Fast, effortless transaction entry Transactions can be imported directly from the client s bank account using MYOB BankConnect, MYOB business software or from any formatted text file. Alternatively, you can use manual transaction entry for journals or one-off transactions. Financial reporting made easy You can get started right away using standard MYOB report formats. The built-in report writer s user-friendly interface lets you customise reports. Changes can be applied globally or to individual reports. Sleek, professional-looking reports > 100 built-in compliance and management-style reports > Full-colour graphs, logos, dynamic data expressions and clientspecific details > Export reports to Microsoft Word, PDF or a spreadsheet > Select relevant notes for financial statements > Future periods option (actual and budget) so you can print current or future period reports > Balances stored for five years of data plus one future year. Comprehensive asset management MYOB Accountants Office Client Accounting also has an intuitive asset management system that makes adding, managing, selling and reporting on assets fast and effective. Create tax depreciation schedules and journal transactions based on Tax or Management depreciation schedules. You can also journal all asset purchases to a nominated account. When you re done, you can easily reconcile the GL and asset management ledgers. Tools that cater for all your needs Looking after all your client s needs is easy with MYOB Accountants Office: > Departmental ledgers let you manage and report on multiple businesses or properties for a single client > Record closing stock values for livestock and share trading > Manage trust accounts (using the Trust Ledger Module) in single or multi-ledger mode. 4 MYOB Accountants Office MYOB Accountants Office 5

4 Everything you need to make tax less taxing Would you like to dramatically improve the time taken to complete tax returns? Do you want to offer your clients speedy refunds using E-File? Is your existing system awkward and out-of-date? MYOB Accountants Office gives you everything you need to prepare, lodge and manage tax returns that always meet Inland Revenue requirements. Creating tax returns just got easier Process and manage large volumes of client tax returns within a simple interface closely resembling a paper return. This means less time learning software and more time processing tax returns. Detailed trading, non-trading or rental income schedules (including depreciation schedules) are quickly and easily created within the return. Screen prompts throughout advise you of Inland Revenue requirements and provide easy navigation to relevant schedules and worksheets. No more tedious, repetitive calculations Just enter the client s details and interactive, intuitive worksheets automatically calculate the rest, making it easy to work out rebates. A self-checking system alerts you if any income details don t match Inland Revenue calculations. Effective return management Help your clients keep on top of their tax obligations with effective return management tools that cover both current and prior year tax returns. An on-screen transaction list gives you fast access to client transactions, including payments, penalties, refunds or tax to pay. Easily print provisional or terminal tax letters or update any Use of Money Interest (UOMI) charges. A fully integrated tax system MYOB Accountants Office uses a single, integrated database so client data only needs to be entered once. This saves time and ensures your practice has data integrity. The additional Workflow Module can be configured to update automatically when certain tax work is completed. Specific tax information can be easily viewed in the Clients Module. Fast access to client information It s easy to locate your client information by opening a client s tax information directly from the My Clients list on the homepage. Alternatively use the Financial Info tab in the Clients module. You choose how you locate and open tax returns - by partner, manager, return type or even by the stage the return is at. Everything is designed to make it easier to work more efficiently with your clients and provide the best possible service. Save time importing Summary of Earnings Information Accurate, electronic Summary of Earnings information is now produced by the Inland Revenue and can be imported directly into a client s tax return. Tax agents report huge time savings and improved accuracy using this feature in the Tax Module. E-Filing: Making tax work faster MYOB Accountants Office saves you time and money by allowing you to send tax returns, correspondence and stationery requests directly to the Inland Revenue via the E-File system. This improves accuracy and productivity by transmitting data electronically: > Prepare, audit and lodge tax or GST returns with the Inland Revenue > Employers can electronically submit their monthly schedules direct to the Inland Revenue using ir-file > Automatically receive and code clients bank statements directly into the General Ledger. For more on the benefits of E-Filing visit Preparing tax reminder letters is easy MYOB Accountants Office makes this much easier and quicker with advanced features like smart reminder letters, powerful database management and simplified processing. Letters can be customised and exported to Word or PDF. 6 MYOB Accountants Office MYOB Accountants Office 7

5 Practice Management made easy When your practice is running smoothly, you are free to focus on building success for your clients and your firm. From recording your time to analysing your practice profitability, MYOB Accountants Office offers all the tools you need to maximise productivity and streamline your practice. Focusing on the most important part of your business Clients are the lifeblood of your business and MYOB Accountants Office recognises this by working the way you do. All client documents can be managed within the Accountants Office central client profile. For more direct access, drag and drop a client to your My Clients list. Update client details just once and every aspect of your practice is instantly updated. This client-centric design helps you deliver excellent service and build loyal client relationships. Record time the way you work Completing a timesheet is a common occurrence in most practices. MYOB Accountants Office lets you record time as you go and, if you chose, you can set reminders throughout the day. Set the timer to alert you to update your timesheet at regular intervals and you will not be stuck at the end of the week trying to remember. Choose how work is recorded, either in hours or units, and have up to nine different charge rates for each staff member and/or workcode, giving you a powerful and flexible charging system. Managing jobs to improve profitability In order to make the best use of your resources, know task priorities and keep your clients up to-date, it is vital to manage the practice workflow effectively. You can add the workflow module to MYOB Accountants Office which allows you to add new jobs, assign them, set a due date, budget and a range of other useful information that can easily be reported on. The My To-Do Module allows staff to view jobs assigned to them and their relative urgency. Practice managers can use it to effectively manage team workloads and identify potential resource issues. Create professional invoices in a snap With its easy-to-use billing system, MYOB Accountants Office lets you create invoices, including bulk invoicing, in seconds as soon as the work has been entered onto a timesheet. Generate reusable, customised invoices and statements using a built-in template designer for professional results every time. 8 MYOB Accountants Office MYOB Accountants Office 9

6 Practice management that makes your practice run smarter Grow your client s business and build wealth with add-on solutions Powerful analysis tools It s easier than ever to understand and manage your practice because MYOB Accountants Office delivers vital business information, straight to your desktop. Get a quick snapshot of your practice in one click. Drill-down to view specific information on lockup figures, debtors, tax status, workflow, client details, notes and more. With advanced reporting options you can get better visibility into your practice s financial performance, profitability, workflow and individual team member s productivity. Analyse which are your most profitable clients, which activities take up most of your time and how well your staff capacity is being utilised. Communicate with your clients better MYOB Accountants Office, with its single, integrated database, allows you to maximise the value of client data with a wide range of data management tools. The Marketing Module allows you to export client data in a wide range of formats for mail-merges, management meetings, promotions or marketing projects. The Microsoft Office integration allows you to choose from a wide range of data export options for endless possibilities. Data can be filtered and sorted in so many ways, giving you unprecedented control to slice and dice valuable client information. Powerful Credit Management As every accountant knows, maintaining a good cash flow is vital for the health of any business. Poor billing and debtor management is often the biggest threat to cashflow. MYOB Accountants Office allows you to keep tight control of your processes with easy management and informative reporting. Did you know MYOB offers a wide range of powerful add-ons that integrate with your existing data? This means you can offer your clients more value and provide timely business advice. Standard templates, account charts, and report masters allow you to spend more time helping your client and less time setting up. Add-on Modules > Advanced Formats includes General Ledger Graphs to create visually stunning graphs your clients can easily understand. It also includes Management Reports which save time by using pre-built management templates for advanced reporting and IFRS-capable master reports. > The Workpapers Module uses built-in functionality to create electronic workpapers that combine with the client s ledger. > The Workflow Module is an essential practice management tool that enables managers to assess and drive productivity as it gives visibility on the status of jobs. > Trust Ledger is an easy-to-use trust ledger management system with a user-friendly interface, informative reports and secure data management > Use MYOB BankConnect to download client transactions from a range of financial institutions directly into MYOB Accountants Office. MYOB BankConnect makes submitting data faster, easier and simpler than ever before so you can provide your clients with a complete service. Document Management MYOB provides the profession s leading software for managing documents, work and knowledge within an accounting practice. Whether you re a sole practitioner or an international firm, tools like MYOB Document Manager, Intranet and PDF Manager can streamline processes, boost productivity and help you take control of the information in your practice. > MYOB PDF Manager enables you to group client documents created or scanned, and publish them in a secure, easy-to-read PDF file. > MYOB Intranet can help you control your document management helping you achieve a less-paper office. > MYOB Document Manager saves you time and money by managing all documents and correspondence including , faxes, letters, phone calls and more. Document Manager deeply integrates with MYOB Accountants Office and it can significantly improve workflow. 10 MYOB Accountants Office MYOB Accountants Office 11

7 Grow your client s business and build wealth with add-on solutions Solutions for your clients Value add Do you want to give your clients the best advice possible - the sort of advice that can improve their businesses? MYOB offers tools to support your practice in delivering higher value services, leading to more consultations for your practice: > MYOB ProfitOptimiser gives you critical insights into your clients businesses such as tax liability, annual/projected financial data and performance measures, giving you and your clients instant insight and understanding into what drives their business. Better business starts with well-informed advice. ProfitOptimiser analyses financial records to reveal the good, the bad and the ugly. You ll have all the facts and figures you need to give clients the best advice possible - the sort of advice that can improve their business and lead to more consultations for your practice. > Business Benchmarking uses the most comprehensive financial database in New Zealand, managed and maintained by the University of Waikato for over 20 years. The University of Waikato Management Resource Centre have a long and proud history of storing, analysing and providing benchmarking data. Join this benchmarking service for a fast, easy way to submit data and retrieve benchmarking reports that are personalised for your business clients. With MYOB Accountants Office, it s easy to work with your clients systems to extend the power of your practice. Our extensive range of solutions for businesses seamlessly integrate with your practice software making it easy to exchange tax, financial and business data. > MYOB Professional Accountants Club (PAC) As an MYOB PAC member, you receive tools to help you work more effectively with your clients. By joining the program you gain immediate and tangible benefits providing your practice with exceptional value. You receive the latest versions of MYOB Business Management software, priority phone support, software upgrades, regular communications, reseller status and more. For more information on any of the above business solutions or the full range of MYOB solutions for businesses including MYOB Payroll, MYOB ClientConnect and MYOB Retail, please visit > MYOB BankConnect MYOB BankConnect is a cost-effective service that allows you to import your clients bank statements directly into MYOB Accountants Office Client Accounting. > MYOB AccountRight New Zealand s number one accounting software, MYOB AccountRight, is a fully featured range of accounting software allowing businesses to easily manage key tasks like jobs, inventory, invoices and GST returns. Our award winning software is easy for businesses of any size and complexity to use. > MYOB LiveAccounts MYOB LiveAccounts is an online solution for smaller businesses that provides an easy way of working with your clients. Since it s online, you can work with a client on the same data at the same time. You also benefit from greater accuracy and best-practice security standards that ensure your data is highly protected and backed up. > MYOB businessupport MYOB businessupport as an extremely valuable solution for your clients. Not only do they receive access to support, they will always be on the latest versions of MYOB business software. There are a range of benefits available to MYOB businessupport and clients can choose to subscribe monthly if they choose. 12 MYOB Accountants Office MYOB Accountants Office 13

8 After-sales service - supporting you all the way Practice management that makes your practice run smarter Downtime is costly, so it s reassuring to know when you use MYOB solutions you have a nationwide team ready to help. MYOB experts are on hand to provide training and consultancy and support technicians can provide specialised assistance when you need it. > Technical support Our support technicians are focused on resolving your questions quickly and efficiently. It s important to them to get you operational again as quickly as possible, using the collective knowledge and experience of local support resources, as well as the backing of a global team. The team is also trained in supporting the full range of MYOB products for accountants, improving the service you get when you phone, fax, or lodge a request using my.myob. > my.myob MYOB provides all clients with access to my.myob - a complimentary web-based service with fast access to articles, information, product downloads and updates, online learning and the facility to log and view support requests. my.myob features an online knowledge base which is an excellent place to get quick answers and stay informed. > Helpful Training Seminars and Webinars As a practitoner, continuing self-development is an important part of your career. MYOB endeavours to provide practical, contentrich training that can count towards your Continuing Professional Development (CDP) hours. MYOB has many years experience in delivering value-added training designed to help you work more efficiently with your business software while improving the productivity and profitability of your practice. Class sizes are limited to make sure you get personal attention. The course manuals are an excellent reference once you return to the office. > Expert Consultants for specialised services Our trained consultants can provide specialised assistance on-site or via the internet. We offer a full range of consulting services to cater for your specific needs including: Health Checks A professional service designed to make sure you have the best operating environment for your software. This onsite check-up examines technical areas crucial to the smooth and effective running of MYOB software and your practice. Business Process Reviews A professional comprehensive analysis that looks closely at your business processes to ensure you are using your software investment to its full potential and are experiencing maximised productivity. All Training and Consulting services are designed to improve the efficiency and productivity of your practice while developing your staff. Software Systems Reviews make sure your practice uses MYOB Accountants Office to its full potential. Our trained consultants combine practice experience with an in-depth knowledge of MYOB Accountants Office to identify unused features, training needs and areas for improvement. You will receive a report outlining the areas discussed and recommendations. > Proactive client management MYOB Client Managers play an important role in our relationship with your practice. They coordinate company resources to ensure your needs are satisfied. By spending the necessary time to understand your practice, they can recommend the most appropriate solutions that will offer you the maximum benefits. Our Client Managers endeavour to be proactive in contacting you, whether it s working with you to find the right solutions for your practice, updating you on services and products, or getting your feedback. MYOB delivers innovative and powerful business solutions that cover practice management, taxation, client accounting, compliance and other services. Software solutions for your practice MYOB Accountants Office > Client Accounting - General Ledger, Assets, Basic Formats > Tax - Return Preparation, E-File, Tax Management > Practice Manager - Timesheets, Invoicing, Debtors Optional Add-On Modules for MYOB Accountants Office > Trust Ledger > Advanced Formats > Workflow > Workpapers Additional MYOB Solutions > ProfitOptimiser > PDF Manager > MYOB Intranet > Document Manager > Business Benchmarking > BankConnect MYOB Solutions for your clients > MYOB AccountRight > LiveAccounts > ClientConnect > Payroll > BusinessBasics > Cashbook > Web Hosting > Retail Solutions We regularly host classroom training. We also host many webinars where all you need is the internet and a phone - so you can attend from anywhere. This is an extremely cost-effective option as multiple staff can be trained for the price of a single session. Support > my.myob Training & Consultancy > On-site Consultation Save time by booking your training online at > Online Knowledge Base > Webinar and Classroom Training > Support > Business Process Reviews > Phone-based Technical Staff > Software Systems Reviews > Business Health Checks 14 MYOB Accountants Office MYOB Accountants Office 15

9 About MYOB MYOB develops and delivers award-winning software, services and support for more than 1,000,000 businesses and over 10,000 accounting practices in New Zealand and Australia. MYOB NZ Ltd Microsoft is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Crystal Reports is a registered trademark of Business Objects S.A. or its affiliated companies in the United States and/or other countries. Registered to MYOB Technology Pty Ltd ABN NAD11712/0510