UMGENI RIVER CANALISATION: ENVIRONMENTAL MANAGEMENT PROGRAMME Revision 0.1

Transcription

1 ethekwini Municipality: Coastal, Stormwater and Catchment Department UMGENI RIVER CANALISATION: ENVIRONMENTAL MANAGEMENT PROGRAMME Revision 0.1 DAEA EIA Reference: DM/0068/2012 April 2013 J25130/D Head Office 14 Eglin Road, Sunninghill 2191 Johannesburg, South Africa Tel: Fax:

2 UMGENI RIVER CANALISATION: ENVIRONMENTAL MANAGEMENT PROGRAMME CONTENTS Chapter Description Page 1 INTRODUCTION BACKGROUND PURPOSE OF ENVIRONMENTAL MANAGEMENT PLAN STRUCTURE OF THE ENVIRONMENTAL MANAGEMENT PLAN GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS PROJECT DESCRIPTION SITE LOCATION AND DESCRIPTION PROJECT MOTIVATION DESCRIPTION OF PROPOSED PROJECT PHASE PROJECT ACTIVITIES FOR THE WIDENING OF THE UMGENI RIVER Establishment of Construction Camp Site Clearance and Preparation Replacement, Decommissioning, Disposal and Commissioning of Service Infrastructure Construction of the New Embankment and Associated Structures Conclusion of Flood Protection Works Construction site Decommissioning and Rehabilitation LEGAL AND OTHER REQUIREMENTS ORGANISATION AND MANAGEMENT STRUCTURE PREAMBLE ETHEKWINI COASTAL, STORMWATER AND CATCHMENT MANAGEMENT PROJECT MANAGER Role Responsibilities Reporting Structure ETHEKWINI ENVIRONMENTAL MANAGER Role Responsibilities Reporting Structure ENVIRONMENTAL CONSULTANT Role Responsibilities Reporting Structure ENGINEERING CONSULTANT Role Responsibilities Reporting Structure RESIDENT ENGINEER (RE) Role Responsibilities Reporting Structure ENVIRONMENTAL CONTROL OFFICER (ECO) Role Responsibilities Reporting Structure i

3 5.8 CONTRACTOR Role Responsibilities Reporting Structure SUB-CONTRACTORS Role Responsibilities Reporting Structure LIBRARY OF ENVIRONMENTAL SPECIFICATIONS PREAMBLE INDEX OF ENVIRONMENTAL SPECIFICATIONS PLANNING PHASE Environmental Principles for the Construction Works Compliance with Environmental Legislation Permits and Permissions Construction Method Statements Existing Services and Infrastructure Site Location and Contractor s Camp Environmental Training and Awareness Local Labour SITE ESTABLISHMENT Site Identification Working Areas and No-go Areas Site Demarcation and Securing Contractor s Camp Water Supply SITE CLEARANCE Site Clearance Clearance of Hazardous substances Topsoil Conservation and Stockpiling Access Roads/Haul Roads SITE HOUSEKEEPING General Workshop, Equipment Maintenance and Storage Cooking Facilities Light Pollution Security General Materials Handling, Use and Storage Fuels, Oils, Hazardous Substances and other Liquid Pollutants Solid Waste Management Sanitation Wastewater and Contaminated Water Management Stormwater Management and Erosion Control Air Emissions and Odour Control Noise Control Traffic Control Disruption of Access to Property Dust Control Protection of Sensitive Environments and Conservation of Vegetation and Wildlife Alien Invasive Plant Control Protection of Features of Cultural, Historical and/or Archaeological Importance Fire Prevention and Control Emergency Procedures Health and Safety Community Relations and Control of Community Disruption CONSTRUCTION PHASE ii

4 6.7.1 Excavations Cement/Concrete Batching and Management Planning Borrow Pits and Quarries Blasting (if required) Asphalt, Bitumen and Paving Open Trench Length Scour Valves Work Stoppage and Temporary Site Closure Fuels/Flammables/Hazardous Materials Stores Safety Erosion Water Contamination and Pollution Commissioning of Services Decommissioning of Services Pipeline Cleaning Crushing Demolition Drilling and Jackhammering Pumping and Sumping Retaining Walls and Gabions Rock & Concrete Breaking REHABILITATION General Grass Seeding Rehabilitation of Trenches and Impacted Areas OPERATIONAL MANAGEMENT AND MONITORING PHASE General Inspection Monitoring and Reporting Compliance with the EMP Tolerances Penalties COMPLETION OF CONTRACT AND DECOMMISSIONING OF THE SITE Completion of Contract Decommissioning of the Site MEASUREMENT AND PAYMENT ADDITIONAL REQUIREMENTS ANNEXURES iii

5 1 INTRODUCTION 1.1 Background The ethekwini Coastal, Stormwater and Catchment Department (hereafter ethekwini) is responsible for management of the coast and the catchment and associated stormwater and drainage facilities within ethekwini Municipality. As such they are also responsible for the widening of the Umgeni River (hereafter referred to as the Umgeni Project ). The Umgeni Business Park, which is located in the flood plains of the Umgeni River just inland of the river mouth, was developed during the past 20 years in what is known as the Springfield Flats. It contributed significantly to the expansion of industrial and business areas within ethekwini municipal area. (Note that the Umgeni River is also known as the Mgeni River) The development of the Umgeni Business Park went ahead based on the understanding that a section of the Umgeni River would be widened through provision of flood protection works (which in technical terms is referred to as canalisation) to reduce the flooding risk to within acceptable levels. ethekwini phased in the widening when the southern embankment of the relevant section of the Umgeni River was trimmed during the mid-1980s. A section of the Umhlangane River, a tributary to the Umgeni River, was also widened at the time. ethekwini proposes to continue with the second phase of the project, by further widening the Umgeni River through work along an approximate 1 km section of its the northern embankment, in order to further reduce the flooding risk of the Umgeni Business Park. The proposed site to be affected is location approximately 3 km inland of the river mouth. The proposed second phase of the Umgeni Project constitutes the provision of flood protection works, in the form of vegetated gabion type structures, for the northern river embankment at the desired river width. It is proposed to not line the riverbed. An Environmental Scoping Study was conducted as part of the formal Environmental Impact Assessment (EIA) process that was registered with DAEA under the number EIA/6008. A positive Record of Decision (RoD) was granted for the initial application that has since lapsed due to the proponent failing to commence construction within the timeframe stipulated in the RoD. The Umgeni Project includes the construction of the flood protection embankment works, removal of soil and rubble for shaping of the river embankment between these flood protection works and the inner embankment, replacement of affected services infrastructure as well as the decommissioning, demolition and reuse and/or disposal of redundant material and service infrastructure. Umgeni River Canalisation Environmental Management Programme 1 Rev 0.1 / April 2013

6 1.2 Purpose of Environmental Management Plan The preparation of this EMP for the widening of the Umgeni River will be revised in keeping with the environmental authorisation, once this has been issued by DAEA for the Umgeni Project. The EMP encourages best construction practice and ensures that environmental damage during construction is minimised, moreover, the purpose of the EMP will be to control the potential negative environmental impacts associated with the construction phase especially and to enhance any positive environmental impacts. EMPs typically contain Environmental Specifications to which the appointed contractor will be required to adhere to throughout the duration of his contract, to reduce or prevent negative environmental impacts to the surrounding environment. An EMP also details the organisational authority and structure required to ensure the effective implementation of the EMP and measures to monitor and improve the application of the EMP. The EMP sets out minimum requirements specified in South African environmental legislation, the Environmental authorisation (EA) (once this has been issued and the EMP revised accordingly) and general good environmental practices. The EMP will be submitted to the relevant environmental authorities for review and following their approval shall be considered a legally binding document. The EMP may be amended from time to time to ensure that any additional environmental requirements identified by key stakeholders are adequately covered. 1.3 Structure of the Environmental Management Plan In short, the EMP is structured as follows: Chapter 2 Chapter 3 Chapter 4 Chapter 5 Glossary of Terms, Definitions and Abbreviations This chapter lists the terms, abbreviations and definitions used throughout the EMP. Project Description This chapter describes the project background in the context of the Phase II of Umgeni River Widening, the existing infrastructure, the preliminary design features and the anticipated Umgeni Project activities. Legal and Other Requirements This chapter provides an overview of the legal framework which forms the basis for the EMP and within which the project occurs. Organisation and Management Structure This chapter describes the typical roles, responsibilities and Umgeni River Canalisation Environmental Management Programme 2 Rev 0.1 / April 2013

7 Chapter 6 Chapter 7 lines of authority for those organisations and individuals who are to be associated with the implementation of the EMP. Library of Environmental Specifications This chapter sets out a library of environmental specifications that are likely to be associated with the construction of the project. These specifications provide for the establishment of the construction site through to site rehabilitation and decommissioning at the completion of the construction contract. Additional Requirements This chapter list requirements for additional documents to form part of the contract documents, including a Statement on Environmental Management, Organisation and Management Structure, Program for Implementation, etc. 2 GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS The following terms, definitions and abbreviations have been used in the EMP. These are listed in alphabetical order in Table 1 below. Table 1: List of Terms, Definitions and Abbreviations Acronym & Name Description/ definition Amafa: Bund Consultant Amafa-AkwaZulu-Natali / Heritage KwaZulu- Natal The provincial heritage conservation agency for KwaZulu Natal, established as a statutory body in terms of the KZN Heritage Act of A containment area covered with an impermeable surface that would effectively contain any spillage of hazardous substances. Consultant or group of consultancies (internal or external) appointed by ethekwini to undertake the investigations and design of the Canalisation Project. Umgeni River Canalisation Environmental Management Programme 3 Rev 0.1 / April 2013

8 Acronym & Name Description/ definition Construction Phase Contractor Contaminated water DAEA: KwaZulu-Natal Department of Agriculture and Environmental Affairs DEA: Department of Environmental Affairs DWA: The Department of Water Affairs The phase covering the construction of a new vegetative embankment and associated service infrastructure at the Umgeni River channel as well as the decommissioning, demolition and reuse and/or disposal of redundant material of the existing infrastructure and associated services. Contractor appointed by ethekwini to construct the project as per the design and specifications prepared by the Consultant/s. Water contaminated by the construction activities, e.g. water contaminated by fines from concrete batching, slurry from dredging or boring activities and runoff from plant/personnel wash areas. Provincial government department responsible for the protection of the environment within KwaZulu-Natal and for authorising proposed development projects. National government department responsible for the protection of the environment within South Africa and for authorising proposed development projects of national significance. National and/or provincial government department responsible for the management of water resources and waste disposal facilities. Umgeni River Canalisation Environmental Management Programme 4 Rev 0.1 / April 2013

9 Acronym & Name Description/ definition Environmental Authority Environment ECO: Environmental Control Officer EMP: Environmental Management Plan Any authority with a mandate to deal with any local, regional and/or national environmental matter, including but not limited to: ethekwini Planning Development Planning and Management Unit DAEA DEA DWA Amafa Ezemvelo. Surroundings within which humans exist and that are made up of the following: a) The land, water and atmosphere of the earth b) Micro-organisms, plant and animal life c) Any part or combination of a) and b) and the interrelationships among and between them d) The physical, chemical, aesthetic and cultural properties and conditions of the foregoing that influence human health and well-being. The ECO monitors compliance with the EMP during the construction phase and advises the Resident Engineer on environmental matters relating to construction. The EMP sets out instructions that will be included in a contract document for the construction phase of the project. The EMP will ensure the construction activities are conducted and managed in an environmentally sound and responsible manner. Umgeni River Canalisation Environmental Management Programme 5 Rev 0.1 / April 2013

10 Acronym & Name Description/ definition Environmental Specifications ethekwini: ethekwini Coastal, Stormwater and Catchment Management Department Ezemvelo: Ezemvelo KwaZulu- Natal Wildlife I&APs: Interested and Affected Parties The EMP also details the organisational authority and structure required to ensure the effective implementation of the EMP and measures to monitor and improve the application of the EMP. Furthermore, the EMP provides a comprehensive library of environmental specifications that are considered pertinent to the Umgeni Project. Instructions and guidance, in the form of specifications, for specific construction activities designed to help prevent, reduce and/or control the potential environmental implications of these construction activities. Government agency/authority responsible for the Coastal, Stormwater and Catchment Management for the ethekwini Municipality and as such for provision of flood protection infrastructure. Provincial authority with the mandate to act as the custodian of biodiversity conservation in KwaZulu-Natal. All persons who may be affected by the project either directly or indirectly, or who have an interest or stake in the area to be affected by the project. IAPs include landowners, tribal and local authorities, public interest groups, individuals and so on. Umgeni River Canalisation Environmental Management Programme 6 Rev 0.1 / April 2013

11 Acronym & Name Description/ definition Method Statement Is a written submission by the Contractor to the Resident Engineer in response to the Specification or a request by the Resident Engineer, setting out the plant, materials, labour, timing and method the Contractor proposes using to carry out an activity. The Method Statement shall provide such detail that the Resident Engineer and ECO is enabled to assess whether the Contractor s proposal is in accordance with the Specification and/or will produce results in accordance with the Specifications. Potentially Hazardous Substance A substance, which in reasonable opinion of the Resident Engineer, can have a deleterious effect on the environment. Rehabilitation The return of a disturbed area, feature or structure to a state which approximates to the state (where possible) which it was before disruption, or to an improved state. RE: Resident Engineer The Resident Engineer will be appointed by the Consultant to oversee the construction stage both in terms of the engineering and environmental context. Solid Waste All solid waste, including construction debris, chemical waste, excess cement/concrete, wrapping materials, timber, tins and cans, drums, wire, nails, food and domestic waste. SAHRA: South African Heritage Resources Agency A statutory organisation established under the National Heritage Resources Act, No 25 of 1999, as the national administrative body responsible for the protection of South Africa s cultural heritage. Umgeni River Canalisation Environmental Management Programme 7 Rev 0.1 / April 2013

12 Acronym & Name Description/ definition Water body Umgeni Business Park Woodland Any open body of water including streams, dams, rivers, lakes and the sea. An established industrial area in Springfield Park located on the floodplains of Umgeni River This is defined for the purposes of this specification as indigenous vegetation consisting of grassland, bush and trees. Umgeni River Canalisation Environmental Management Programme 8 Rev 0.1 / April 2013

13 3 PROJECT DESCRIPTION The following sections provide a brief description and overview of the Umgeni Project, which constitutes the completion of the second phase of the widening of the Umgeni River, with the purpose of protecting existing upstream developments in the Springfield Flat/Umgeni Business Park area from flooding. 3.1 Site Location and Description The Umgeni Project constitutes the widening of a section of the Umgeni River approximately 3 km from the river mouth on the KwaZulu-Natal shoreline. The particular river section stretches from just east of Connaught Bridge (North Coast Road, R102) to approximately 1 km upstream in a westward direction. The development will take place within the Umgeni Business Park, which is located within the boundaries of the ethekwini Municipality, approximately 10 km north of Durban Central Business District (CBD). The affected site spans approximately 6 ha and is almost entirely surrounded by the Umgeni Business Park, apart from the area east of Connaught Bridge, which borders Umgeni Park (Riverside) residential area. Certain business premises will be directly affected, as the proposed new embankment will cut into these premises to widen the Umgeni River. Surrounding businesses may also be affected if access is required via their properties, which will be done by special arrangements with the property owners. The site is located adjacent to an area that can be regarded as a major traffic node, linking northern and central ethekwini via rail and road. Some nearby residential developments exist and the Umgeni estuary and surrounding areas provide for recreational opportunities. 3.2 Project Motivation The Umgeni Project is motivated by the need to continue with the flood attenuation project that was initiated as part of ethekwini s development plans for the Umgeni Business Park and surrounding area. The widening of a section of the lower Umgeni River provides for additional flood protection measure for the properties and infrastructure already established within the floodplains of the river. Although flooding may still occur during extreme storm events, the area affected by the floods will be much reduced. In addition the risk of flood damage in areas that will still be affected will be significantly reduced. Without further flood attenuation, properties adjacent to the proposed Umgeni Project site and upstream at the Umgeni Business Park will remain prone to unacceptable high and frequent flood risk, which could potentially include loss of life. Umgeni River Canalisation Environmental Management Programme 9 Rev 0.1 / April 2013

14 3.3 Description of Proposed Project Phase ethekwini plans to widen the Umgeni River through the provision of protection works for its northern embankment. A vegetated gabion type embankment structure will be constructed. The riverbed will not be lined or excavated, apart from excavations required for reconstruction and reshaping of the embankment itself. The project will have no impact on the normal flow path, i.e. flow path during nonstorm-events. Existing man-made structures in the affected site such as buildings and hard standing will be demolished prior to commencing with excavations and grading of the embankment. As the proposed widening will take place below existing road and rail river crossings, project design and planning will take these transportation infrastructures into consideration. The original bridge design for these crossings incorporated adequate flood protection. The project will thus have no direct impact on the rail and road infrastructure. Provisions have been made in the design of the modified embankment to relocate the affected sewer and water pipelines and to provide for stormwater outlets into the river. These services relocation thus form part of the Umgeni Project and associated EIA application (EIA/6008). The design of the embankment makes provision for a foot trail above the Floodline and certain landscaping features, as proposed by the environmental authorities. 3.4 Project Activities for the Widening of the Umgeni River Establishment of Construction Camp It is anticipated that the main construction camp will be established at a suitable position on site. The following facilities may be required and established in the site camps: Equipment yard Waste material stockpile yard and storage containers (waste skips) Site office and ablution facility Concrete mixing/ batching facility Diesel and hydrocarbon storage and dispensing facility Vehicle storage and maintenance area. Umgeni River Canalisation Environmental Management Programme 10 Rev 0.1 / April 2013

15 3.4.2 Site Clearance and Preparation Activities include: Identification, surveying and demarcation of service location Demarcation of any no-go areas and features which require protection, e.g. neighbouring properties, overhead transmission line support towers, bridge pillars, estuary and trees Erection of construction site stormwater management system, e.g. berms and sedimentation paddocks Demolition and excavation of existing man made structure on embankments, such as buildings and hardstanding On-site stockpiling and/or disposal of rubble to landfill Replacement, Decommissioning, Disposal and Commissioning of Service Infrastructure Activities include: Construction, inspection, pressure testing and commissioning of new sewer and water pipelines (where applicable) Emptying and rinsing of existing sewage lines Implementation, safety testing and commissioning of new electrical services Isolation and disconnection of electrical services Removal of re-usable equipment and infrastructure Dismantling, demolition, lifting and/or disposal of remaining services Construction of the New Embankment and Associated Structures Activities include: Transportation of material to site Excavation of large amounts of debris and soil/sand from the existing embankment to be utilised as cap material Construction of stormwater conduits Construction of gabion structures Storage of construction material rubble and other waste Installation of sewer and water pipelines service lines and cables Disposal of waste and debris Vegetation of gabion structure and other exposed parts of the embankment Shaping of new upper river embankment Disposal of waste material to landfill Conclusion of Flood Protection Works Activities include: Inspection of all flood protection works including vegetation cover until this has been established Inspections and maintenance of the embankment to ensure adequate vegetation until this has been established Control of alien vegetation on the embankments Implementation of Emergency Response Plan Umgeni River Canalisation Environmental Management Programme 11 Rev 0.1 / April 2013

16 Occasional maintenance of the gabion flood protection structures and stormwater conduits Construction site Decommissioning and Rehabilitation Activities include: Removal of hazardous material Decommissioning of construction facilities Clearing of rubble and redundant equipment Rehabilitation and landscaping of affected areas Disposal of waste material to appropriate landfill Return of site to owners. Umgeni River Canalisation Environmental Management Programme 12 Rev 0.1 / April 2013

17 4 LEGAL AND OTHER REQUIREMENTS The Contractor and Proponent shall ensure that all pertinent legislation concerning the protection of the natural environmental and prevention of pollution is strictly enforced. The most commonly applicable legislation relevant to environmental management is listed below. All these laws and regulations relating to the environment shall be adhered to at all times. Constitution The Constitution of the Republic of South Africa, Act 108 of 1996 sets the legal context in which environmental law in South Africa occurs and was formulated. All environmental aspects should be interpreted within the context of the Constitution, National Environmental Management Act 107 of 1998 and the Environment Conservation Act 73 of The Constitution has enhanced the status of the environment by virtue of the fact that an environmental right has been established (Section 24) and because other rights created in the Bill of Rights may impact on environmental management through, for example, access to health care, food and water and social security (Section 27). An objective of local government is to provide a safe and healthy environment (Section 152) and public administration must be accountable, transparent and encourage participation (Section 195(1)(e) to (g)). National Environmental Management Act 107 of 1998 (NEMA) The objective of NEMA is to provide co-operative governance by establishing principles for decision makers on matters affecting the environment, institutions that promote co-operative governance and procedures for co-ordinating environmental functions exercised by the organs of state. Chapter 1 of the Act establishes a number of principles related to the environment in South Africa. These principles are designed to provide a general framework for environmental planning and guidelines for the interpretation, administration and implementation of the Act. The principles include a number of internationally recognised environmental law norms and some principles peculiar to South Africa, i.e. the: Preventive principle Precautionary principle Polluter pays principle Equitable access for the previously disadvantaged to ensure human wellbeing. Environmental management must place people and their needs at the forefront of its concerns, and serve their physical, psychological, developmental, cultural and social interests equitably. Development must be socially, environmentally and economically sustainable. Sustainable development requires the consideration of all relevant factors including the following: Umgeni River Canalisation Environmental Management Programme 13 Rev 0.1 / April 2013

18 The disturbance of ecosystems and loss of biological diversity are avoided, or, minimised and remedied Pollution and degradation of the environment are avoided, or, minimised and remedied Disturbance of landscapes and sites that constitute the nation s cultural heritage is avoided, or, minimised and remedied Waste is avoided, or, minimised and re-used or recycled where possible and otherwise disposed of in a responsible manner Use and exploitation of non-renewable natural resources is responsible and equitable The development, use and exploitation of renewable resources and the ecosystem of which they are part of do not exceed the level beyond which their integrity is jeopardised A risk-averse and cautious approach is applied. Negative impacts on the environment and on the people s environmental rights be anticipated and prevented, and where they cannot be altogether prevented, are minimised and remedied. Environment Conservation Act 73 of 1989 The objectives of this Act are to provide for the effective protection and controlled utilisation of the environment. Following the enactment of NEMA, a number of the powers of the Act have either been repealed or may be repealed or assigned to the provinces. Water Supply The National Water Act 36 of 1998 ensures that water resources are adequately protected, used, developed, conserved and controlled. The Act deals with the development of strategies to facilitate the proper management of water resources, provides for the protection of the water resource, the regulation of the use of water, for financial provision, catchment management agencies, water use associations, advisory committees, international water management, government waterworks, dam safety, access to and rights over water, monitoring and assessment and information, appeals and dispute resolution. Under the Act, a facility is required to obtain the necessary permits for water usage and the disposal of wastewater from the authority responsible for the administration of the Act, namely the Department of Water Affairs (DWA). The Act stipulates that if an industry is acquiring water from a municipality or other local supplier, it is the responsibility of that supplier to obtain the necessary permits. Any private well or borehole sunk for the abstraction of groundwater has to be reported to the regulatory authority. Heritage Management The National Heritage Resource Act (Act No. 25 of 1999) was introduced to ensure protection of South Africa s important heritage features. As such the act covers 4 billion years of history. Umgeni River Canalisation Environmental Management Programme 14 Rev 0.1 / April 2013

19 The act covers the following areas of heritage value: Archaeology Palaeontology Meteorites. All the above mentioned materials that are discovered are thus property of the state. Tools used to conserve and manage these resources are the formal regulated EIA processes as well as permits issued by the South African Heritage and Resources Agency (SAHRA) to restrict and/or regulate development within a heritage environment. Occupational Health and Safety The Occupational Health and Safety Act of 1993 is South Africa s principle legislation concerning health and safety of employees. It also aims to protect persons who are not at work against hazard to health and safety arising out of or in connection with the activities of a person at work. The Act places the responsibility on the employer to ensure a safe and healthy working environment and to cause every employee to be made conversant with health and safety requirements relevant to their work. At the same time the Act places the responsibility on the employee to follow its employer s health and safety procedures and instructions. A number of Regulations have been promulgated under the Act including the following: General Administrative Regulations, 1994 Asbestos Regulations, 1997 Regulations for Hazardous Chemical Substances, 1995 General Safety Regulations, 1986 Construction Regulations, Umgeni River Canalisation Environmental Management Programme 15 Rev 0.1 / April 2013

20 5 ORGANISATION AND MANAGEMENT STRUCTURE 5.1 Preamble In order to ensure the sound development and effective implementation of the EMP, it is necessary to identify and define the responsibilities and authority of the various persons and organisations that will be involved in the project. The following key roles will need to be provided for during the implementation of the EMP: ethekwini Coastal, Stormwater & Catchment Management Department (ethekwini Project Manager) Environmental Managers Environmental Consultant Engineering Consultant (hereafter the Consultant unless otherwise specified) Resident Engineer Contractor Environmental Control Officer (ECO). A generic organogram illustrating the hierarchy of these roles and line of communication has been incorporated below: Implementation of Environmental Management Plan Organisational Structure Project Manager (Coastal, Stormwater & Catchment) PROJECT DEVELOPER ethekwini Municipality Environmental Managers (Environmental Branch) APPOINTED CONSULTANTS The Engineering Consultant (ethekwini Consultant) Environmental Consultant (To be determined) Resident Engineer (RE) PUBLIC Environmental Control Officer Appointed Contractor Appointed Sub-contractor The following sections describe the roles and responsibilities for the implementation of and adherence to the EMP. The role and responsibilities of the key individuals Umgeni River Canalisation Environmental Management Programme 16 Rev 0.1 / April 2013

21 described below are not exhaustive and may be modified and expanded, and additional roles added as necessary. 5.2 ethekwini Coastal, Stormwater and Catchment Management Project Manager Role The ethekwini Municipality is the Proponent and has overall responsibility for ensuring that the implementation of the Umgeni Project is undertaken in an environmentally sound and responsible manner, and in particular, reflects the requirements of the various environmental authorities. The ethekwini Project Manager will be required to assume overall responsibility for the environmental aspects of the Umgeni Project. An important part of this role will be to: (a) Assume responsibility for compliance to all environmental regulatory and good management practice requirements for all aspects and for the duration of the Umgeni Project, in order to ensure effective minimisation of all environmental impacts caused directly or indirectly by any project activity. (b) Ensure that an appropriate EMP is prepared that adequately describes the minimum regulatory environmental requirements as well as requirements to avoid all potential significant environmental impact for the Umgeni Project. (c) Ensure that the EMP is approved by all the relevant environmental authorities, including at least ethekwini Environmental Branch, DAEA and Ezemvelo. (d) Ensure that the EMP is provided to the Consultant for reference. (e) Ensure that the Consultant includes the EMP in the bid documentation issued to prospective contractors. (f) Ensure that the relevant appointments are made to ensure that any additional environmental assessment studies that might be required are undertaken. (g) Ensure the EMP is fully implemented as well as revised and updated as and when required to facilitate sound environmental management and regulatory compliance. (h) Ensure appropriate liaison with environmental authorities and ethekwini Senior Management Responsibilities Specific to the EMP, the responsibilities of the ethekwini Project Manager will include the following: (a) Appoint the Environmental and Engineering Consultant and ensure that their scope of work sufficiently covers responsibilities that will ensure that good environmental practices are upheld throughout the Umgeni Project (b) Establish and maintain regular and proactive communications with the Consultant, Resident Engineer, Contractor and ECO (c) Undertaking periodic site visits and site inspections to ensure that environmental requirements are implemented (d) Review and comment on environmental assessments and/or reports produced by the Resident Engineer, Contractor, Environmental Consultant and/or ECO Umgeni River Canalisation Environmental Management Programme 17 Rev 0.1 / April 2013

22 (e) Report to ethekwini Senior Management as and when required on the state of the environmental management for the Umgeni Project (f) Give instructions and make arrangements for the review and update of the EMP as and when necessary (g) Audit the implementation of the EMP by the Contractor and/or the ECO in order to ensure that compliance with the EMP is being achieved, maintained and improved on (h) Report on the implementation of the EMP to ethekwini Senior Management as and when necessary (i) Report any significant environmental incident or impact to the relevant environmental authority (j) Decide on dealing with policing, fining and discrepancies Reporting Structure The ethekwini Project Manager will liaise and/or take instruction from the following: ethekwini Development Planning and Management Unit: Environmental Branch as and when required Any environmental authority on specific environmental issue related to the project ethekwini Senior Management as and when required. The following will liaise with the ethekwini Project Manager: The Consultant The Environmental Consultant. 5.3 ethekwini Environmental Manager Role The ethekwini Environmental Branch that resorts under the ethekwini Development Planning and Management Unit is responsible for sound environmental management of any projects or activities undertaken within the ethekwini Municipal District. As such, they advise all ethekwini departments on environmental requirements for their projects and activities. The ethekwini Environmental Branch will be required to support the ethekwini Project Manager with advise and instructions on any environmental issue or requirements related to the Umgeni Project Responsibilities Specific to the EMP, the responsibilities of the ethekwini Environmental Manager will include the following: (a) Review the EMP and any revision thereof (b) Review any Environmental Impact Assessments or Method Statement that is prepared for the project Umgeni River Canalisation Environmental Management Programme 18 Rev 0.1 / April 2013

23 (c) Comment, advise and provide instructions for any additional environmental requirements for the project or any project activity (d) Advise on specific environmental requirements for protected areas (e) Liaise with other environmental authorities as and when required Reporting Structure The ethekwini Environmental Manager will liaise and/or take instruction from the following: Other relevant environmental authorities. The following will liaise with the ethekwini Environmental Manager: The ethekwini Project Manager The Environmental Consultant The Engineering Consultant. 5.4 Environmental Consultant Role ethekwini will appoint a company as its Environmental Consultant to compile and as necessary update an EMP and to monitor compliance to the EMP throughout the construction phase of the Umgeni Project. Within this process the Environmental Consultant will be typically required to fulfil an advisory and monitoring role such that the following activities will generally be required: (a) Prepare or revise an EMP on the basis of the results of any relevant environmental assessment studies and submit to the ethekwini Project Manager, Consultant and relevant Environmental Authorities for approval (b) Ensure that the EMP takes into account the results of any relavant environmental studies, and any feedback received from the various environmental authorities, including ethekwini s Environmental Branch (c) Identify, undertake and submit any additional Environmental Assessment Report to the ethekwini Project Manager, Consultant or Environmental Authorities as and when required and mutually agreed amongst stakeholders (d) Monitor and audit environmental compliance during the entire construction phase of the Umgeni Project. The role of the Environmental Consultant will be to prepare and update the EMP and to appoint individuals to undertake the roles of Environmental Control Officer. The Environmental Consultant will liaise with any of the Environmental Authorities on any environmental issue or to confirm environmental requirements, as and when required and will communicate any requirements to the ethekwini Project Manager, the Consultant and/or ECO. Umgeni River Canalisation Environmental Management Programme 19 Rev 0.1 / April 2013

24 5.4.3 Responsibilities The Consultant s responsibilities will include: (a) Prepare and update the EMP (b) Submit copies of the EMP to all relevant stakeholders for their information and review (c) Appoint competent, experienced and responsible individuals to undertake the roles of Environmental Control Officer to monitor the implementation of the EMP from an environmental context (d) Review the induction course material and any reports prepared by the ECO (e) Undertake the mid-term and post construction environmental audit and any additional intermediate audits as appointed and submit audit reports to the Consultant, ethekwini Project Manager, the ethekwini Environmental Manager and other relevant environmental authorities for review (f) Report any serious environmental incident or impact immediately to the ethekwini Project Manager (or if not available to the ethekwini Environmental Manager) Reporting Structure The Environmental Consultant will report to the ethekwini Project Manager and Consultant, as and when required. The ECO will be expected to report to and receive instructions from the Environmental Consultant in relation to any environmental services provided. The Environmental Consultant and/or ECO shall attend monthly project management meetings to report back on compliance with the EMP. 5.5 Engineering Consultant Role The ethekwini internal consultant ( the Consultant ) is responsible for the design of the Umgeni Project and for the production of the appropriate Tender Documents for the contractor tendering process. Within this process the Consultant will be typically required to fulfil an engineering, planning and environmental role, such that the following activities will generally be required: (a) Prepare a concept design and consider the feasibility of the Umgeni Project within an engineering, logistical, economic and environmental context (b) Prepare a preliminary design and ensure that any additional environmental assessment studies or requirements that might be necessary are considered and incorporated in the planning process (c) Prepare the Tender Documents for the tendering process. The role of the Consultant will be to cover all the EMP requirements in the project design, planning and contractors appointments and to appoint an individual to undertake the role of Resident Engineer. Umgeni River Canalisation Environmental Management Programme 20 Rev 0.1 / April 2013

25 5.5.3 Responsibilities The Consultant s responsibilities will include: (a) Review the EMP to confirm its reasonable practicality and financial feasibility and provide relevant feedback to the ethekwini Project Manager and Environmental Consultant (b) Ensure that the EMP is included in the Tender Documents for the contractor tender process (c) List incidents and associated penalty values for inclusion in the EMP for incorporation into the Tender Documents for Tenders. (d) Appoint competent, experienced and a responsible individual to undertake the role of Resident Engineer to administer the implementation of the EMP from an engineering and construction context (e) Report any serious environmental incident or impact immediately to the ethekwini Project Manager (or if not available to the ethekwini Environmental Manager) Reporting Structure The Consultant will report to the ethekwini Project Manager, as and when required. The following will be expected to report to the Consultant in relation to environmental issues: Resident Engineer, as and when required ECO, as and when required. 5.6 Resident Engineer (RE) Role The Resident Engineer (RE) will be appointed by the Consultant and will be required to oversee the construction programme and construction activities performed by the Contractor. Specific to the implementation of the EMP, the role of the RE will be to: (a) Review and approve Method Statements produced by the Contractor in connection with the EMP (b) Oversee the general compliance of the Contractor with the EMP and other pertinent site specifications (c) Liaise between and with the Contractor and ECO on environmental matters, as well as any pertinent engineering matters where these may have environmental consequences (d) Act as the contact person for any public complaints or issues raised related to the Umgeni Project, jointly with the ECO (e) Report any serious environmental incident to the Consultant and ECO. Umgeni River Canalisation Environmental Management Programme 21 Rev 0.1 / April 2013

26 5.6.2 Responsibilities The RE will be required to: (a) Be familiar with the contents of the EMP (b) Monitor the Contractor s compliance with the Environmental Specifications on a daily basis, through the Site Diary, and enforce compliance (c) Communicate to the Contractor, verbally and in writing, the advice of the ECO and the contents of the ECO reports (d) Request for, review and approve the Method Statements prepared by the Contractor (e) Review and approve drawings produced by the Contractor in connection with, for example, the construction site layout, access/haul roads and so on (f) Designate and manage the working areas as per the approved construction site layout, including sensitive environments and no-go areas (g) Advise on materials that may be used to designate working areas and materials to be used for the works as and when necessary (h) Issue site instructions giving effect to the ECO requirements where applicable (i) Communicate to the ECO, verbally and in writing, at least 10 working days in advance, any proposed actions which may have significant negative impacts on the environment (j) Undertake damage assessments where incidents, accidents and serious infringements have occurred on/off site (k) Inspect and approve all areas that have been rehabilitated by the Contractor (l) Review complaints received and make instructions as necessary (m) Accompany the ECO during site inspections and/or inform in writing, the ECO of any infringements of the Environmental Specifications and to issue instructions to the Contractor on the advice of the ECO (n) Discuss with the ECO the application of penalties for the infringement of the Environmental Specifications, and other possible enforcement measures when necessary (o) Issue penalties as and when necessary (p) Implement Temporary Work Stoppages where serious environmental infringements and non-compliances have occurred (q) Receive any environmental complaints and comments related to the Umgeni Project from public members (r) Maintain a record of complaints from the public and communicate these to the Contractor and the ECO (s) Report any serious environmental incident or impact immediately to the Contractor (or if not available to the Environmental Consultant) (t) Facilitate proactive communication between all role-players in the interests of effective environmental management Reporting Structure The RE will report to the Consultant. The Contractor will report to the RE. The RE will liaise and/or receive recommendations on environmental issues from the ECO. Umgeni River Canalisation Environmental Management Programme 22 Rev 0.1 / April 2013

27 5.7 Environmental Control Officer (ECO) Role An Environmental Control Officer (ECO) will be appointed by the Environmental Consultant to monitor, review and verify the implementation of the EMP. The ECO must be independent to the Contractor, and must have appropriate authority to ensure that the EMP is fully implemented and that appropriate actions are undertaken to address any discrepancies and non-compliances. The overall role of the ECO is to be the on-site custodian for the implementation, integration and maintenance of the EMP in accordance with the contractual requirements with ethekwini. As such the ECO will be required to: (a) Conduct weekly or fortnightly site inspections and prepare monthly inspection reports (b) Liaise with the RE, the Environmental Consultant and the local authorities on the level of compliance with the EMP achieved by the Contractor on a regular basis for the duration of the contract (c) Act as the contact person for any public complaints or issues raised related to the Umgeni Project jointly with the RE (d) Give instructions to the RE on environmental requirements as necessary (e) Report any serious environmental incident or impact immediately to the RE and Environmental Consultant (or if not available to the Consultant) Responsibilities The ECO will have the following responsibilities, at a minimum: (a) Be familiar with the contents of the Project EMP (b) Advise the RE on the interpretation and enforcement of the Environmental Specifications, including discussions on non-compliances (c) Supply environmental information as and when required (d) Review and approve Method Statements produced by the Contractor with the RE (e) Demarcate particularly sensitive areas and pass instructions through the RE concerning works in these areas (f) Monitor any basic physical changes to the environment as a consequence of the construction works e.g. evidence of erosion, dust generation and silt loading in runoff (g) Undertake weekly or fortnightly environmental inspections of the construction activities (h) Submit monthly inspection reports on the Contractor s compliance with the Environmental Specifications to the Environmental Consultant, RE, Consultant and ethekwini Project Manager (i) Communicate frequently and openly with the Environmental Consultant, Contractor and the RE to ensure effective, proactive environmental management, with the overall objective of preventing or reducing negative environmental impacts and/or enhancing positive environmental impacts (j) Identify any serious incident or impact and report this to the RE, Environmental Consultant and Consultant Umgeni River Canalisation Environmental Management Programme 23 Rev 0.1 / April 2013

28 (k) Undertake damage assessments with the RE where incidents, accidents and serious infringements have occurred on/off site (l) Advise the RE on remedial actions for the protection of the environment in the event of any accidents or emergencies during construction, and to advise on appropriate clean-up activities (m) Review and approve all areas that have been rehabilitated by the Contractor (n) Receive complaints from the public on any environmental issue related to the Umgeni Project and report these immediately to the RE for his information and record keeping (o) Review all complaints received from public members and authorities and give instructions as to associated environmental requirements as necessary (p) Identify and make recommendations for amendments to the EMP as and when appropriate (q) Prepare and maintain the material for the Environmental Training Awareness courses and Environmental Information Posters as part of the overall environmental training for the contract (r) Ensure that the Contractor, his employees and/or Sub-Consultants receive the appropriate environmental awareness training prior to commencing activities (s) Establish and maintain an Environmental Site Diary to record all environmental incidents related to the construction of the Project (t) Keeping a dated photographic record of progress on site from an environmental perspective Reporting Structure The ECO will report to the Environmental Consultant. The ECO will liaise and/or receive instructions from: RE Environmental Consultant. The ECO will advise the RE on environmental aspects and will be present at weekly or fortnightly site meetings to report back to the Contractor and RE on compliance and mitigatory actions required. In this regard, feedback on Environmental matters shall form part of the minutes of this meeting and shall serve as a record of any instructions given, over and above that of direct site instructions/ variations issued by the RE. 5.8 Contractor Role ethekwini will appoint a Contractor to undertake the construction of the given Umgeni Project. The Contractor will be contractually required to undertake his activities in an environmentally responsible manner, as described in the EMP. Specific to the EMP, the role of the Contractor will be to: Umgeni River Canalisation Environmental Management Programme 24 Rev 0.1 / April 2013

29 (a) Implement, manage and maintain the EMP for the duration of the contract (b) Designate, appoint and/or assign tasks to personnel who will be responsible for managing all or parts of the EMP (c) Assign appropriate authority, accountability and responsibility for these personnel to carry out their duties (d) Ensure that all sub-contractors and other workers appointed by the Contractor are aware of their environmental responsibilities while on site or during the provision of their services off site (e) Provide appropriate resources budgets, equipment, personnel and training for the effective control and management of the environmental risks associated with the construction of the Umgeni Project Responsibilities The Contractor will have the following responsibilities: (a) Appoint a suitably qualified Senior Manager as Environmental Officer (EO) whose responsibility includes ongoing monitoring and control of all construction activities concerning minimisation of environmental impact and adherence to the EMP for the duration of the construction phase (b) Be familiar with the contents of the Project EMP (c) Comply with the Environmental Specifications contained in the EMP and subsequent revisions (d) Confirm legislative requirements for the construction works, and to ensure that appropriate permissions and permits have been obtained before commencing activities (e) Ensure that access to the land for the construction site and works has been acquired (f) Prepare Method Statements, programme of activities and drawings/plans for submission to the RE (and ECO) (g) Undertake daily site inspections (with the RE) to monitor environmental performance and conformance with the Environmental Specifications (h) Review the site inspection reports and take cognisance of the information/ recommendations contained therein (i) Notify the ECO and RE, verbally and in writing, immediately in the event of any accident infringements of the Environmental Specifications and ensure (j) appropriate remedial action is taken Notify the ECO and RE, verbally and in writing at least 10 working days in advance of any activity he has reason to believe may have significant adverse environmental impacts, so that mitigatory measures may be implemented timeously (k) Ensure environmental awareness among his employees, sub-contractors and workforce so that they are fully aware of, and understand the Environmental Specifications and the need for them (l) Maintain a register of environmental training for site staff and sub-contractor s staff for the duration of the contract (m) Undertake rehabilitation of all areas affected by construction activities to restore them to their original states, as determined by the RE and the ECO (n) Undertake the required works within the designated working areas (o) Rehabilitating services, utilities, private/public property and other areas adversely affected by construction activities outside of demarcated areas in accordance with the RE s instructions (p) Communicate and liaise frequently and openly with the ECO and the RE to ensure effective, proactive environmental management with the overall objective Umgeni River Canalisation Environmental Management Programme 25 Rev 0.1 / April 2013

30 of preventing or reducing negative environmental impacts while enhancing positive environmental impacts. The Contractor will also set up his own management system to ensure and monitor the application of the EMP and associated Environmental Specifications. This system shall, at a minimum, provide for: (a) The preparation of Method Statements as required by the EMP (b) The effective and accountable management of construction activities relative to the Environmental Specifications (c) Reporting on a regular basis and as required to the RE on environmental issues. (d) Recording, in writing, all communication/correspondence with all pertinent stakeholders and other parties on environmental issues (e) The development of emergency and contingency plans for the key range of accidents and emergencies that may be associated with the Umgeni Project (f) Regular, constructive and proactive liaison with the ECO Reporting Structure The Contractor will receive instructions from the RE. 5.9 Sub-Contractors Role Sub-contractors will be appointed from time to time by the Contractor to perform certain services and/or provide certain products in association with the construction of the Umgeni Project Responsibilities Sub-contractors shall comply with the Environmental Specifications in the EMP and associated instructions issued by the Contractors to ensure compliance. Sub-contractors and their staff will be required to take part in the environmental awareness training as instructed by the Contractor Reporting Structure Sub-contractors will receive instructions from the Contractor. Umgeni River Canalisation Environmental Management Programme 26 Rev 0.1 / April 2013

31 6 LIBRARY OF ENVIRONMENTAL SPECIFICATIONS 6.1 Preamble The following comprises a library of the minimum range of constraints, controls, procedures and standards that are required for the construction of the flood protection works and affected services replacement and the decommissioning, demolition and disposal of the existing build structures. Irrespective of the above, the content of the listed Environmental Specifications should not be regarded as exhaustive and any improvements should be made where reasonable or required. The EMP may be revised during the Umgeni Project. This would be required once the DAEA has issued the EA or if any of the stakeholders and/or I&APs identify environmental issues that would require specifications to be modified or additional specification to be included. The revised EMP will be issued to all the relevant stakeholders for review. 6.2 Index of Environmental Specifications The Environmental Specifications have been listed as per the following key construction stage activities: Planning Phase Site Establishment Site Clearance Site Housekeeping Construction Phase Rehabilitation Operation Monitoring and Management Phase Completion of Contract and Decommissioning of the Site Measurement and Payment. Refer to the Table of Contents at the beginning of the document for the Index of Environmental Specifications. 6.3 Planning Phase Environmental Principles for the Construction Works (a) The environment is considered to be composed of both biophysical and social components. Umgeni River Canalisation Environmental Management Programme 27 Rev 0.1 / April 2013

32 (b) Construction is a disruptive activity and all due consideration must be given to the environment, including the social environment during the execution of a project to minimise the impact on affected parties. (c) Minimisation of areas disturbed by construction activities (i.e. the footprint of the construction area) should minimise many of the construction related environmental impacts of the Umgeni Project and reduce rehabilitation requirements and costs. (d) Undertake construction during the dry season when risk of heavy rains is low (within reason). (e) All relevant standards relating to international, national, provincial and local legislation, as applicable, should be adhered to. This includes requirements relating to waste emissions, waste disposal practices, noise regulations, road traffic ordinances, etc. (f) All relevant permits and permissions shall be obtained from the relevant authorities to undertake construction activities as necessary. (g) Every effort should be made to minimise, reclaim and/or recycle waste materials Compliance with Environmental Legislation (a) The Contractor shall ensure that all pertinent legislation concerning the protection of the natural environmental and prevention of pollution is strictly enforced. (b) This includes legislation described in Section 4 of this EMP. (c) The Contractor shall maintain a database of all legislation, regulations and guidance pertinent to the environmental management of the Umgeni Project for the duration of the contract Permits and Permissions ethekwini shall ensure that the requirements for the DWA Permit for altering the bed, banks, course and characteristics of the watercourse (Licence B191/2/1920/40 of 22 June 2006) and/or any amendments thereto is in place prior to permitting any such alterations. The Contractor shall ensure that all pertinent permits, certificates and permissions have been obtained prior to any activities commencing on site and ensure that they are strictly enforced/adhered to. This includes, for example, licence for storage of flammable liquids (obtained from ethekwini Emergency Services). The Contractor shall maintain a database of all pertinent permits and permissions required for the contract as a whole and for critical activities for the duration of the contract Construction Method Statements (a) The Contractor shall submit written Method Statements to the RE for the activities identified by the RE or ECO. A list of activities that will require Method Statements is included in Annexure A. (b) Method Statements indicate what will be done to comply with relevant environmental specification and shall clearly state: Timing and location of activities Materials, equipment and staffing requirements Transporting the materials and/or equipment to, from and within the site The storage provisions for the materials and/or equipment Emergency procedures Umgeni River Canalisation Environmental Management Programme 28 Rev 0.1 / April 2013

33 The proposed construction procedure designed to implement the relevant Environmental Specifications Other information deemed necessary by the RE and/or ECO. (c) Method Statements shall be submitted at least ten working days prior to the proposed commencement of work on an activity to allow the RE (and/or ECO) time to study and approve the method statement. (d) The Contractor shall not commence work on that activity until such time as the Method Statement has been approved in writing by the RE. (e) The Contractor shall carry out the activities in accordance with the approved Method Statement. (f) Under certain circumstances, the RE may require changes to an approved Method Statement. In such cases the proposed changes must be agreed upon in writing between the Contractor and the RE, and appropriate records retained. (g) Approved Method Statements shall be readily available on the site and shall be communicated to all relevant personnel. (h) Approval of the Method Statement shall not absolve the Contractor from any of his obligations or responsibilities in terms of the contract Existing Services and Infrastructure (a) The ethekwini Project Manager shall ensure that: All sewer and water pipelines, storm water outlets and any other service infrastructure are adequately incorporated in the engineering designs That contractors are provided with all the relevant information on existing services, including the survey results and maps Ensure adequate planning for commissioning and switch-over of new services Notify affected service users of dates and duration of any planned services interruptions during switch-over Formal written approval from a professional civil engineer and ethekwini Electricity is obtained for any construction activity such as excavations within 20m of the overhead transmission line tower. This is to ensure that the tower foundations are not undermined A 35 m wide servitude for the overhead transmission line i.e m on either side of the centre line is maintained and that ground levels within the servitude/ wayleave area remain unchanged changed. (b) The Contractor shall ensure that existing services (e.g. roads, pipelines, powerlines and telephone services) are not damaged or disrupted unless required by the contract and with the permission of the RE. (c) The Contractor shall strictly adhering to safety clearances of the Occupational Health and Safety Act at all times when working in or crossing an overhead transmission line servitude. This implies that nothing may approach within 3.8 m of the 132 kv conductors, even for assessing the height of conductors. Failsafe measures must be implemented to safeguard against infringement of safety clearances. (d) The Contractor shall be responsible for the repair and reinstatement of any existing infrastructure that is damaged or services which are interrupted. (e) Such repair or reinstatement will be to the Contractor s cost and shall receive top priority over all other activities. (f) A time limit for the repairs may be stipulated by the RE in consultation with the Contractor. (g) It is the Contractor s responsibility to familiarise himself with the position of existing services and infrastructure that may get damaged due to construction Umgeni River Canalisation Environmental Management Programme 29 Rev 0.1 / April 2013

34 activities and the clearances required by legislation and/or the owner of the servitude Site Location and Contractor s Camp (a) The location and boundaries of the Construction must be agreed with the RE and affected property owners. (b) Any extensions or additions to these areas shall only be possible on obtaining formal written approval from the RE. (c) The site for the Contractor s Camp/s shall be determined in collaboration with the RE such that it is effectively isolated from the surrounding environment and takes into consideration: The need to be more than 50 meters from the water s edge in a position that will facilitate the prevention of contaminated stormwater runoff from the site from entering the watercourse. The risk of public nuisance through for example, noise generation, visual intrusion, light pollution or disruption to access, is reduced Security implications are reduced. (d) The Contractor s Camp/s layout shall take into account availability of access for deliveries and services and any future works. (e) The Contractor s Camp/s should also be of sufficient size to accommodate the needs of all sub-contractors that may work on the project. (f) Utilities and other Service Providers shall be advised of the construction activities. The Contractor will be responsible for any damage to these services/utilities. (g) Where possible, underground services for the Contractor s Camp/s shall be located in common trenches. (h) The Contractor may be required to visually screen a specific part of the Camp/s as instructed by the RE. In these instances, the visual screening shall be aesthetically pleasing and shall be erected by the Contractor prior to commencing any activities. The Visual screening shall be maintained by the Contractor for the duration of the contract. (i) The Contractor shall submit a Method Statement for site establishment layout Environmental Training and Awareness (a) The Contractor and sub-contractors as well as all project management staff shall be aware of the environmental requirements and constraints on construction activities contained in the EMP. (b) Every effort should be made to increase awareness on the Lower Umgeni, with an emphasis on aquatic ecosystem importance, it should be seen as an opportunity to build towards improving the health and biodiversity, and thus the recreation and tourism value of the Estuary and lower stretches of the river. (c) The Environmental Consultant will prepare and present an induction course and environmental awareness training session on the requirements described in the EMP to the RE, Contractor and relevant project management staff (The successful implementation of the environmental controls will in large part depend on how informed the site staff are in this regard). (d) The initial environmental awareness training session shall be held prior to any work commencing on site. Furthermore, follow up courses shall be conducted at regular intervals as a refresher and for all new staff joining the labour force. (e) The Contractor will be required to provide for the appropriate Environmental Training and Awareness as described in this specification in his costs and programming. Umgeni River Canalisation Environmental Management Programme 30 Rev 0.1 / April 2013

35 (f) The Contractor must ensure that all his employees and sub-contractors receive the necessary training and instructions to ensure environmental awareness and adherence to the EMP. (g) The Contractor shall make the arrangements for the EMP induction course and awareness training for all site staff, including sub-contractor s staff. (h) The training should include reference, but not be restricted, to the following: Basic awareness and understanding of the key environmental features of the work site and environs Understanding the importance of and reasons why the environment must be protected Ways to minimise environmental impacts Relevant requirements of the EMP Handling of hazardous substances Prevention and handling of fire. (i) The emphasis of the environmental awareness training should be on any (potential) environmental impacts relating to the construction activities to be undertaken on site and the related environmental precautions, which need to be taken to avoid or mitigate these impacts. (j) Registers of attendance shall be maintained by the Contractor and ECO. (k) The Contractor shall erect and maintain Environmental Information Posters for his employees. These posters shall depict actions to be taken to ensure compliance with aspects of the Environmental Specifications. (l) The Environmental Information Posters shall be erected at the eating areas and any other locations specified by the RE Local Labour Wherever possible, the Contractor should endeavour to use local labour. 6.4 Site Establishment Site Identification (a) The Contractor will produce a plan ( Method Statement ) illustrating the proposed construction camp and proposed working and no-go areas. The plan must be approved by the RE with input from the ECO. It is advisable to locate administrative areas and site camps on previously disturbed land and/or in the least visually sensitive areas. (b) The plan should include reference to the following aspects where pertinent as and where these are required: Proposed working areas No-go areas Contractor s Camp All buildings and offices Cooking and eating areas Sanitation/ablution facilities Storage, spoil, stockpile and lay down areas Hazardous and fuel storage areas Batching plant and workshop/equipment maintenance areas Equipment and plant storage area Vehicle wash areas Umgeni River Canalisation Environmental Management Programme 31 Rev 0.1 / April 2013

36 Waste disposal facilities Access routes Security gates and gatehouses Parking areas and other infrastructure required for the running of the site. Note: No accommodation will be allowed on site (c) The working areas shall be kept to a minimum to reduce the total physical footprint of the construction site and to reduce environmental damage. (d) The working area including all storage areas, latrines, vehicle cleaning areas, waste disposal areas, contractors camp, soil stockpiles etc. should be located well away from normal flow regime channel; and where reasonably feasible in an area above the new embankment stabilisation works. (e) The Contractor shall not use the land forming or connected with the construction site for any purpose other than for the proper carrying out of the works under the contract. (f) Temporary pipelines, power lines, telephone lines and/or other temporary services and facilities shall be located in a manner which will cause the least disturbance and disfiguration to the environment Working Areas and No-go Areas (a) The Construction Site shall be divided into working areas and no-go areas and shall be marked on appropriate plans for reference. (b) Working areas are those areas required by the Contractor to construct the works and as approved by the RE. (c) No-go areas are generally those large areas outside the designated working areas, and may include, but not be limited to: Existing services and infrastructure (e.g. overhead power line towers and bridge pylons) Privately owned land (unless a formal agreement has been signed for access, use or impact) D MOSS areas outside the working areas Watercourses outside the working areas (including the estuary and lower portion of the embankment near the normal flow regime channel, i.e. the inner embankment) The public park opposite the Umgeni Bird Park (and particularly the areas with indigenous trees on the fringe of the park) Any heritage sites that receives the protection from Amafa The Islamic graveyard (at the western side of the proposed embankment stabilisation site) Natural or special features as defined in the Environmental Specification Sensitive Environments as defined in the Environmental Specification. (d) The Contractor shall ensure that all no go areas are demarcated and that no unauthorised entry, litter, stockpiling, dumping or storage of equipment or materials shall be allowed within the demarcated no go areas. (e) Once construction within an area has been completed and the area has been rehabilitated and revegetated, it shall be considered a no go area. (f) In the event that any damage is caused to the no-go areas, the Contractor will be required to repair, restore, reinstate and/or rehabilitate these areas to a standard required by the RE and at the Contractor s cost Site Demarcation and Securing (a) The site shall be provided with signs and display boards at strategic and conspicuous places, which inform the general public of the Umgeni Project, warn Umgeni River Canalisation Environmental Management Programme 32 Rev 0.1 / April 2013

37 of hazardous activities taking place on the site and prohibits unauthorised access. (b) The Contractor shall be responsible for making up and erecting the information boards at the locations indicated and for maintaining them to the satisfaction of the Engineer. (c) The signs and display boards will include the Contractors cell phone number to facilitate complaints/ queries by members of the public. The Contractor shall inform the engineer of his cell phone number prior to the Commencement Date to facilitate its inclusion on the Public Information Boards. (d) All signs and display boards shall be adequately maintained throughout the construction period. (e) Any missing, damaged or dilapidated signs or boards shall be repaired or replaced immediately. (f) Any areas where potentially hazardous construction activities are undertaken or uncovered shall be adequately fenced in and secured to prevent any access of public members and unauthorised people. (g) Prior to construction commencing, the Contractor, RE and ECO shall inspect the site and identify any sensitive environments (as defined in the Environmental Specification) and other No-go Areas. (h) Where necessary, the No-go areas shall be demarcated using materials as specified by the RE. These shall include fencing, plastic tape or other approved materials or means. (i) All trees and/or significant heritage artefacts, which are to be retained are to be (j) clearly indicated on a site plan and demarcated. Trees and/or significant heritage artefacts are to be demarcated shall be clearly marked under the guidance of the RE using materials to be approved by the RE. Tagging by exclusion may be considered, i.e. where the number of trees to be cleared is fewer than those to be retained. (k) Trees and/or significant heritage artefacts shall remain demarcated for the duration of the works on site. Any damaged demarcation shall be repaired or replaced immediately. (l) The Contractor will be required to maintain all demarcation fencing and other demarcating materials for the duration of construction activities or as otherwise instructed by the RE. (m) The Contractor shall ensure that, insofar as he has the authority, no person, plant equipment or material enters the No-go areas at any time. (n) Any areas disturbed outside the demarcated areas or without the permission of the RE shall be subject to rehabilitation at the Contractor s cost Contractor s Camp (a) The Contractor shall implement the following, as required: Suitable security and fencing/encagement for protection against vandalism or theft of hazardous equipment and/or substances, for the purpose of protecting public members from any danger A suitable stormwater drainage system and containment to prevent soil and silt erosion, protect storage areas, to prevent uncontrolled stagnant ponds forming and avoid siltation of water resources A suitable potable water supply An electricity supply which shall be negotiated with the local utility and/or provide his own generators as necessary Telecommunications which shall be negotiated with the local utility Suitable facilities for bathing, washing clothes or vehicles site staff will not be permitted to use open water bodies for such activities Umgeni River Canalisation Environmental Management Programme 33 Rev 0.1 / April 2013

38 Suitable sanitation facilities, adequate for the number of staff on site Facilities for solid waste collection, which will be fully fenced and secured Facilities for waste water management. (b) The method for provision of these services will be approved by the RE Water Supply (a) Abstractions from natural, municipal and/or private water resources (e.g. streams, canals, boreholes, well points and pipelines) for potable water and construction water require a Method Statement for prior approval by the RE. (b) The Contractor shall arrange for the necessary approvals/permits from the relevant authorities/parties for the abstraction of water. (c) No abstraction shall occur from any water course unless approval has been secured from the relevant authority. 6.5 Site Clearance Site Clearance (a) The Contractor shall ensure that all negotiations and compensation for use of land, property, facilities and other relevant items have been satisfactorily completed as defined in the Environmental Specification, before the site is cleared. (b) The Contractor shall ensure that all no-go areas are designated and demarcated before any site clearance is allowed to commence. (c) The Contractor shall retain as much of the outer face of the current embank intact and without clearing of vegetation so that it can provide flood protection to the working face as well as protection from erosion and siltation. This is until such time as the new embankment stabilisation works have been fully instated. (d) No areas outside the site boundaries may be cleared of grass, scrub or tree vegetation unless formal written authorisation to do so has been obtained from ethekwini Development Planning and Management Unit. The RE and ECO must satisfy themselves that such removal is unavoidable or absolutely essential before applying for authorisation. (e) The Contractor shall ensure that the clearance of vegetation is restricted to that required to facilitate the execution of the works. Vegetation clearance shall occur in a planned manner, and cleared areas shall be stabilised as soon as possible. The detail of vegetation clearing shall be subject to the RE s approval and should occur in consultation with the ECO/Environmental Consultant. (f) No soil, vegetation, sewage wastewater, construction material or hazardous substances shall be dumped in water bodies including the estuary and ocean. (g) Topsoil shall be removed separately from areas to be cleared and shall be stockpiled in accordance with the Environmental Specification. (h) The Contractor shall notify the ECO of any site clearing at least one week prior to such clearing commencing. (i) The ECO shall investigate/search the site prior to the commencement of clearing to identify any species that may need to be rescued. Where appropriate the ECO will arrange for specialist assistance. (j) The Contractor shall notify the RE if any previously unidentified graves or artefacts of archaeological or cultural significance are unearthed during site Umgeni River Canalisation Environmental Management Programme 34 Rev 0.1 / April 2013

39 clearance. Work shall be stopped and the relevant heritage authorities notified (e.g. Amafa or an Amafa approved archaeologist/specialist). Works shall commence, upon instruction from the RE, once confirmation has been received from the heritage authority that they have inspected the site and documented the findings Clearance of Hazardous substances (a) It is possible that uncovered hazardous substance or contaminated soil that may have resulted from adjacent industrial activity may occur buried in the embankment. It is the responsibility of the Contractor to inspect the embankment where construction will take place for any potentially hazardous substances. (b) Should any hazardous substances be discovered the Contractor must follow appropriate procedures in terms of notification of relevant authorities and removal or securing of the material or devise/s Topsoil Conservation and Stockpiling (a) Where specified, topsoil shall be excavated to the base of the organic rich A- Horizon and stockpiled separately. The topsoil shall not be mixed or contaminated with any other material. (b) Wherever practical the Contractor should use hand labour for topsoil removal. (c) Topsoil stockpiles should, where possible, be located in previously disturbed or cleared areas away from risk of being affected by floods. No stockpiling shall occur prior to the REs approval of the proposed stockpiling areas. Topsoil stockpiles shall be clearly demarcated and vehicle access restricted. (d) The topsoil shall not be contaminated with any fuels, oils or other construction waste or materials. (e) Topsoil stockpiles are not to exceed 2 m in height. (f) Subsoil shall be stockpiled separately. (g) Compaction of the topsoil stockpiles is not permitted. (h) Topsoil stockpiles are to be maintained in a weed free condition. (i) Erosion of soil stockpiles will not be permitted and appropriate protection of the stockpiles from wind erosion and water erosion must be provided. (j) Where feasible, topsoil shall be replaced by direct return (i.e. replaced immediately on the area where construction is complete), rather than stockpiling it for extended periods. (k) Where soil is to be stockpiled for several months, these stockpiles should be seeded with a quick germinating, annual grass species to stabilise the stockpiles. Alternatively, the stockpiles may be protected by a mulch cover (which is free from alien vegetation and seeds). (l) No materials classed in terms of this Specification as topsoil shall be used as backfill for any excavation Access Roads/Haul Roads (a) The Contractor will be required to prepare a Method Statement on the use of any public roads, construction of any access tracks, the method for upgrading an existing road/track and the proposed method for rehabilitation on completion of the construction works. (b) The Method Statement must provide an assessment of Traffic Impact on public roads that will be used during the construction phase. Umgeni River Canalisation Environmental Management Programme 35 Rev 0.1 / April 2013

40 (c) The Contractor shall comply with all applicable legislation and by-laws with regard to road safety and transport. Traffic safety measures shall be implemented, including appropriate signage and signalmen, where relevant. (d) The Contractor shall notify the appropriate authorities in advance where road closures and similar activities will be required. (e) Access to the construction site and works area and haul routes are to be shown on a site plan and approved by the RE. (f) Access to the construction site and works area shall utilise existing roads and tracks where possible. (g) Upgrading of the access roads shall be undertaken within the existing confines of the road, unless otherwise agreed with the RE. (h) New road infrastructure should be constructed on areas with flat topography and not within any wetland feature, river or dam (i) The Contractor is to maintain the haul roads. Maintenance includes adequate drainage and side drains, dust control and restriction of edge use as per the (j) Environmental Specifications. Movement of vehicles is to be confined to identified roads as far as possible and vehicles may not drive through or make turning circles on privately owned property or property owned by the state for which no authorisation for use has been received. (k) All public roads shall be kept clear of concrete spills, building material, mud and sand. Mud and sand deposited onto public roads by construction activities shall be cleared on a weekly basis. (l) All users of access/haul roads shall not exceed 20km/h. (m) Disruption to regular road users must be minimised. (n) All temporary access routes shall be rehabilitated at the end of the contract to the satisfaction of the RE. (o) Damage to the existing access roads as a result of construction activities shall be repaired to the satisfaction of the RE. The cost of the repairs shall be borne by the Contractor. (p) The Contractor shall ensure traffic safety at all times and shall implement safety measures to this end. General and personal traffic safety is the responsibility of the individual. 6.6 Site Housekeeping General (a) The Construction Site and surrounds are to be maintained in a clean orderly and presentable condition at all times. (b) Regular inspections by the Contractor (and ECO) will be undertaken using checklists to ensure a minimum standard of orderliness is maintained. (c) Construction activities shall avoid causing unnecessary disruption and nuisance to adjacent landowners and the public as a whole. Umgeni River Canalisation Environmental Management Programme 36 Rev 0.1 / April 2013

41 6.6.2 Workshop, Equipment Maintenance and Storage (a) Workshop All routine maintenance of equipment and vehicles shall be undertaken at an appropriate off-site maintenance workshop and only emergency maintenance may be undertaken on-site. If it is necessary to do maintenance on site the Contractor shall obtain the approval of the RE prior to commencing activities. The Contractor shall ensure that there is no contamination of the soil, vegetation or surface water in his workshop and other plant or emergency maintenance facilities. Where a workshop is required, the Contractor will be required to prepare and submit a Method Statement to the RE for approval on the design, construction and use of the workshop and pollution prevention and accident/emergency procedures. The Method Statement should include the following restrictions, at a minimum: The workshop shall have a smooth impermeable floor either constructed of concrete or suitable plastic covered with sufficient gravel to protect the plastic from damage The floor shall be bunded and sloped towards an oil trap or sump to contain any spillages of substances (e.g. oil) Drip trays shall be used to collect the waste oil and lubricants during servicing and shall also be provided in construction areas for stationary plant (such as compressors) The drip trays shall be inspected and emptied daily. Drip trays shall be closely monitored during wet weather to ensure that they do not overflow All static plant shall be located within a bunded area. The bunded area shall have a smooth impermeable surface (plastic or concrete). The impermeable material shall extend to the wall/crest of the bund. The floor of the bunded area shall be sloped towards an oil trap or sump to enable incidental spillage to be removed. The bund shall be designed to reasonably minimise ingress of stormwater run-off. Any spilled substances shall be removed from the bund or oil trap and disposed of to a suitably licensed disposal facility. Any rainwater or wastewater accumulated in a bunded area shall be treated to within wastewater standards acceptable in terms of local bylaws. The workshop shall be kept tidy at all times. (b) Equipment Maintenance and Storage All vehicles and equipment shall be kept in good working order, are serviced regularly and stored in an area approved by the RE. Oil or fuel leaking equipment shall be repaired immediately or removed from the site. All washing of equipment shall be undertaken in the workshop or maintenance areas, which shall be equipped with suitable impermeable floor and sump/oil trap. The use of detergents for washing shall be restricted to low phosphate /nitrate and low sudsing-type detergents. Umgeni River Canalisation Environmental Management Programme 37 Rev 0.1 / April 2013

42 Water from canals, rivers and streams shall not be used for washing of equipment and vehicles Cooking Facilities (a) The Contractor shall designate cooking and eating areas, subject to the approval of the RE. (b) Any cooking on site shall be done on either well maintained gas cookers or by containing fires (e.g. in a drum) and locating them away from flammable vegetation or construction materials. (c) The following will not be permitted: Cooking outside the designated areas and in particular beyond the site Open cooking fires or fires for heating, except in the designated braai (barbeque) areas The use of surrounding and/or indigenous vegetation for cooking or heating fires The feeding or leaving of food for animals. (d) Sufficient bins for waste disposal, as described in the Environmental Specification, shall be present in this area E Light Pollution (a) The Contractor shall ensure that any lighting installed on site for his activities does not interfere with road traffic or cause a reasonably avoidable disturbance to the surrounding community or other uses of the area particularly during the night time. (b) Where the Contractor has authorised night work, low flux and frequency lighting shall be used Security (a) Appropriate fencing, security gates, shelter and/or security guards are to be provided at the Construction Site to ensure the security of all plant, equipment and materials, as well as to secure the safety of site staff 24 hours a day for the duration of the construction phase. (b) The Contractor must ensure that good relations are maintained with local communities, industries and their leaders to help reduce the risk of vandalism and theft. (c) Valuables are to be stored in secure, locked areas. (d) Site staff that are found to be involved in incidences of theft or pose other security risks to the local community are to be dismissed and reported to the authorities General Materials Handling, Use and Storage (a) All materials shall be stored within the Contractor s camp unless otherwise approved by the RE. (b) Stockpile areas shall be approved by the RE. (c) All imported fill, soil and/or sand materials shall be free of weeds, litter and contaminants. Sources of imported materials shall be listed and approved by the RE. (d) Topsoil stockpiles shall be located and managed in accordance with the Environmental Specification. (e) The large amounts of soil and sand which will be excavated will be utilised either for on-site construction purposes or for cap material on municipal landfills within Umgeni River Canalisation Environmental Management Programme 38 Rev 0.1 / April 2013

43 the Durban area; and may under no circumstances be provided or sold to a third party. (f) The Contractor shall ensure that delivery drivers are informed of all procedures and restrictions (including No go areas) required. (g) The Contractor shall ensure that these delivery drivers are supervised during offloading, by someone with an adequate understanding of the requirements of the Environmental Specifications. (h) Materials shall be appropriately secured to ensure safe passage between destinations. Loads including, but not limited to sand, stone chip, concrete slurry, spoil material, refuse, paper and cement, shall have appropriate cover to prevent them from spilling from the vehicle during transit. The Contractor shall be responsible for any clean-up resulting from the failure by his employees or supplier to properly secure transported materials. (i) Incompatible hazardous substances shall not be mixed unless required under supervision of suitably qualified specialist and shall be stored and handled in separated areas. (j) Temporary storage facilities and handling areas for fuels, lubricants, chemicals and other hazardous substances shall be situated on a smooth impermeable surface (plastic liner or concrete). The floor of the bunded area shall be sloped towards an oil trap or sump to enable spilled liquids to be removed. A roofed area is to be provided to prevent the bunded area from filling with rainwater. The integrity of the liner for the bunded area is to remain intact for the duration of the contract until its removal. (k) Any facility used for storage of flammable liquids shall be approved of and (l) licensed by the local Emergency Services. Any water that collects in the bunded area shall not be allowed to stand and shall be removed within one day and taken off site for disposal as approved by the RE. (m) Open storage vessels are to be stored under cover to prevent splash contamination of the surrounding area. (n) All products stored in 200 litre drums shall be dispensed from these drums using appropriate equipment i.e. the products shall not be dispensed by tipping the drums. (o) All decanting of drums containing hazardous substances shall be done within a bunded area. (p) Redundant drums or containers in which hazardous substances were kept shall be disposed of to appropriately licensed disposal facility. The Contractor shall ensure that drums are emptied completely through use of the material or that substances are appropriately disposed. (q) Any electrical or petrol driven pumps shall be equipped and positioned so as not to cause any danger of ignition of the stored product. (r) Collection containers (e.g. drip trays) shall be placed under all dispensing mechanisms for hydrocarbons or hazardous liquid substances to ensure contamination from any leaks is reduced. (s) Regular checks shall be conducted by the Contractor on the dispensing mechanisms for all above ground storage tanks to ensure faulty equipment is identified and replaced timeously. (t) Only empty and externally clean tanks may be stored on bare ground. All empty and externally dirty tanks shall be sealed and stored on an area where the ground has been protected Fuels, Oils, Hazardous Substances and other Liquid Pollutants All potentially hazardous raw and waste materials are to be handled by the Contractor s trained staff and stored on site in accordance with manufacturer s instructions and legal requirements. Umgeni River Canalisation Environmental Management Programme 39 Rev 0.1 / April 2013

44 Appropriate training for the handling and use of such materials is to be provided by the Contractor as necessary. This includes providing for any spills and pollution threats that may occur. Products should be clearly labelled and symbolic safety/hazard warning signs should be provided. Areas for the storage of fuel and other flammable materials shall comply with standard fire safety regulations. All fuel and chemical depot(s) or handling areas shall be adequately located, bunded and lined to prevent potential contamination of any surface water body. See also the Environmental Specification for the handling and storage of materials. (a) Fuels (Petrol and Diesel) and Oil Should it be required to store fuel on site, all necessary approvals regarding storage and dispensing shall be obtained from the appropriate authorities. The location of the fuel storage area shall be away from any area which poses a high risk in terms of water pollution (i.e. they must be located away from water courses and flood risk areas) and shall be approved by the RE The fuel storage area shall be located at least 3.5m from building, boundaries and any other combustible or flammable materials. The Contractor shall ensure that all liquid fuels and oils are stored in tanks with lids and that these are kept firmly shut and locked at all times. The design and construction of the storage facility shall be in accordance with a recognised code and as approved by the RE. The storage containers shall be situated in a bunded area which has a volume of at 110% of the volume of the largest tank. The floor of the bunded area shall be constructed as per the Environmental Specification. Areas for storage of fuels and other flammable materials shall comply with any standard fire safety regulations and may require the approval of the local Emergency Services. Appropriate symbolic signage (No Smoking, No Naked Lights and Danger) must be prominently displayed in and around the fuel storage area. The capacity of the tank shall be clearly displayed and the product contained within the tank clearly identified. Storage facilities are to be removed on completion of the works. No smoking shall be allowed in the vicinity of the fuel storage area. There shall be adequate fire fighting equipment at the fuel storage and dispensing area or areas. The Contractor will be required to produce a Method Statement for the filling of and dispensing from the storage facilities. Where reasonably practical, plant shall be refuelled at a designated refuelling area or at the workshop as applicable. If it is not reasonably practical then the surface under the temporary refuelling area shall be protected against pollution to the reasonable satisfaction of the RE prior to any refuelling activities, as per the Environmental Specification. The Contractor shall ensure that there is always a supply of absorbent material readily available to absorb/breakdown any spilled fuel and where possible is designed to encapsulate minor hydrocarbon spillage. The quantity of such materials shall be able to handle a minimum of 200 litre of Umgeni River Canalisation Environmental Management Programme 40 Rev 0.1 / April 2013

45 hydrocarbon liquid spill. This material must be approved by the RE prior to any refuelling or maintenance activities. (b) Hazardous Substances The Contractor shall provide a Method Statement for hazardous substances to be stored on site, e.g. pesticides and herbicides, fuels, concrete, bitumen, asbestos etc. The Method Statement shall detail the substances/materials to be used together with the procedures for the storage, handling and disposal of the materials in a manner which will reduce the risk of pollution that may occur from day to day storage, handling, use and/or from accidental release of any hazardous substances used. Quantities of fuel, paints and other hazardous material kept at the construction site shall be minimised. Hazardous substances shall be safeguarded from being stolen, vandalised, catching fire or spilling on open ground. Storage of potentially hazardous materials shall be above the 1:100-year flood line, or as agreed with the ECO. These materials include fuel, oil, cement, bitumen, etc. Hazardous chemical substances stored during construction shall be provided with secondary containment (e.g. bunds). The relevant Material Safety Data Sheets (MSDS) shall be available on Site. Procedures detailed in the MSDS shall be followed in the event of an emergency situation. The waste, resulting from the use of hazardous materials, shall be disposed of at a hazardous waste disposal site as approved by the RE. Storage and disposal of waste is regulated through other legislation, which should be complied with i.e. the Occupational Health and Safety Act. Refer to relevant Environmental Specification for specific hazardous substances Solid Waste Management (a) The construction workers must adhere to all the relevant laws and regulations applicable to the disposal of construction waste and rubble (including any demolition waste and waste uncovered during excavations). (b) The site is to be kept clean, neat and tidy at all times and litter is to be avoided. (c) The Contractor shall take care and appropriate measures during excavations to deal with potential health, safety and environmental risk associated with wastes may have historically been dumped at the sites (e.g. flammable and explosive methane gas, hazardous substances such as asbestos containing building rubble) (d) Any hazardous waste uncovered during the construction shall be appropriately removed and disposed. (e) No burying or dumping of any waste materials, litter or refuse shall be permitted. (f) No disposal or dumping of any waste material litter or refuse into water bodies, including the Umgeni River or Estuary, shall be permitted. (g) No waste shall be stored at the construction site for longer than 14 days; apart from non-hazardous building rubble which shall be removed within 90 days (h) The Contractor will be required to prepare and submit a Method Statement on waste control and management at the site. At a minimum, the Contractor shall include the following in the Method Statement: Umgeni River Canalisation Environmental Management Programme 41 Rev 0.1 / April 2013

46 6.6.9 Sanitation The provision of sufficient bins (preferably vermin and weatherproof) at the camp and work sites to store the solid waste produced on a daily basis Waste material prior to being collected for safe disposal, must be stored under cover and within a designated waste collection/storage area. The collection of refuse and waste generated by staff must be done on a daily basis The identification of an appropriate and/or approved temporary waste site for waste generated during the construction contract The final disposal of the site waste at an approved landfill site, or at a site as approved by the RE A litter control plan for the Camp and across the working areas Refuse screens shall be installed at runoff concentration points from parking facilities, wash bays, stormwater outlets, workshop forecourt drainage points, ablution and eating areas. These facilities shall be serviced and monitored at the discretion of the RE Wherever possible, materials used or generated by construction (i.e. glass, paper, plastic, etc) shall be recycled Provision for responsible management of any hazardous waste generated during the construction works. (a) Adequate washing and toilet facilities are to be provided close to the works. (b) Portable chemical toilets at a ratio of 1 toilet per 15 workers shall be provided within 100m of each working front. Portable toilets shall be located above (higher up) and outside the area for the proposed embankment works. (c) Appoint a service provider to remove sewage from the chemical toilets on a regular basis; and provide and ensure for this sewage / sewage sludge to be disposed of at a municipal sewage treatment plant or alternatively on an appropriately designed on-site sewerage treatment plant. (d) Clean the sewage system out regularly and immediately before long weekends, builders holidays and work breaks; and disposed the sewage to the municipal sewage system. (e) All temporary/portable toilets shall be secured to the ground to the satisfaction of the RE to prevent them from toppling over. (f) The type and exact location of the toilets shall be approved by the RE prior to establishment. Septic tanks shall not be used on site. (g) All toilets shall be maintained by the Contractor in a clean sanitary condition to the satisfaction of the RE. (h) Toilet paper shall be provided. (i) A wash basin with adequate clean water and soap shall be provided alongside each toilet. Staff shall be encouraged to wash their hands after use of the toilet, in order to minimise the spread of possible disease. (j) The Contractor shall ensure that no spillage occurs when the toilets are cleaned or emptied and that the contents are removed from the site to an appropriate location/facility. (k) The Contractor shall provide a contingency plan for controlling and containing (l) any spills. Discharge of waste from toilets into the environment and burial of waste is strictly prohibited. (m) The Contractor shall instruct their staff and sub-contractors that they must use toilets provided and not the veld, bush or streams. Umgeni River Canalisation Environmental Management Programme 42 Rev 0.1 / April 2013

47 (n) Staff shall not be permitted to wash themselves or their personal effects in stormwater channels, streams, the river and/or the estuary Wastewater and Contaminated Water Management (a) No grey water runoff or uncontrolled discharges from the site/working areas (e.g. including concrete batching and washdown areas) to adjacent watercourses and/or water bodies shall be permitted. (b) The Contractor shall prepare a Method Statement for the collection, treatment and disposal of sewage wastewater and sludges from site camps. (c) The Contractor shall prepare a Method Statement on the control and management of wastewater and/or contaminated water on site including providing for the appropriate disposal of contaminated water. (d) Water containing such pollutants as cements, concrete, lime, chemicals, bentonite and fuels shall be discharged into a conservancy tank/s or other containment tank/s for treatment (removal of pollutant) or for removal from site. This particularly applies to water emanating from concrete batching plants and concrete swills, fuel storage and refuelling areas and drilling where bentonite or other treatment is required. (e) The Contractor shall also prevent runoff loaded with sediment and other suspended materials from the site/working areas (including stockpiles) from discharging to adjacent watercourses and/or water bodies. (f) Potential pollutants of any kind and in any form shall be kept, stored and used in such a manner that any escape can be contained and ground and surface water not endangered. (g) Wash areas shall be placed and constructed in such a manner so as to ensure that the surrounding areas are not polluted. (h) The Contractor shall notify the RE and ECO immediately of any pollution incidents on site. (i) Any evidence of water related erosion shall be addressed as per the (j) Environmental Specification. Contaminated water, e.g. from vehicle wash and fuel storage areas shall not be discharged to the Municipal sewer system unless approved by the RE. (k) The Contractor shall ensure that no spillage of sewage wastewater shall occur during the decommissioning of the existing and commissioning of new sewage lines. The existing sewage wastewater lines shall be adequately rinsed prior to removal or demolition to prevent any spillage of sewage into the Umgeni River. The Contractor shall provide a Method Statement for these activities. (l) Treated wastewater that is to be discharged to any canal, stream or the other water resource must be adequately monitored for compliance to appropriate standards on a daily basis. (m) Treated wastewater that is to be discharged to sewer shall meet the requirements in terms of the necessary municipal authorisations and bylaws (standards) Stormwater Management and Erosion Control (a) Develop, implement and maintain a Stormwater Management Plan and associated stormwater management system for the construction phase. (b) The contractor must ensure that drainage from the construction site and camp is effectively controlled and that runoff from the site will not culminate in off-site pollution or cause water damage to infrastructure or erosion. The ultimate flow from the development shall not result in any negative impacts (e.g. erosion and siltation) on the lower river embankment and/or estuary and must therefore Umgeni River Canalisation Environmental Management Programme 43 Rev 0.1 / April 2013

48 ensure that stormwater is managed within the overall site as effectively as possible. (c) Remove the soil/sand berm that will result between the cut for the new embankment structure and the river only after construction of the embankment stabilisation works has been completed, so that this berm can form a protective flood barrier for erosion and siltation protection of the work face. For the same reason start construction down-stream and move upstream as well as retain the river side face of the berm undisturbed and vegetated so that the flood protection by the berm is maximised. (d) Remove the soil/sand berm that will result between the cut for the new embankment structure once the stabilisation works have been completed, to prevent it from being washed into the estuary during a flood. (e) The Contractor shall take reasonable measures to control stormwater and the erosive effects thereof and shall provide a Method Statement for approval by the RE. (f) During construction the Contractor shall protect areas susceptible to erosion by installing necessary temporary and permanent drainage works as soon as possible and by taking measures to prevent the surface water from being concentrated in streams and from scouring slopes, banks or other areas. (g) Measures shall be implemented to effectively contain and treat any stormwater contaminated with silt, soil or any other substance in order to protect the estuarine environment, including provision of silt/sediment traps. (h) Clean and dirty areas must be separated. The runoff or stormwater from the dirty areas must be treated as water containing waste and must not enter the stormwater system. (i) Areas affected by construction related activities and/or susceptible to erosion must be monitored regularly for evidence of erosion this includes: Areas stripped of topsoil Soil stockpiles Spoil sites Steep slopes and embankments. (j) On any areas where the risk of erosion is evident, special measures may be necessary to stabilise the areas and prevent erosion. These may include, but not be restricted to: Confining construction activities Using cut-off berms Removing grass sods before construction and replacing them after backfilling Using mechanical cover or packing structures such as geofabric to stabilise steep slopes or hessian, gabions and mattress and retaining walls Straw stabilising Brushcut packing Mulch or chip cover Sand bags Hydroseeding Sprigging or sodding Constructing anti-erosion berms. (k) The erosion prevention measures must be implemented to the satisfaction of the RE. (l) Where erosion does occur on any completed work/working areas, the Contractor shall reinstate such areas and areas damaged by the erosion at his own cost and to the satisfaction of the RE and ECO. Umgeni River Canalisation Environmental Management Programme 44 Rev 0.1 / April 2013

49 (m) Traffic and movement over stabilised areas shall be restricted and controlled. Any damage to the stabilised areas shall be repaired and maintained to the satisfaction of the RE. (n) The Contractor shall be liable for any damage to downstream property caused by the diversion of overland stormwater flows Air Emissions and Odour Control (a) The Contractor will be required to ensure that all vehicles and plant used are maintained in good working order to help reduce air emissions. (b) Exhaust emission control devices are to be installed on vehicles and/or machinery where practical. (c) Lids and covers are to be kept on all containers holding materials, products and chemicals that may produce odours. (d) Store potentially odorous materials, products and/or chemicals downwind of sensitive areas where practical Noise Control (a) The Contractor shall keep noise level within acceptable limits and construction activities shall, where possible, be confined to normal working hours. (b) The use of all plant and machinery shall be appropriate to the task required in order to reduce noise levels and/or environmental damage. (c) Silencers are to be installed and maintained in good working order on machinery, plant and equipment where practical. (d) Appropriate directional and intensity settings are to be maintained on all hooters and sirens. (e) No amplified music shall be allowed at the site. The use of radios, tape recorders, compact disc players, television sets etc. shall not be permitted unless the volume is kept sufficiently low as to avoid any intrusion on members of the public or residents/occupants within range. (f) The Contractor shall not use sound amplification equipment on site unless in emergency situations or as instructed by the RE. (g) Noise levels exceeding 85dB shall only be permitted where approved by the RE. (h) Any such approved construction activities generating output levels of 85 db(a) or more, in the proximity of residential areas or office buildings, shall be confined to the hours 07h00 to 18h00 Mondays to Saturdays. (i) The Contractor shall inform nearby residents/occupants as well as the ethekwini Health Department at least 5 days in advance of any excessive noise that is anticipated due to specific construction activities. (j) Schools, hospitals and other noise sensitive communities that might be affected by high noise activities such as blasting shall be notified by the Contractor at least 5 days before high noise construction activity and impact is due to commence in their vicinity. (k) The contractor shall place an announcement in at least the Natal Mercury as well (l) as a local Thekwini paper at least 7 days prior to any blasting taking place. Should the RE sanction any construction activities outside of normal working hours, affected residents/occupants shall be notified at least 5 days in advance of the event. (m) Any complaints received by the Contractor regarding noise will be recorded and communicated to the RE. Umgeni River Canalisation Environmental Management Programme 45 Rev 0.1 / April 2013

50 Traffic Control (a) The Contractor will be required to prepare Method Statements on traffic safety measures for construction traffic entering, exiting public roads and for the general control of construction traffic. (b) The Contractor shall minimise construction activities in and use of public roads during peak hours. (c) (d) The vehicles of the Contractor and his suppliers shall not exceed a speed of 20 km/h within the site camps. (e) Appropriate traffic warning signs shall be erected and maintained. (f) Trained and equipped flagmen shall be used where access roads intersect any public roads. (g) Should any construction activity, e.g. bringing in of heavy equipment or bulky construction structures disrupt traffic on public roads or Umgeni Park Business activities, the local traffic department, business owners need to be consulted and their instructions followed. (h) Any complaints received by the Contractor regarding traffic disruption will be recorded and communicated to the RE and ECO Disruption of Access to Property (a) Disruption of access to property must be kept to a minimum at all times. (b) Where such disruption is unavoidable, the Contractor shall advise the affected parties and the RE at least seven working days in advance of such disruption Dust Control (a) Dust is regarded as a nuisance when it reduces visibility, soils private property and is aesthetically displeasing. Dust generated by construction related activities must be minimised. (b) The Contractor shall be responsible for the control of dust arising from his operations and activities. (c) Control measures shall include regular spraying of working/exposed areas with water at an application rate that will not result in soil/sand erosion or runoff. The frequency of spraying will be agreed with the RE. (d) The removal of vegetation shall be avoided until such time as clearance is required and exposed surfaces shall be re-vegetated or stabilised as soon as practically possible. (e) The excavation, handling and transport of erodible materials shall be avoided under high wind conditions. (f) Where possible, soil/sand and any other dusty material stockpiles shall be sheltered from the wind. (g) Vehicle speeds shall be limited to minimise the generation of dust on site and on access/haul roads. (h) Any complaints received by the Contractor regarding dust will be recorded and communicated to the RE and ECO. (i) The Contractor shall prepare a Method Statement for dust control. Umgeni River Canalisation Environmental Management Programme 46 Rev 0.1 / April 2013

51 Protection of Sensitive Environments and Conservation of Vegetation and Wildlife (a) Sensitive environments and natural features within and/or close to a construction site, e.g. such associated with the lower embankment, the normal river course and estuary, will be designated as no-go areas and will be subject to the conditions described in the Environmental Specification. (b) The Umgeni estuary is of significant ecological value and as such any significant direct impact or impact on its water quality must be avoided (e.g. minimise siltation and discharge of suspended material into bay Umgeni River waters). (c) Every care must be taken to protect other rare species, to minimise the impact during and post construction of this project. (d) A monitoring programme for surface water and for the duration of the must be commissioned by the Applicant, this will provide for sediment control measures and also ensure that the quality of water of the estuary does not decrease due to the construction activities. The monitoring programme must be in agreement with the Department of Water Affairs. (e) Except to where not altogether avoidable, vegetation shall not be removed, damaged or disturbed. Nor should any unauthorised planting of vegetation take place. (f) Formal written approval shall be obtained from ethekwini Development Planning and Management Unit should impact on any ethekwini Open Space System be necessary. (g) Limit disturbance for the breeding nesting and or feeding habitats and natural movements patterns of the aquatic biota by fencing off sensitive areas as no-go areas. (h) The clearance of the site for construction purposes shall be kept to a minimum. The use of existing cleared, disturbed or hard surfaced areas for the Contractor s Camp, stockpiling of materials etc shall be encouraged. (i) No new access routes, tracks or footpaths shall be cut through indigenous vegetation outside the construction site. (j) Alien trees within the construction site shall be removed. (k) Truncheons from the Ficus sur identified in the CSIR Report Proposed Flood Control Embankments for the Lower Mgeni River at Springfield Park. Preliminary Biodiversity Assessment. Revised CSIR Report. March 2013 (Refer to the Basic Assessment Report Appendix B.1) shall be harvested for replanting in appropriate areas above the banks. (l) Indigenous trees should be trimmed rather than removed wherever possible. (m) Replace aliens with swamp forest/riparian species on the in-stream islands and at the landward edge of the lower banks (species: Ficus sur, Rauvolfia caffra, Voacanga thouarsii, Syzygium cordatum, Barringtonia racemosa, Hibiscus tiliaceus). (n) Areas where construction will occur in close proximity to the non-flood watercourse or estuary must be strictly controlled. The minimum of indigenous plants must be disturbed and the limits of construction activity must be clearly demarcated as per the Environmental Specification. (o) The Contractor s staff must not remove or harvest indigenous trees or medicinal plants, nor must they poach (through trapping, fishing, poisoning or shooting) or otherwise harm wild birds and animals in the sea or on land. (p) The use of indigenous plants as firewood is prohibited. (q) No domestic pets or livestock are permitted on site. (r) Any stray pets/animals must be treated humanely. (s) Problem animals and pests must be handled in accordance with acceptable Veterinarian standards. Umgeni River Canalisation Environmental Management Programme 47 Rev 0.1 / April 2013

52 (t) There is a possibility of encountering harmful species of snakes during the construction works these snakes should be avoided where possible and may only be killed if posing a direct and real danger to staff and where approved by the RE. (u) Immediately before site clearance, the ECO shall facilitate search-and-rescue ( sweep ) operations, by rescuing at least but not limited to individuals of threatened species and re-locating these in neighbouring habitats. (v) Before cutting or trimming trees (as authorised by the RE), the Contractor with the ECO shall ensure that no bird nests are in the portion to be cut. (w) Protected plants, on which impact cannot be avoided, shall be transplanted to a safe position with similar conditions close by, at the direction and instruction of the RE and the ECO. (x) Where the use of herbicides, pesticides and other poisonous substances has been specified, the Contractor shall submit a Method Statement. (y) Should fauna and indigenous flora show signs of deterioration or death as a result of construction activities, e.g. due to water pollution, specialist hydrological or ecological advice shall be sought for the appropriate treatment and remedial procedures to be followed by the contractor. The requirements for such input shall be agreed with the engineer. If liability is found to rest with the Contractor, the costs of containment and rehabilitation shall be on the Contractor s account, including the costs of specialist input. (z) Plastic sheeting, sandbags or geofabric approved by the RE shall be used to prevent the migration of fines through the edges of fill into the water bodies. (aa) Banks shall be suitably stabilised incrementally immediately after construction allows. Upkeep of stabilisation facilities shall be continuously maintained. (bb) The Contractor shall not modify the banks or bed of any portion of the watercourse / waterbody other than necessary to complete the specified works. If such unapproved modification occurs, the Contractor shall restore the affected areas to their original profile. (cc) The Contractor shall preserve all riparian vegetation for use in rehabilitation of those environments. This vegetation shall be kept moist until replanting. Replanting is to be undertaken immediately after surface reinstatement has been completed. (dd) Rocks for use in any gabion baskets or other structures must not be obtained from a watercourse (except when it forms part of the excavated embankment). (ee) The Contractor shall not deface, paint, damage or mark any natural features (such as rock formations) situated within or around the site for survey or other purposes unless agreed with the RE. (ff) Any features affected by the Contractor shall be restored/rehabilitated to the satisfaction of the RE. (gg) The Contractor shall not permit his staff to make use of river water for the purposes of swimming, personal washing and the washing of machinery or clothes Alien Invasive Plant Control (a) Disturbance to the natural vegetation will encourage the establishment of exotic/alien plant invader species. (b) Wherever alien plants are cut or excavated, the cuttings, roots etc. must be gathered into heaps and not spread around in order to prevent cuttings from taking root and re-establishing themselves. (c) Alien plants must be eradicated where they begin to establish themselves in areas previously disturbed by the construction activities, in the working areas and construction camp. Eradication must take place before the plants reach maturity. Umgeni River Canalisation Environmental Management Programme 48 Rev 0.1 / April 2013

53 (d) Identify and manage all declared aliens in accordance with the Conservation of Agricultural Resources Act, 1983 (Act No. 43 of 1983) and eradicate alien invasive vegetation systematically and fully from the site. (e) The ECO will assist in the identification of alien plant species to be removed and will advise on the methods of eradication. Methods may involve hand removal, hoeing by hand, or the application of herbicides. (f) Develop, implement and maintain an alien eradication and rehabilitation programme Protection of Features of Cultural, Historical and/or Archaeological Importance (a) ethekwini shall obtain all relevant permits for the demolition of or impact on any heritage feature protected under relevant legislation. (b) The Contractor will be required to produce Method Statements for all construction activities that will occur within or close to cultural, historical or archaeologically sensitive areas. (c) The Contractor shall fence and demarcate the Islamic grave site, which is located adjacent to the construction site, as a no-go zone prior to the start of construction. The contractor shall ensure that fence and demarcation is maintained throughout the construction period. (d) The Contractor shall treat the graveyard and any community activity at the graveyard with due respect. (e) If remains, graves or artefacts are discovered on site during earthworks, work shall cease and the Contractor shall immediately inform the RE (and ECO) and contact the relevant authority (Amafa). The Contractor shall follow any orders received from RE with regards to any Amafa requirements Fire Prevention and Control (a) The Contractor shall take all reasonable and precautionary steps to ensure that uncontrolled fires are not started as a consequence of his activities on site. (b) Fires within close proximity to the DMOSS areas is prohibited. (c) Permitted heating and cooking facilities are described in the Environmental Specification. No cooking fires are to be left unattended. (d) The Contractor shall ensure that there is basic fire-fighting equipment available on site as per requirement of the local Emergency Services. (e) The Contractor shall supply all site offices, kitchen areas, workshop areas, materials, stores and any other areas identified by the RE with tested and approved fire fighting equipment. (f) Flammable materials should be stored under conditions that will limit the potential for ignition and the spread of fires. (g) Hot work activities shall be restricted to a site approved by the RE. (h) Smoking shall not be permitted in those areas where there is a fire hazard. These areas shall include: Workshop Fuel storage areas Any areas where vegetation or other material is such as to make liable the rapid spread of an initial flame Any areas that could result in fire spreading to neighbouring industrial premises. (i) The Contractor shall ensure that all site personnel are aware of the fire risks and how to deal with any fires that occur. This shall include, but not be limited to: Regular fire prevention talks Posting of regular reminders to staff. Umgeni River Canalisation Environmental Management Programme 49 Rev 0.1 / April 2013

54 (j) Any fires, which occur, shall be reported to the RE immediately and then to the relevant authorities. (k) In the event of a fire, the Contractor shall immediately employ such plant and personnel as is at his disposal and take all necessary action to prevent the spread of the fire and bring the fire under control. (l) Costs incurred through fire damage will be the responsibility of the Contractor, should the Contractor s staff be proven responsible for such a fire Emergency Procedures (a) The Contractor shall submit Method Statements covering the procedures and response plan for the main activities, which could generate emergency situations through accidents or neglect of responsibilities. These situations include, but are not limited to: Accidental fires Accidental leaks and spillages (which may potentially result in soil and/or water contamination) Vehicle and plant accidents Blasting (if required). (b) Specific to accidental leaks and spillages: The Contractor shall ensure that his employees are aware of the procedure for dealing with spills and leaks. The Contractor shall also ensure that the necessary materials and equipment for dealing with the spills and leaks is available on site at all times. (c) Specific to hydrocarbon spills: The source of the spill shall be isolated and the spillage contained using sand berms, sandbags, sawdust, absorbent material and/or other materials approved by the RE. The area shall be cordoned off and secured. The Contractor shall ensure that there is always a supply of absorbent material readily available to absorb/breakdown the spill. The quantity of such materials shall be able to handle a minimum of 200 litres hydrocarbon liquid spill. The Contractor shall notify the relevant authorities of any spills that occur. (d) The Contractor shall assemble and clearly list the relevant emergency telephone contact numbers for staff and brief staff on the required procedures. These contact details shall be listed in English and Zulu. (e) The treatment and remediation of areas affected by emergencies shall be undertaken to the reasonable satisfaction of the RE at the cost of the Contractor where his staff has been proven to be responsible for the emergency Health and Safety The Contractor shall comply with all standard and legally required health and safety regulations as promulgated under the Occupational Health and Safety Act and associated regulations. The Contractor shall provide a standard first aid kit at the site office of each camp and/or at additional identified locations where needed. Umgeni River Canalisation Environmental Management Programme 50 Rev 0.1 / April 2013

55 (a) Public Liability The Contractor shall ensure that staff are made aware of the risks of contracting or spreading sexually transmitted diseases, particularly HIV/AIDS and how to prevent or minimise such risks. The Contractor shall be responsible for the protection of the public and public property from any dangers associated with construction activities, and for the safe and easy passage of pedestrians and traffic in areas affected by the construction activities. All works and construction areas, areas utilised by heavy machinery, which may pose a hazard to humans, are to be protected, fenced, demarcated or cordoned off as instructed by the RE. If appropriate, symbolic warning signs must be erected. Unauthorised persons must be prohibited from entering the construction site during excavations at all times. Speed limits appropriate to the vehicles driven are to be observed at all times on access and haul roads. Operators and drivers are to ensure that they limit their potential to endanger humans and animals at all times by observing strict safety precautions. Telephone numbers of emergency services shall be posted conspicuously in the Contractor s office near the telephone. No unauthorised firearms or explosives are permitted on site. All potentially hazardous activities, e.g. use of hazardous substances, potential methane gas emission during exposure and excavations of historically dumped waste, blasting, trenching etc, need to be managed as per relevant Environmental Specification. (b) Diseases, Heat Stress and Wounds Consideration must be given to the following: Open trenches and other depressions that accumulate stagnant water should be backfilled as soon as possible to prevent the creation of breeding areas for mosquitoes. Cholera and dysentery outbreaks are possible during times of flood. Outbreaks of these diseases must be prevented by providing uncontaminated potable water, suitable ablution, sanitation and eating facilities for site staff. The Contractor should be aware of the signs of heat stress/heat stroke. Plenty of drinking water must be made available on site to prevent dehydration and overheating. Open wounds must be treated timeously with antiseptic/antibiotics to prevent the development of tropical ulcers Community Relations and Control of Community Disruption (a) General The ethekwini Project Manager, ECO and/or the RE shall liaise with local community representative (councillors), Umgeni River Estuary Conservancy and neighbouring property owners, ethekwini Environmental Branch and ethekwini Health on to keep them informed of activities that may affect them. Communication with the SA Police Force, local Emergency Services, the local Coast Guard and Navy may be required as and when required. Umgeni River Canalisation Environmental Management Programme 51 Rev 0.1 / April 2013

56 Liaison shall be through recognised project team members and local authorities. If so required, the Contractor shall erect and maintain information boards in the position, quantity, design and dimensions required by the RE. Such boards shall include contact details for complaints by members of the public. Train staff to respect the property and needs of the adjacent landowners and public areas to minimise any unnecessary disturbance. (b) Community Safety Fence off the site where practically possible. Control access to the site. Ensuring regular patrolling of the construction site. Display of danger warning signs and no public access sign at all potential access roads and paths. Prevention of access to any excavations and steep areas. Appropriate security of all construction plant, equipment, material or substance when not supervised or in use. (c) Community Disruption Operations that are likely to be noisy, dusty or otherwise disruptive shall only commence after due notice and consultation with the community likely to be affected has been carried out. The Contractor shall minimise any disruption to adjacent communities through any or all of the following, at a minimum through the application of the relevant specifications in this EMP: Noise nuisance Dust nuisance Visual intrusion Disruption to access Risk of accidents from traffic or the works themselves (d) The Contractor s employees shall in no way be a nuisance to nearby property owners or leasees. Any complaints received will be reported to the RE, addressed and if necessary the relevant persons will be suspended from the project. (e) Appropriate advance warning (at least 10 days) of potentially disruptive activities (such as blasting) shall be provided to the RE, who will in turn inform the ECO, Contractor, local newspapers and adjacent communities prior to the activity commencing. (f) Private Land and Community Properties Prior to commencing construction activities, the Contractor shall provide appropriate advance warning as described in the Environmental Specification. Where construction activities require the removal of fences from around private property, the land owners/occupants shall be warned at least 5 days in advance. These fences must be reinstated as soon as construction is completed at that site. Temporary fences may be required in certain circumstances as instructed by the RE. Umgeni River Canalisation Environmental Management Programme 52 Rev 0.1 / April 2013

57 Care shall be taken not to damage property and services structures (e.g. roads and electricity supply) of public members and state organisations. All safety clearances must be strictly adhered to. No site clearance will be allowed to proceed without the prior written approval of the RE. No access to private properties will be permitted without the express written permission of the landowner or his/her representative. (g) Grievance Mechanism The RE is to establish a formal grievance mechanism and implement adequate lines of communication through which affected people can lodge a grievance and to help ensure a speedy satisfactory resolution of any disputes. The Contractor will be required to minimise the risk of grievances with the local communities through implementing the specifications described in the EMP. Where grievances occur, the Contractor will be required to assist in the process to investigate and resolve the grievance as effectively and quickly as reasonable. The RE shall keep a Complaints register on Site. The register shall contain: All contact details of the person who made the complaint and information regarding the complaint itself. The investigations undertaken and response provided Actions taken and by whom Any follow-up actions taken. Copies of complaints received are to be copied to the Contractor, and where pertinent, the ECO. 6.7 Construction Phase Excavations (a) Methods for excavation must be selected to reasonably include environmental considerations. The Contractor shall provide a Method Statement for these operations that demonstrates how the environmental impact will be minimised. (b) The Contractor shall take care and appropriate measures during excavations to deal with potential health, safety and environmental risk associated with wastes that may have historically been dumped at the sites (e.g. flammable and explosive methane gas, hazardous substances such as asbestos containing building rubble) (c) Any potentially hazardous substances that may be uncovered during the excavations must be appropriately handled and disposed. (d) The large amounts of soil and sand which will be excavated will be utilised either for on-site construction purposes or for cap material on municipal landfills within the Durban area; and may under no circumstances be provided or sold to a third party. Umgeni River Canalisation Environmental Management Programme 53 Rev 0.1 / April 2013

58 6.7.2 Cement/Concrete Batching and Management (a) A Method Statement for the layout and preparation for any batching plant will be required. (b) Concrete batching plants shall generally be located in an area of low environmental sensitivity, as identified by the RE (in consultation with the ECO). (c) In particular, the concrete batching plant shall be located in a low flood risk area. (d) Should the batching plant be established on ground without any hardstanding, topsoil shall be removed from the batching plant site and stockpiled as per the Environmental Specification. (e) The batching plant site shall be bunded with concrete bunds or sandbags such that runoff cannot escape from the plant site. (f) Concrete shall not be mixed directly on the ground. (g) The concrete batching works shall be kept neat and clean at all times. (h) Contaminated stormwater and wastewater runoff from the batching area and aggregate stockpiles shall not be permitted to enter the stormwater system or river but shall be led to a pit where the water can soak away. (i) Unused cement bags are to be stored so as not to be effected by rain or runoff events. (j) Used bags shall be stored and disposed of in a manner, which prevents pollution of the surrounding environment (e.g. via windblown dust). (k) Concrete transportation shall not result in spillage. (l) Cleaning of equipment and flushing of mixers shall not result in pollution of the surrounding environment. (m) Suitable screening and containment shall be in place to prevent windblown contamination associated with any bulk cement silos, loading and batching. (n) Waste concrete and cement sludge shall be scraped off the site of the batching plant and removed to an approved disposal site. (o) All visible remains of excess concrete shall be physically removed on completion of the plaster or concrete and disposed at an approved disposal site. Washing the remains into the ground is not acceptable. (p) All excess aggregate and sand shall also be removed. (q) After closure of the batching plant or any area where concrete was mixed, all waste concrete/cement sludge shall be removed together with any contaminated soil/sand. (r) Should any open ground be affected, the surface shall then be ripped to a depth of 150mm and the topsoil replaced evenly over the site and re-grassed as per the Environmental Specification. (s) Spillage of wet concrete on public roads could damage roads and shall therefore be cleaned up immediately Planning Borrow Pits and Quarries (a) The contractor shall make use of commercial suppliers for all rock and sand raw materials. (b) The Contractor will not make direct use of any borrow pits and quarries unless he has obtained written approval from the RE and Method Statement has been submitted. (c) The abovementioned Method Statement will provide the detailed description of the location of the borrow pits and/or quarries shall and the procedures that will be followed to adhere to any pertinent national or local legislation (e.g. mineral extraction, safety and noise levels). Umgeni River Canalisation Environmental Management Programme 54 Rev 0.1 / April 2013

59 6.7.4 Blasting (if required) (a) The Contractor will be responsible for obtaining a current and valid authorisation from the relevant authorities prior to any blasting activity. A copy of this authorisation shall be given to the RE. (b) A Method Statement shall be required for any blasting related activities. No blasting will be permitted unless the Contractor has satisfied the RE that his proposed blasting methods and controls are such that no damage will be caused to any adjoining structures, pipelines, service or surrounding sensitive environmental areas. (c) All South African laws and regulations relating to blasting activities shall be adhered to at all times. (d) A qualified and registered blaster shall supervise all blasting and rock-splitting operations at all times. (e) The Contractor shall ensure that the RE is informed of all blasting activities at least 1 month prior to any blasting activity being undertaken. (f) The Contractor shall ensure that appropriate pre-blast monitoring records are in place (i.e. photographic and inspection records of structures in close proximity to the blast area). (g) The Contractor shall allow for good quality vibration monitoring equipment and record keeping on Site at all times during blasting operations as required by the RE. (h) The Contractor shall ensure that local emergency services are notified, in writing, a minimum of 24 hours prior to any blasting activities commencing on Site. (i) The Contractor shall ensure that besides for the specifically targeted structures no further structures are damaged. (j) The Contractor shall take necessary precautions to prevent damage to special features and infrastructure and the general environment, which includes the removal of fly-rock. Environmental damage caused by blasting/drilling shall be repaired at the Contractor s expense to the satisfaction of the RE. (k) The Contractor shall ensure that adequate warning is provided to the local communities immediately prior to all blasting. All signals shall also be clearly (l) given. The Contractor shall use blast mats for cover material during blasting. Topsoil shall not be used as blast cover. (m) Appropriate blast shaping techniques shall be employed to aid in the landscaping of blast areas, and a Method Statement to be approved by the RE, shall be required in this regard. (n) At least one week prior to blasting, the relevant occupants/owners of surrounding land shall be notified by the Contractor and any concerns addressed. Buildings within the potential damaging zone of the blast shall be surveyed preferably with the owner present, and any cracks or latent defects pointed out and recorded either using photographs or video. Failing to do so shall render the Contractor fully liable for any claim of whatsoever nature, which may arise. The Contractor shall indemnify the Employer in this regard Asphalt, Bitumen and Paving (a) During the application/use of the bitumen products, the following shall apply: Over spray of bitumen products outside of the road surface and onto roadside vegetation shall be prevented using a method approved by the RE. Umgeni River Canalisation Environmental Management Programme 55 Rev 0.1 / April 2013

60 When heating bitumen products, only LPG or a similar zero emission fuel shall be used and the Contractor shall take cognisance of appropriate fire risk controls. Stone chip/gravel excess shall not be left on road/paved area verges. This shall be swept/raked into piles and removed to an area approved by the RE Milled or cut out bitumen shall be removed to an area approved by the RE Water quality from runoff from newly /fresh bitumen surfaces shall be monitored by the RE and remedial actions taken where necessary Drums/tanks shall be safely and securely stored Materials requiring disposal shall be disposed of at an appropriate waste facility Open Trench Length (a) Open trench includes the period from initial removal of topsoil/cover to replacement of topsoil/original cover after backfilling. (b) Trenching shall be kept to a minimum through the use of single trenches for multiple service provision. (c) Trench lengths shall be kept as short as practically possible before backfilling and compacting. Unless permitted otherwise by the RE, no more than 300m of trench per working gang shall be open at any time. (d) The planning and selection of trench routes shall be undertaken in liaison with the RE and cognisance shall be given to minimising the potential for soil erosion. (e) The permitted working areas along the trench route shall be clearly defined and marked with painted stakes prior to excavation. (f) At least one end of any open trench shall be sloped to allow egress of any animal or person falling into the trench. (g) Trenches shall be shored where they may pose a safety hazard to workers. (h) Trenches shall be re-filled to the same level as (or slightly higher to allow for settlement) the surrounding land surface to minimise erosion. Excess soil shall be stockpiled in an appropriate manner. (i) Backfilling shall generally be undertaken as soon as practically possible in order to limit the risk of erosion and to encourage the rapid natural regeneration of the disturbed area. (j) Immediately after back filling, trenches and associated disturbed working areas shall, where specified, be covered with appropriate hard standing and/or planted with a suitable plant species. Where there is a particularly high erosion risk, a fabric such as Geojute (biodegradable) shall be used in addition to planting Scour Valves (a) The route of the discharge water from scour valves shall be checked on site by the ECO, RE and Contractor prior to construction to ensure that scouring will not cause erosion or damage to property or disrupt traffic or neighbour s operations activities. (b) Erosion protection measures shall be installed if required Work Stoppage and Temporary Site Closure (a) The RE shall have the right to order work to be stopped in the event of significant infringements of the Environmental Specifications contained within this EMP, until the situation is rectified in compliance with the specifications. In this event, the Contractor shall not be entitled to claim for delays or incurred expenses. Umgeni River Canalisation Environmental Management Programme 56 Rev 0.1 / April 2013

61 (b) In the event of temporary site closure (i.e. a period exceeding one week) the Contractor s Safety Officers shall check the site, to ensure that the following conditions pertain and report on compliance with this clause. The check shall be made in consultation with the RE Fuels/Flammables/Hazardous Materials Stores (a) Fuel stores are as low in volume as practicable. (b) There are no leaks. (c) The outlet is secure and locked. (d) The bund is empty. (e) Fire extinguishers are serviced and accessible. (f) The area is secure from accidental damage through vehicle collision and the like. (g) Emergency and contact numbers are available and displayed. (h) There is adequate ventilation in enclosed spaces. (i) There are no stores or containers within the 1:50 year flood line Safety (a) Site Safety checks have been carried out in accordance with the pertinent Occupational Health and Safety requirements prior to site closure. (b) That there is an inspection schedule and log for use by security or contracts staff. (c) All trenches and manholes are secured. (d) Fencing and barriers in place. (e) Applicable notice boards are in place and secured. (f) Emergency and Management contact details are prominently displayed. (g) Security personnel have been briefed and have the facilities to contact or be contacted by relevant management and emergency personnel. (h) Night hazards such as reflectors, lighting, traffic signage etc are in order and have been checked. (i) Fire hazards identified and the local authority notified of any potential threats e.g. large brush stockpiles, fuels etc. (j) Pipe stockpiles are wedged/secured. (k) Scaffolds are secure. (l) Structures vulnerable to high winds secured. (m) Public access is prevented from hazardous areas during construction Erosion (a) Wind and dust mitigation measures such as straw, brush packs, irrigation etc are in place (b) Excavated and filled slopes and stockpiles are at a stable angle and capable of accommodating normal expected water flows. (c) Re-vegetated areas have a watering schedule and the supply to such areas is secured. (d) There are sufficient detention ponds or channels in place Water Contamination and Pollution (a) Hazardous fuel stores are secure. (b) Cement and materials stores are secured. (c) Toilets are empty and secured. (d) Refuse bins are empty and secured. (e) Bunding is clean. Umgeni River Canalisation Environmental Management Programme 57 Rev 0.1 / April 2013

62 (f) Drip trays empty and secure Commissioning of Services (a) A Method Statement for the commissioning of services shall be provided. (b) All necessary safety precautions must be taken when commissioning of any of the service infrastructure (includes water, sewage wastewater and electricity infrastructure) to avoid impacting on health and safety of employees and public members. (c) Dissipation of electrical currents into waters courses or infrastructure shall be avoided. (d) Leaking of sewage wastewater onto private or state property or into water resources shall be avoided Decommissioning of Services (a) A Method Statement for the decommissioning of services shall be provided. (b) All necessary safety precautions must be taken when decommissioning of any of the service infrastructure (includes water, sewage wastewater and electricity infrastructure) to avoid impacting on health and safety of employees and public members. (c) Dissipation of electrical currents into water bodies or infrastructure shall be avoided (d) Leaking of sewage wastewater onto private or state property or into water resources shall be avoided. (e) Interruption of any services during switch-over shall be as brief as possible Pipeline Cleaning (a) Cleaning/flushing of pipelines shall not cause erosion or impair (down-grade) downstream baseline water quality. The water quality of receiving waters shall be monitored by the Contractor during cleaning/flushing operations. A Method Statement including water quality monitoring shall be approved by the RE. (b) Sewage wastewater and materials used in the sterilisation of pipelines, viz. chlorine solutions, shall be treated as hazardous substances and disposed of as per local municipal bylaws or under the direction and/or supervision of ethekwini and/or DWA. (c) Litter traps shall be installed and maintained at the outflow of all pipelines during construction Crushing (a) The positioning of any crusher plant shall take cognisance of minimising noise nuisance to adjacent communities and landowners. (b) The site of any crusher shall be fenced and sign-posted, and access to all unauthorised persons and vehicles shall be strictly prohibited. (c) In order to minimise dust a water spray system may be required at the crusher and pre- and post-crush stockpiles. (d) All fuels and oils required for the crusher infrastructure shall be stored in the fuel store, if one is present on Site, or in an appropriately bunded and secured area Demolition (a) Hazardous building materials, including asbestos shall be identified prior to demolition of any buildings and dealt with in accordance with the safety and Umgeni River Canalisation Environmental Management Programme 58 Rev 0.1 / April 2013

63 health legislation. A Method Statement, outlining the proposed approach to the disposal of these materials, must be supplied for approval by the RE. (b) The Contractor shall be responsible for ensuring that the buildings to be demolished do not require any specific permits for demolition or are designated as of cultural value and/or are protected as a consequence. (c) Should any artefacts of potentially significant heritage value be uncovered the relevant Environmental Specification shall apply. (d) Municipal and other services shall be isolated prior to any demolition occurring. (e) Safety legislation shall be strictly adhered to in demolishing buildings and structures. (f) A Safety officer shall be appointed to oversee the safe demolition of buildings and structures. (g) Demolition sites shall be kept in a neat, tidy and safe condition. (h) Hazardous and non-hazardous materials shall be separated on Site and disposed off at appropriate licensed disposal sites. The Contractor shall supply the RE with a certificate of disposal Drilling and Jackhammering (a) The Contractor shall submit a Method Statement detailing his proposals to prevent pollution during drilling operations. This shall be approved by the RE prior to the onset of any drilling operations. (b) The Contractor shall take all reasonable measures to limit dust generation as a result of drilling operations. (c) Noise and dust nuisances shall comply with the applicable standards. (d) The Contractor shall ensure that no pollution results from drilling operations, either as a result of oil and fuel drips, or from drilling fluid. (e) All affected parties shall be informed at least one week prior to the onset of the proposed drilling/ jackhammering operations, and their concerns addressed. (f) Any areas or structures damaged by the drilling and associated activities shall be rehabilitated by the Contractor to the satisfaction of the RE and at cost to the Appoint Contractor Pumping and Sumping (a) A drip tray shall be placed beneath all non-submersible pumps in order to prevent fuel spills and leaks from contaminating soil, surface and groundwater. (b) Contaminated water from pumps and sumps may not be discharged into surrounding watercourses and a Method Statement for discharge of this contaminated water shall be required Retaining Walls and Gabions (a) A Method Statement, approved by the RE, shall be required to deal with these structures. (b) Rocks for use in gabion baskets/reno-mattresses shall be obtained from a source approved by the RE. (c) Rocks for use in gabion baskets/reno-mattresses shall not be obtained from a watercourse Rock & Concrete Breaking (a) Mechanical methods of rock and concrete breaking, including Montabert type breakers, jackhammers and boulder busting, have noise and dust impacts that shall be addressed. Umgeni River Canalisation Environmental Management Programme 59 Rev 0.1 / April 2013

64 (b) Boulder buster use requires that blasting protocols shall be followed. (c) Occupants/Residents shall be notified at least one week prior to these activities commencing, and their concerns addressed. (d) Mechanical and chemical breaking shall require a Method Statement approved by the RE before commencing. 6.8 Rehabilitation General (a) Develop a Rehabilitation Plan that provides for effective, systematic and continual remediation and rehabilitation of the site and impacted areas outside the site to a high standard in accordance with all the relevant requirements of this EMP and the Basic Assessment specialist studies; including but not limited to the following (as a summary): Landscape exposed and/or destabilised areas to blend in with the surrounding natural areas Provide for and arrange for the safe removal and legal disposal of any and all hazardous substances from the area to be rehabilitated Provide for all areas disturbed during the development of the proposed facility; including areas outside the site footprint (e.g. access tracks) and the natural areas inside the site boundaries, to be effectively rehabilitated with locally occurring indigenous species Provide for ultimate remediation of the development footprint to be remediated effectively to allow for the relevant change in land use; and in doing so, follow all relevant planning requirements that would be applicable at the time Undertake rehabilitation out to a high standard so that stabilisation, aesthetic form and ecological sustainability are able to rapidly improve with time. Planting of indigenous trees in accordance with the specifications of the CSIR Report Proposed Flood Control Embankments for the Lower Mgeni River at Springfield Park. Preliminary Biodiversity Assessment. Revised CSIR Report. March 2013 as well as advice from the ethekwini Parks Department. (b) Rehabilitation shall be required for all specified areas disturbed by the works. (c) The remaining soil and rubble between the new embankment/flood protection works and the inner, i.e. non-flood-flow, embankment shall be removed (d) The outer embankment shall be shaped to a gradual gradient descending towards the inner embankment, with the slope ending a minimum of one (1) metre above the edge of the inner embankment. (e) The bank from the gabion structure to the edge of the removed fill shall be landscaped to a topology equivalent to the natural condition of the river/estuary and vegetated with appropriate stabilising vegetation immediately after excavation (f) Rehabilitation shall ensure that all specified areas disturbed by the works are returned to a similar or better state than before the construction works commenced. (g) The Contractor shall rehabilitate all disturbed areas to the satisfaction of the RE. Umgeni River Canalisation Environmental Management Programme 60 Rev 0.1 / April 2013

65 (h) The Contractor should implement a programme of progressive rehabilitation, i.e. once works are complete in particular areas, rehabilitation and/or re-vegetation could begin. (i) A programme of progressive rehabilitation will provide an opportunity to assess whether or not the methods employed are suitable and successful. Where rehabilitation of an area is not successful, the Contractor will rehabilitate these areas at no additional cost to the Employer. (j) The Contractor shall provide the RE with a comprehensive plan for the rehabilitation of the entire site for approval. The following points must be taken into account when drawing up the Rehabilitation Plan: The plan should be flexible i.e. where measures are found to be inefficient, the plan shall be modified at no additional cost to the Employer Restoration will include, at a minimum, removing unused materials, rubble and foundations, repair any structures or infrastructure that has been impacted/ altered without directly forming part of the new embankment structure or infrastructure Any compacted ground will be remediated by loosening of soil, evenly spreading of topsoil and re-establishing grass cover The Contractor shall be responsible for the successful rehabilitation and/or re-vegetation of the site within the contract defect/warranty period Successful re-vegetation means 80% of the seeded area is covered with grass/groundcover The inclusion of grass seed mixes for summer and winter The inclusion of suitable fertilisers and application rates The rehabilitation of all temporary access tracks, haul roads and any other disturbed areas outside of the approved working areas to their original condition will be at the Contractor s expense (k) Rehabilitation may include the following activities: Clearance of rubble associated with construction, including removal of surplus materials, excavation and disposal of consolidated waste concrete and concrete wash water, litter etc. Removal of all soil/sand contaminated by hydrocarbons by excavation to the depth of contaminant penetration and removal to an appropriate landfill site Backfilling and contouring using stockpiled subsoil removed during site clearing Finishing and grading of final levels of all disturbed areas shall be consistent with the natural topography of the area, where feasible Rehabilitation of all drainage lines affected by construction to approximately their original profile. Where this is not feasible due to technical constraints, the profile is to be agreed upon by the RE Ripping along the contour of compacted disturbed areas and soils, including stockpile areas, to a depth of 150mm prior to the replacement of topsoils, except where otherwise specified by the RE Replacing topsoil to the required depth and scarification consistent with the natural contour Re-vegetation if insufficient topsoil is available, e.g. selective sodding or seeding The method of vegetation removal and establishment where required may be specified by the RE Umgeni River Canalisation Environmental Management Programme 61 Rev 0.1 / April 2013

66 The eradication of young invasive/alien species that may have grown up during the construction period in impacted and rehabilitated areas The removal of visually detracting or environmentally unacceptable piles of blast rock and boulders to an approved spoil site Grass Seeding (a) Grass seeding shall be carried out where specified by the RE under the guidance of the ECO. In most cases, the importation of suitable and weed- free topsoil and seeding will be required. (b) In assessing the need for seeding, the RE shall take into account the following conditions: On slopes where the gradient exceeds 15% in long or cross section On high-lying exposed slopes where the soil will dry out easily Where existing topsoil is thin (less than 80 mm) Where soil is very infertile Adjacent to a watercourse On embankments of permanent roads created as part of the Contract The need to inhibit re-infestation of alien invasive weeds. (c) The RE shall assess the conditions timeously before final cut or filling is undertaken and specify areas which are to be seeded. (d) Where grass seeding is deemed to be necessary, the whole of the disturbed corridor shall be seeded and not only the width of the excavation. (e) Seeding is to be undertaken during the growing season Rehabilitation of Trenches and Impacted Areas (a) After backfilling the trench, the topsoil shall be replaced on top and only lightly compacted, e.g. by trampling under foot. (b) Where grass seeding is required, it must be carried out within 2 days of topsoil replacement and before lightly compacting the soil and preferably during the growing season. (c) Care shall be taken to ensure that the surface is finished in a manner, which does not result in the channelling of water or the concentration of flows. (d) Where slope gradients exceed 15% in long section, anti-erosion berms shall be made which are angled at ± 10 across the contours such that they lead water off the disturbed corridor. (e) The erosion berms shall be made after backfilling and before topsoil replacement. 6.9 Operational Management and Monitoring Phase General Inspection Monitoring and Reporting (a) The RE shall: Liaise with the Employer and ECO as appropriate Keep a register of major incidents (spills, injuries, complaints, legal transgressions, spot fines and penalties etc) and other documentation related to the EMP. Umgeni River Canalisation Environmental Management Programme 62 Rev 0.1 / April 2013

67 Report any major spills to the Department of Agriculture and Environmental Affairs (DAEA) and Department of Water Affairs (DWA) immediately. (b) The ECO shall: Conduct regular inspections to ensure that the system for implementation of the EMP is operating effectively. The audit shall check that a procedure is in place to ensure that: The Method Statements and EMP being used are the up to date versions Variations to the EMP/Method Statements and non-compliance and corrective action are documented Appropriate environmental training of personnel is undertaken Emergency procedures are in place and effectively communicated to personnel. Liaise with the RE on a regular basis Ensure that appropriate corrective and preventive action is taken by the Contractor once instructions have been issued through the RE. (c) The Contractor shall: Inspect the site on a daily basis to ensure that the environmental specifications are adhered to Provide the RE with a verbal report, on a weekly basis, detailing both compliance with the EMP as well as environmental performance Maintain a record of major incidents (spills, impacts, complaints, legal transgressions etc) as well as corrective and preventive actions taken, for submission to the Responsible Person at the scheduled weekly report back meetings. (d) The Environmental Consultant and ethekwini Environmental Manager shall: Undertake independent environmental audits to ensure that the system for implementation of the EMP is operating effectively, and that the ECO is undertaking his tasks effectively Compliance with the EMP (a) The Contractor and/or his agents are deemed not to have complied with the EMP and remedial action if: Within the boundaries of the site, extensions, haul/access roads and in adjacent water/wetland bodies, there is evidence of contravention of the EMP clauses Environmental damage ensues due to negligence The Contractor fails to comply with corrective or other instructions issued by the RE, within a time period specified by the RE Tolerances (a) Environmental management is concerned not only with the final results of the Contractor s operations to carry out the Works, but also with the control of how those operations are carried out. (b) Tolerance with respect to environmental matters applies not only to the finished product but also to the standard of the day-to-day operation required to complete the Works. Umgeni River Canalisation Environmental Management Programme 63 Rev 0.1 / April 2013

68 (c) It is thus required that the Contractor shall comply with the environmental requirements on an ongoing basis and any failure on his part to do so will entitle the RE to certify the imposition of a penalty subject to the details set out Penalties (a) Penalties will be issued for the transgressions and non-compliances where the Contractor inflicts non-repairable damage upon the environment or fails to comply with any of the environmental specifications. He shall be liable to pay a penalty over and above any other contractual consequence. The Contractor is deemed NOT to have complied with this Environmental Specification if: There is evidence of contravention of the Environmental Specification within the boundaries of the site, site extensions and/or haul/ access roads Environmental damage ensues due to negligence The Contractor fails to comply with corrective or other instructions issued by the RE with in a specific time The Contractor fails to respond adequately to complaints from the public. (b) A list of incidents and associated penalty value shall be prepared by the Environmental Consultant and reviewed by the Consultant for inclusion in the specific EMP and incorporated into the Tender Documents. (c) Penalties may be issued per incident at the discretion of the RE. The value of the penalty imposed shall be as defined in the contract and enforcement shall be at the discretion of the Employer. (d) Such fines will be issued in addition to any remedial costs incurred as a result of non-compliance with the EMP. The RE will inform the Contractor of the contravention and the amount of the penalty, and will deduct the amount from monies due under the Contract. (e) The penalty monies will become the property of the Employer. (f) The RE shall be the judge as to what constitutes a transgression in terms of this clause subject to the provisions of the General Conditions of Contract. In the event that transgressions continue, the Contractor s attention is drawn to the provisions of the General Conditions of Contract, under which the RE may cancel the Contract. (g) For each subsequent similar offence, the penalty may, at the discretion of the RE be doubled in value to a maximum value to be determined by the RE. (h) Payment of any penalty in terms of the contract shall not absolve the offender from being liable from prosecution in terms of any law. (i) Penalties for the typical incidents detailed below, will be imposed by the RE on the Contractor and/or his Sub-contractors the typical incidents listed below are not exhaustive. Umgeni River Canalisation Environmental Management Programme 64 Rev 0.1 / April 2013

69 Typical Incidents incurring penalties Value Failure to submit Method Statements timeously. R5, Failure to secure construction site from public access. R5, Failure to demarcate working servitudes and/or maintain demarcation R1, tape. Working or parking vehicles outside of the demarcated servitude R1, and/or within the boundaries of a no-go area. Failure to strip topsoil with intact vegetation. R1, Failure to stockpile topsoil correctly. R1, Failure to stockpile materials in designated areas. R1, Pollution of water bodies including increased suspended solid loads. R5, Failure to provide adequate sanitation, waste disposal facilities or R1, services. Failure to demarcate No-go Areas before commencing construction R1, clearance and other activities Insufficient education of staff regarding environmental matters and R site housekeeping practices Use of soil in an unspecified manner R Stockpile of soils and materials outside demarcated areas R1, Inappropriate mixing of cement/concrete and poor management of R1, slurry Untidiness and litter at camp. R Unauthorised removal of indigenous trees, medicinal or other plants. R1, Failure to erect temporary fences as required. R1, Failure to reinstate disturbed areas within the specified timeframe. R1, Fire costs of runaway fires will be borne by the Contractor, should R5, he/she be proven responsible for such fires. Failure to provide equipment for emergency situations R1, Animal poaching. R3, Defacing, painting or damaging natural or heritage features R1, Damaging cultural, historical and/or archaeological sites of importance R5, Failure to maintain basic safety measures on site. R1, Failure to obey site protection measures specified by the RE. R1, Failure to carry out required community liaison, damage to property R1, etc, without prior negotiation and/or compensation and other social Umgeni River Canalisation Environmental Management Programme 65 Rev 0.1 / April 2013

70 Typical Incidents incurring penalties Value infringements. Persistent and un-repaired oil leaks from machinery. The use of R5, inappropriate methods of refuelling. Failure to provide drip trays and/or empty them frequently. R2, Inappropriate use of bins and poor waste management on site. R Inappropriate offsite disposal of waste from site. R5, Deliberate lighting of illegal fires on site. R The eating of meals on site outside the defined eating area. Individual R not making use of the site ablution facilities. Dust or excess noise on or emanating from the site. R Inappropriate use of adjacent watercourses and water bodies such R2, as for unapproved water abstraction, washing of vehicles, wastewater disposal and use by staff for washing. Any person, vehicle, item of plant, or anything related to the R Contractor s operations causing a public nuisance. Improper use of plant or equipment. R Failure to maintain a register of incidents on site. R1, Failure to remove all temporary features and leftovers from the R10, construction site and works areas upon completion of the works. Any contravention with Method Statement R5, Any other contravention of the environmental and health and safety R1, specification. Umgeni River Canalisation Environmental Management Programme 66 Rev 0.1 / April 2013

71 6.10 Completion of Contract and Decommissioning of the Site Completion of Contract (a) Prior to completion of the Contract, the RE is to timeously notify the ECO and the Employer s Environmental Manager of Practical Completion meetings and snagging lists to provide an opportunity to identify work outstanding or incomplete. (b) The RE is to timeously inform the ECO and the Employer s Environmental Manager of Contract Completion so that a final audit can be arranged Decommissioning of the Site (a) On completion of the Contract, the Contractor shall decommission the Contractor s Camp and works. This shall include the following: Removal of all remaining structures, services, facilities, unless sold of given to the landowner. Removal of all remaining construction rubble and waste, to be disposed of at an appropriate waste disposal site. Reinstatement and rehabilitation of all remaining disturbed area, including temporary access routes, turning circles, parking areas, etc Measurement and Payment The Contractor shall include all costs for the EMP in his Contract with the Employer. Umgeni River Canalisation Environmental Management Programme 67 Rev 0.1 / April 2013

72 7 ADDITIONAL REQUIREMENTS The Contractor will be required to provide the following documents as part of the contract documents: Statement on Environmental Management This should describe in a simple statement, the Contractor s understanding and commitment to implementing the Umgeni Project EMP. It should also include reference to the management of the EMP itself, to ensure that the document remains pertinent to the activities on site. Organisation and Management Structure This should outline the roles and responsibilities for each of the key staff who will implement and/or monitor the implementation of the Umgeni Project EMP. Programme for Implementation This should include reference to the following: Procurement of equipment and materials and programme for arrival on site. Environmental Training programme. Timing of construction activities linked to implementation of Environmental Speci-fications. Preparation of Method Statements. Environmental and other auditing schedules. This section may best be represented with the addition of plans and drawings rather than plain text alone. Management and Monitoring This should describe the manner in which the implementation of the EMP will be managed and how the potential impacts of the works may be monitored for the duration of the contract. Measurement and Payment This should include a statement or instructions on the coverage of environmental costs for the contract. Umgeni River Canalisation Environmental Management Programme 68 Rev 0.1 / April 2013

73 8 ANNEXURES Annexure A: Construction Activities that will require Method Statements Annexure B: Project Start Up and Site Inspection Sheet Annexure C: Routine Site Inspection Sheet Annexure D: Site Decommissioning Inspection Sheet Annexure E: Site Inspection Report Structure Umgeni River Canalisation Environmental Management Programme 69 Rev 0.1 / April 2013

74 ANNEXURE A: Construction Activities that will require Method Statements. Detailed recommendations and conditions for inclusion are detailed in the different sections above and contractors should take cognisance of the mitigation measures of the EMP prior to formulating method statements for the construction activities. ACTIVITY Access Routes and Roads Alien Plant Clearing Blasting Excavation Borrow Pit Bunding Cement/Concrete Batching Contaminated Water Demolition Drilling and Jack Hammering Dust Earthwork, Erosion Control and Stormwater management SPECIFICS Upgrading and construction of access routes Rehabilitation of temporary access routes Location of proposed access routes Method of control to be used for the eradication or control of alien vegetation Details of all methods and logistics associated with blasting Method for all excavations, including minimisation of environmental impact such as siltation and sedimentation of the Umgeni River and the Estuary Establishment and use of any new borrow pit. Method for the bunding of static plant Location, layout and preparation of cement/ concrete batching facilities including the methods employed for the mixing of concrete including the management of runoff water from such areas Contaminated water management plan, including the containment of runoff and polluted water Proposed methods of demolition Method of drill coring with water or coolant lubricants Methods to prevent pollution during drilling operations Dust control plan Method for the control of erosion during bulk earthworks operations Method of erosion control of spoil materials Umgeni River Canalisation Environmental Management Programme 70 Rev 0.1 / April 2013

75 ACTIVITY Emergency Environmental Awareness Course SPECIFICS Method of undertaking earthworks, including hand excavation and spoil management Construction site drainage design and management Emergency construction Method Statements Logistics for the environmental awareness course for all the Contractor s employees Logistics for the environmental awareness course for the Contractor s management staff Fire, Hazardous and Handling and storage of hazardous waste Poisonous substances Emergency spillages procedures and Management compounds to be used Emergency procedures for fire Use of herbicides, pesticides and other poisonous substances Methods of the disposal of hazardous building materials, including asbestos, fibre claddings, refrigerants and coolants. Methods of refuelling vehicles and plant Details of methods for fuel spills and clean up operations Refuelling of construction vehicles in high flow areas Method of refuelling dredgers during dredging operations Piling, jacking and The method of piling operation (e.g. driven or bored) or in thrust Boring situ casting or pre-cast pile structures Pipeline cleaning Method for dealing with all cleaning activities including disposal of sewage wastewater and rinse water. Rehabilitation Rehabilitation of disturbed areas and revegetation after construction is complete Retaining walls and gabions Umgeni River Canalisation Environmental Management Programme 71 Rev 0.1 / April 2013

76 ACTIVITY SPECIFICS Method for construction and installation of retaining walls/gabion baskets. Rock breaking Details of chemical applications to be used for rock breaking Services Method of commissioning the various service Commissioning and infrastructure to ensure minimisation of environmental Decommissioning health and safety risk Site Establishment Layout and preparation of the construction camp Method of installing fences required for no go areas, working areas and construction camp areas Location, layout, preparation and operation of all wash areas, including vehicle wash, workshop washing and paint washing and clearing Method of vegetation clearing. Sources of materials Details of materials imported to the site (where applicable) Traffic Traffic safety measure for entry/exit onto/off public roads Waste Control and Management Water abstraction Types of wastes generated Classification of waste Location of designated waste areas On-site disposal facilities Collection arrangements Disposal procedures Disposal site verification Record keeping of waste consignment notes Solid waste control and removal of waste from site Methods for the disposal of vegetation cuttings, tree trunks and/or building materials Water abstraction from water resources Umgeni River Canalisation Environmental Management Programme 72 Rev 0.1 / April 2013

77 ANNEXURE B: Project Start Up and Site Inspection Sheet Umgeni River Canalisation Environmental Management Programme 73 Rev 0.1 / April 2013

78 PROJECT START UP INSPECTION SHEET Project: Date Contract No.: Completed by: Contractor: ES Environmental Aspect Yes No PLANNING N/A Comments Action ESTABLISHMENT CLEARANCE Umgeni River Canalisation Environmental Management Programme 74 Rev 0.1 / April 2013

79 PROJECT START UP INSPECTION SHEET Umgeni River Canalisation Environmental Management Programme 75 Rev 0.1 / April 2013

80 ANNEXURE C: Routine Site Inspection Sheet Umgeni River Canalisation Environmental Management Programme 76 Rev 0.1 / April 2013

81 ROUTINE SITE INSPECTION SHEET Project: Date Contract No.: Completed by: Contractor: ES Environmental Aspect Yes No HOUSEKEEPING N/A Comments Action CONSTRUCTION ACTIVITIES REINSTATEMENT AND REHABILITATION Umgeni River Canalisation Environmental Management Programme 77 Rev 0.1 / April 2013

82 ANNEXURE D: Site Decommissioning Inspection Sheet Umgeni River Canalisation Environmental Management Programme 78 Rev 0.1 / April 2013

83 SITE DECOMMISSIONING INSPECTION SHEET Project: Date Contract No.: Completed by: Contractor: ES Environmental Aspect Yes No DECOMMISSIONING OF THE SITE N/A Comments Action Umgeni River Canalisation Environmental Management Programme 79 Rev 0.1 / April 2013

84 SITE DECOMMISSIONING INSPECTION SHEET ANNEXURE E: Site Inspection Report Structure Umgeni River Canalisation Environmental Management Programme 80 Rev 0.1 / April 2013

85 SITE DECOMMISSIONING INSPECTION SHEET 1. Purpose of the Site Inspection Report The purpose of the Site Inspection Report is to describe the results of the site inspections undertaken by the ECO or delegated responsible person so that the level of compliance with the EMP can be monitored throughout the contract. In particular, it will be expected to summarise the following: The key results; Trends observed; Key issues observed; Problems encountered; Actions required and response taken or to be taken; and Recommendations. The Site Inspection Report should conclude with a commentary on the overall performance of the Contractor in terms of meeting the requirements of individual/groups of Environmental Specifications and/or EMP as a whole. 2. Preparation of the Site Inspection Reports Site Inspection Reports are expected to be prepared regularly throughout a given construction contract, including (but not be limited to) the following: Prior to the handover of the site to the Contractor; At regular stages throughout the construction works, and particularly with the commencement of particularly significant activities; and At the decommissioning of the site and prior to the handover of the site to the Employer/Operator. 3. Recommended Structure for the Site Inspection Reports The following report structure is suggested for the Site Inspection Report: Umgeni River Canalisation Environmental Management Programme 81 Rev 0.1 / April 2013

86 SITE DECOMMISSIONING INSPECTION SHEET Introduction By way of setting the context for the Site Inspection Report, this section should outline the following: The need for the Site Inspections, and reporting. Purpose of the Site Inspection Report. The scope of coverage of the Site Inspection Report. Environmental Management Requirements This section should summarise the environmental requirements for the contract and for the construction works, and against which environmental performance is assessed. Methodology This should describe the activities undertaken during the particular site inspection, such as: A site walkabout with the RE. A review of documents and records, such as complaints records and/or incidents reports maintained by the Contractor and/or ECO. Consultations with pertinent parties on site. Findings of the Site Inspection This should contain reference to the following: A commentary on the level of compliance with key aspects of the Environmental Specifications, as listed in the checklist(s). Details of issues, infringements, problems and non-compliances encountered. Recommendations on actions to be undertaken to address any issues, infringements and/or non-compliances. Conclusions This should include an overall statement on the level of compliance observed during the site inspection. Umgeni River Canalisation Environmental Management Programme 82 Rev 0.1 / April 2013

87 SITE DECOMMISSIONING INSPECTION SHEET Annexures Annexures should be used to store supporting information to the main document, such as: Photographs. A quick reference, summary table of issues of concern and the necessary corrective measures required to address these issues. Umgeni River Canalisation Environmental Management Programme 83 Rev 0.1 / April 2013

88 DOCUMENT CONTROL FORM IP180_B CLIENT : ethekwini Municipality: Coastal, Stormwater and Catchment Department PROJECT NAME : Umgeni River Canalisation PROJECT No. : J25130/D TITLE OF DOCUMENT : ELECTRONIC LOCATION : UMGENI RIVER CANALISATION: ENVIRONMENTAL MANAGEMENT PROGRAMME J25130 D - Umgeni Canalisation BA\G - REPORTS Approved By Reviewed By Prepared By REVISION 0.1 NAME Mervin Olivier NAME Gisela Fechter NAME J. Jegels & K. de Jong DATE 30 April 2013 SIGNATURE SIGNATURE SIGNATURE This report, and information or advice, which it contains, is provided by GIBB (or any of its related entities) solely for internal use and reliance by its Client in performance of GIBB s duties and liabilities under its contract with the Client. Any advice, opinions, or recommendations within this report should be read and relied upon only in the context of the report as a whole. The advice and opinions in this report are based upon the information made available to GIBB at the date of this report and on current South African standards, codes, technology and construction practices as at the date of this report. Following final delivery of this report to the Client, GIBB will have no further obligations or duty to advise the Client on any matters, including development affecting the information or advice provided in this report. This report has been prepared by GIBB in their professional capacity as Consulting Engineers. The contents of the report do not, in any way, purport to include any manner of legal advice or opinion. This report is prepared in accordance with the terms and conditions of the GIBB contract with the Client. Regard should be had to those terms and conditions when considering and/or placing any reliance on this report. Should the Client wish to release this report to a Third Party for that party's reliance, GIBB may, at its discretion, agree to such release provided that: (a) GIBB s written agreement is obtained prior to such release, and (b) By release of the report to the Third Party, that Third Party does not acquire any rights, contractual or otherwise, whatsoever against GIBB and GIBB, accordingly, assume no duties, liabilities or obligations to that Third Party, and (c) GIBB accepts no responsibility for any loss or damage incurred by the Client or for any conflict of GIBB interests arising out of the Client's release of this report to the Third Party. Website : GIBB (Pty) Ltd Postal Address : PO Box 1365 Westville 3630 Physical Address : 2 nd Floor IBM House 54 Norfolk Terrace Westville 3630 Contact Person : Katherine de Jong Address : kdejong@gibb.co.za Telephone No. : Fax No. : \ Rev 6/ Aug 2012