Social Safeguard Monitoring Report. Sri Lanka: Greater Colombo Water and Wastewater Management Improvement Investment Program - Tranche 1

Transcription

1 Social Safeguard Monitoring Report Project No January to December 2015 Sri Lanka: Greater Colombo Water and Wastewater Management Improvement Investment Program - Tranche 1 Prepared by the Colombo Municipal Council, Ministry of Provincial Councils and Local Government for the Asian Development Bank. This Social Safeguard Monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the terms of use section on ADB s website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area

2 Greater Colombo Water & Wastewater Management Improvement Investment Programme National Water Supply & Drainage Board ANNUAL SOCIAL SAFEGUARD MONITORING REPORT Project Management Unit Greater Colombo Water & Wastewater Management Improvement Investment Programme National Water Supply & Drainage Board No.65, St. Lawrence Road Colombo 06 Tel: ,

3 NOTE The annual safeguard monitoring report for year 2015 is mainly based on the status of the sub projects, progress of pipe laying work, land acquisition and location changes in proposed constructions under the Project 01 and Project 02 in Greater Colombo Water and Wastewater Management Improvement Investment Program during the year 2015.

4 Contents 01 Introduction Purpose of the Report Legal Frame Work for Resettlement Plan Scope of the Project System Rehabilitation- Colombo North Area (Package 01) Scope of Work Project Location Map Project Goal and Scope of Work Trial pit excavation work Resettlement Plan Update Pipe Laying Work Public Awareness Programme Grievance Redress Mechanism for Package I System Rehabilitation- Colombo East Area (Package 02) Public Awareness Programme Construction of NRW office in Maligakanda Construction of Ellie house Area Engineer s office Scope of the Project (Project 2 -ADB Components) Current status of the Project System Rehabilitation- Colombo West Area (Package 03) System Rehabilitation- Colombo South Area (Package 04) Construction of New Training Center with Hostel facility.-thelawala and LS Yard at Polwatte Construction of office buildings for Area Engineer- Maharagama Construction of office buildings for Area Engineer- Pamankada Booster pump house at Eli house reservoir site Scope of the Project (Project 2 AFD Component) Replacement/rehabilitation of pumps etc Supplying and laying of pipes from Gothatuwa to Colombo etc Construction of Booster Pump Station at Moragasmulla Construction of Ground Water Reservoir at Gothatuwa Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to Colombo City Limits Conclusion and further actions Annexes... 24

5 Abbreviations ADB CMC GCWWMIIP GRC GRM LAA NGO NIRP NRW NWSDB PCP PMU RP SPS UDA Asian Development Bank Colombo Municipal Council Grater Colombo Water & Wastewater Management Improvement Investment Programme Grievance Redress Committee Grievance Redress Mechanism Land Acquisition Act Non-Government Organization National Involuntary Resettlement policy Non-Revenue Water National Water Supply & Drainage Board Public Communications Policy Project Management Unit Resettlement Plan Safeguard Policy Statement Urban Development Authority

6 01 Introduction The Government of Sri Lanka is currently implementing the Grater Colombo Water & Wastewater Management Improvement Investment Programme (GCWWMIIP) to improve water supply and wastewater system in the Greater Colombo area. The expected impact of the Project is improved quality of life for the residents of Greater Colombo. This will be through (i) improving and expanding water supply network and reducing non-revenue water (NRW), (ii) strengthening and reforming institutions in the water sector for better service delivery and resource management, and (iii) building project management and implementation capacity in Greater Colombo area. This Annual Safeguard Monitoring Report has been prepared for aforementioned investment programme which involves: (i) increase water supply availability and efficiency in Colombo; (ii) enhance the distribution system and reduce NRW; (iii) establish a mechanism to reduce NRW; (iv) enhance the institutional, operational and project management capacity of NWSDB. 02 Purpose of the Report The ADB Public Communications Policy (PCP 2011) refers the Safeguard Policy Statement (SPS 2009) with respect to information disclosure related to project safeguard documentation states that ADB shall post on its website the safeguard documents submitted by the borrower and/or client. These safeguard documents include Resettlement (RP), and the social safeguard and environmental monitoring reports. It requires that semiannual monitoring report shall be submitted periodically over the total implementation period of the project, covering Environment, Resettlement and social safeguard issues. The above requirements are spelled out in this Social Safeguard Monitoring Report of the Project for the year of Legal Frame Work for Resettlement Plan The Resettlement Plan for GCWWMIIP has been prepared according to the National Involuntary Resettlement Policy (2001) and ADB Safeguard Policy Statement The land owners who lose land due to the project will be compensated at replacement value or land for-land where feasible. The policy framework and entitlements for the Project are based on national laws: The Land Acquisition Act, 1950 (LAA, amended in 1979) the National Involuntary Resettlement Policy, 2001 (NIRP); and ADB s Safeguard Policy Statement

7 The survey and assessment undertaken during preparation of the project indicated that the project will entail some degree of resettlement impact. Therefore GCWWMIIP is designed to minimize land acquisition and resettlement impacts. The Project will: 1. Utilize existing lands for rehabilitation of existing water supply facilities. 2. Utilize vacant Government land to the extent possible for new facilities. 3. Where Government land is unavailable due to constraints (proximity and elevation requirements) in locating facilities, land selected will minimize any dislocation. The above aspects are addressed as relevant in this report. 2

8 Greater Colombo Water and Wastewater Management Improvement Investment Program (Project 01) (ADB Components) 3

9 04 Scope of the Project Under project 01, Following improvements are proposed 1. System Rehabilitation- Colombo North Area (Package 01) 2. System Rehabilitation- Colombo East Area (Package 02) 3. NRW office for Maligakanda 4. Area Engineer s office at Eli house reservoir site System Rehabilitation- Colombo North Area (Package 01) Contract has been awarded to TODA-Sierra Joint Venture on 30th October Contractor is presently mobilized and is carrying out preconstruction works.ongoing works are trial pit excavation, design works and house to house surveying Scope of Work This Contract is for the water supply distribution network improvement in the group of subzones 1, 2,3,4,5,6,9,10,11 & 26 which constitute ten DMAs. The Name of the ten DMAs of the Colombo City North Area within the Colombo Municipal Council limits respectively are; Ellie house Mattakkuliya Riverside DMA (DMA 1) Ellie house North East DMA (DMA 2) Ellie house Mattakkuliya Seaside DMA (DMA 3) Ellie house East DMA (DMA 4) Ellie house South DMA (DMA 5) Ellie house South Central DMA (DMA 6) Ellie house Adjacent North DMA (DMA 9) Ellie house Adjacent West DMA (DMA 10) Ellie house West DMA (DMA 11) Gothatuwa CMC North End DMA (DMA 26) 4

10 Project Location Map 5

11 Project Goal and Scope of Work Goal: 1) Rehabilitation of North of Colombo city water supply scheme, update GIS database and DMA design 2) Establishment of hydraulically isolated DMAs for easy monitoring and reduction of water losses 3) Carryout NRW management within each DMA and reduce NRW to below 18% Scope: 1) Approximately 104 km of pipe lines to be laid 2) Transfer nearly 23,200 service connections 3) Nearly 9 km is considered to be rehabilitated with trenchless technology (de-scaling, re-lining, and pipe bursting) Trial pit excavation work Trial pits and trial trenches excavation works are carried out during the night time to minimize the public disturbances. Contractor has properly used traffic signs (Road works ahead & Mandatory signs) and safety equipment s (warning and safety sign boards, safety jackets, safety helmets, safety gloves,gum boots barricade tapes, traffic cones & blinking lights) have been provided. Note: One side of the road allowed for excavation of trail pits and trial trenches to minimize the disruption of the vehicle access in entering and exiting. 6

12 Resettlement Plan Update Due to the change of route of Transmission main, RP was updated recently (July 2015). Site visits, Business Survey & Focus Group Discussions were done to finalize RP. 7

13 Pipe Laying Work Pipe laying work commenced on 24th July 2015 with the final approval of the detail design of DMA 1 & 3. Work in DMAs 1 and 3 is in progress now. The contractor is equipped with all the safety gear for workmen, equipment necessary for road safety during the night work including lighting, excavation and road reinstatement, GPS equipment for recording locations of pipe and other utilities as well as for house to house survey. Following actions have been taken by contractor to minimize the impact to public and workers. Public Safety Particulars Providing access to people when site work are in progress Lighting the site at night time work Keeping site clean and tidy Implementation Every time one side is used and another side is allowed for travelling and transport Flash lights for lighting and safety indicators, luminous color boards Daily cleaning the sites after work Job creation for locals Particulars Social Impacts Welcoming environment to discuss public issues generated due to the site work, Establishing a complaints box at the site office Implementation As skilled/unskilled labors, drivers Grievance Redress Mechanism is established. Engineering staff to discuss with people, Educating the public prior to work 8

14 Occupational Safety Particulars Avoiding alcohol usage at sites Providing relevant facilities to workers Implementation Regular advisory activities and inspection Fire, sanitary, Food, Water etc. Monitoring health condition of the workers Regular advisory activities and medical treatments for workers with illnesses Safety equipment usage Usage of Personal Protective Equipment (helmets, jackets, boots, gloves) and regular inspection by Safety officers 9

15 Public Awareness Programme In consultation with the PMU of the NWSDB, a project awareness leaflet in all three languages (Sinhala, Tamil & English) was drafted by the contractor and distributed to the consumers in all DMAs. This leaflet gives an outline of the objectives and scope of the project as well as the benefits the consumers will derive from it. Before commencing the site work public is educated about the area that the civil work is to be done and about the inconveniences that they can undergo because of the construction work. Also they are instructed to take precautions for their own safety when the work is in progress. Distributed project awareness leaflet was attached as annex 01 10

16 4.1.8 Grievance Redress Mechanism for Package I Followings are the main objectives of establishing a Project Grievance Redress Mechanism. Ensure better safeguards mechanisms for implementation of subprojects. Resolve social and environmental grievances in the Project areas. Build up a relationship of trust amongst the project staff and the affected parties. Ensure transparency in dealings amongst stakeholders including affected parties through a proper communication system. Package I Grievance Redress Mechanism was established in 14 th October 2015 with the participation of Divisional Secretary of Colombo, Head of the Gramaniladhari, Grama Niladharies, Area Engineer Mattakkuliya, Project Manager of Package I, Deputy Project Director (PMU), Deputy Team Leader (PMU), PMU Social Safeguards Officer, PMU Environmental Officer, Contractor s representatives and representatives of relevant Community Based Organizations. The Social Safeguards Officer of the PMU initially briefed about the Grievance Redress Mechanism of the Project, importance of establishing GRM, Process of solving issues, Members of the GRC and explained the procedures and formats to be used including the reporting procedures. Composition of Grievance Redress Committee (GRC) is as follows. Divisional Secretary (Colombo) as Chairperson, Project Director Area Engineer (Mattakkuliya), NWSDB, NWSDB PMU Social Development/Safeguards Officer NWSDB PMU Environmental officer Public Relation Officer (NWSDB PMU), Director of the project NGO, Community Based Organizations (CBOs), The local representative of CEA and representatives of Road Development Authority (RDA), Provincial Road Development Authority (PRDA), Colombo Municipal Council (CMC) and concerned GN Officers may be invited to GRC meetings as and when required As per the decision taken at the above meeting, grievance redress/ suggestion forms, complaints / suggestion boxes and complain register were placed at the following four locations: 1. Divisional Secretary office -Colombo 2. Project Management Unit -Wellawatta 3. NWSDB, Area Engineer s Office -Mattakkuliya 4. Contractor office Mattakkuliya 11

17 Package I GRM establishment Meeting minutes and Attendance sheets were attached -annexure 02 and 03. GRM establishment - Package I 12

18 04.2 System Rehabilitation- Colombo East Area (Package 02) Tender was advertised on 02nd Jan 2014, which was closed by 25th April 2014 with extension. Evaluation were completed and Contract was awarded to KOLON GLOBAL Corporation on 12 Mar Advance payment for ADB potion was paid on first week of July. Contractor is presently carrying out the preconstruction works such as Hydraulic Model Analysis, Material Approvals, investigation works and House to house surveying. During the trial trench /pit excavation period, following are being carried out by the contractor to minimize the social impact of the people who living in the project area. I. Displayed adequate sign boards to provide information to the motorists II. Provide traffic controllers to manage the traffic by using illumination (Duel Color) traffic controlling battens. III. Distribute the public awareness notices to public to make them aware of the project & activities which are going to be done. IV. Closure of only half of the road to minimize the disturbance. V. Installing hazard warning flash lights to warn the motorists VI. Water spreading during the trench excavation to control the dust emission. VII. Properly cleaning the site after completion of work by using the water. Occupational Safety I. Utilize the Health & Safety Engineer and Safety Officer to ensure the occupational safety. II. Arrange proper lighting to reduce the accidents during the night work. III. Providing bathing facilities and washing facilities to the workers IV. Provide potable water for drinking purpose. V. Provide first aid facilities to the workers Public Awareness Programme In consultation with the PMU of the NWSDB, a project awareness leaflet in two languages (Sinhala & Tamil) distributed to the consumers before commencing trial trench work. Public is educated about the area that the civil work is to be done and about the inconveniences that they could encounter. 13

19 House to house surveying Awareness leaflet was attached in Annex Construction of NRW office in Maligakanda Current Status: Architectural Design of the building was completed and superstructure design was completed and sub structure design to be completed by PMU. Soil Investigation tender was awarded to Ms Soil Foundation (Borehole test completed). Bid document preparation for civil works in progress Construction of Ellie house Area Engineer s office Current status: Tender was recalled, as there were no eligible bidders. Eligibility criteria were revised and Tender published on , original deadline of submission of bid was on Later closing was extended up to 28 Jan Pre bid meeting was held on

20 Greater Colombo Water and Wastewater Management Improvement Investment Program (Project 2) (ADB Components) 15

21 05 Scope of the Project (Project 2 -ADB Components) Under project 02, Following improvements are proposed. 1. System Rehabilitation- Colombo West Area (Package 03) 2. System Rehabilitation- Colombo South Area (Package 04) 3. Construction of New Training Center with Hostel facility.-thelawala and LS Yard at Polwatte 4. Construction of office buildings for Area Engineer- Maharagama 5. Construction of office buildings for Area Engineer- Pamankada 6. Booster pump house at Eli house reservoir site 05.1 Current status of the Project System Rehabilitation- Colombo West Area (Package 03) Current Status: Bid was advertised on 01 st Dec 2014 and closed with extension on 20 th Mar SCAPC meeting was held for technical evaluation report on 07 th August 2015 and decided to call for clarifications. Accordingly clarifications were called & closed. Evaluated clarification report was submitted to SCAPC and subsequently two SCAPC meeting held on 23 rd November and 11 th December System Rehabilitation- Colombo South Area (Package 04) Current Status: Tendering was closed on 29 th August ADB approval was received for the technical evaluation on 28 th May /2015. The financial bids were opened on 29 th July The financial bid evaluation was completed & submitted to SCAPC meeting held on 04 th September At the meeting SCAPC directed TEC to resubmit the report excluding lowest evaluated bidder M/s Sinohydro. Then revised report was submitted to SCAPC and it was approved at the meeting held on 28 th October Financial bid evaluation report was submitted for ADB concurrence on 09 th November

22 Construction of New Training Center with Hostel facility.-thelawala and LS Yard at Polwatte Originally it was proposed to renovate the existing training center at Thelawala. However NWSDB Management decided to construct new training center at rear side of the existing training center premises. Accommodation facilities will be located at LS Yard Polwatta. Both selected sites belong to NWSDB. Current Status: Soil investigation was completed in LS Yard (the proposed land for construction). Architectural & Structural Consultancy contract was awarded to M/s Russell Dandeniya Chartered Architects on 29th September Preliminary design completed and municipal approval to be obtained Construction of office buildings for Area Engineer- Maharagama Bid was advertised on 22nd August 2014 & closed on 6th October Contract have been awarded to Ms/Luminex on 08th December Design: Design works fully completed. Construction: AC, Fixing of Fans, Electricity and Fixing of Aluminum Doors & Windows of 2 nd and 3 rd floors have been completed. Installation of Lift has been completed. Note: Safety and warning signboards have been displayed at site. No fatal accidents were recorded during the reporting period. The Contractor has fenced off safety mesh over the building 17

23 Construction of office buildings for Area Engineer- Pamankada UDA has agreed to provide selected land at Nawala Rd, Narahenpita on 30 years lease basis amounting to Rs.70, 570, with an annual nominal rental Rs.10, Advance payment of Rs. 10 million was paid to UDA by the project. Current Status: Architectural & structural consultancy bidding document preparation is in final stage. Document evaluation for soil investigation contract was completed and approved by PPC (Project Procurement Committee) minor on 17 th December

24 Booster pump house at Eli house reservoir site The proposed Booster Pump House at Eli House Reservoir site s land belonging to NWSDB. Hence land acquisition is not anticipated. Current status: Document preparation works completed & PPC and ADB approved. Bid document was published on 14 th December 2015 and will be closed with extension on 16 th February Bid evaluation in progress. Mechanical work Document preparation completed and sent to TEC. 19

25 Ambathale Water Supply Systems Improvement & Energy Saving Project (Project 2) (AFD Component) 20

26 06 Scope of the Project (Project 2 AFD Component) Scope of the project includes: 1. Replacement/rehabilitation of pumps at treatment plant and intake, establishing a SCADA system, construction of backwash recovery system and control building, and related works 2. Supplying and laying 5 km dia 1200 mm DI pipes from Gothatuwa to Colombo City Limits, construction of ground reservoir of 15,000m3, pump station and buildings at Gothatuwa; construction of booster pump station and a dia 500 mm DI pipeline to Moragasmulla 3. Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to Colombo City Limits Replacement/rehabilitation of pumps etc. The scope is as described above. Current status: Bid was called on 29 th April 2015 and closed with extension on 04 th September First stage technical evaluation was completed and sent to SCAPC for approval on 10 th December Supplying and laying of pipes from Gothatuwa to Colombo etc. The scope is as described above, which consist of pipelines, reservoirs and construction of pump stations. Current Status: Bid was published on 21th April 2015 & closed with extension on 28 th July Technical bid evaluation has been completed and submitted to SCAPC on 08 th October SCAPC decided to call the clarification which was called on 15 th October 2015 and closed on 29 th October Evaluated clarification report has been forwarded to SCAPC 21

27 Under above contract following improvements are proposed Construction of Booster Pump Station at Moragasmulla. Progress of Land Acquisition The selected land for construction of Booster pump house belongs to a private owner. Earlier owner had given his consent to sell the land. However due to a legal issue arisen, the Legal Section of the NWSDB did not suggest to purchase the land. Instead, it will be acquired under the Land Acquisition Act. Acquisition notice was gazette on 12 th August 2015 and initial payment has been deposited to Sri Jayewardenepura Kotte Divisional Secretariat office to process the acquisition of the selected land. Value of the initial payment is Rs.3, 750, The Ministry of Land has informed to Sri Jayewardenepura Kotte Divisional Secretariat to exhibit the acquisition notice in public places with mentioning the public purpose of the acquisition. Copy of Gazette notification and the letter send to Kotte Divisional Secretariat office by the Ministry of Land are attached as Annexes 05 and Construction of Ground Water Reservoir at Gothatuwa Progress of Land Acquisition The identified land for proposed construction belongs to the Ministry of Health. The NWSDB made several attempts to reach for officials of Health Ministry to finalize this land issue, but the attempts were not successful. The GCWWMIIP Staff has again initiated the discussion with the Hospital Management to settle this land issue and had several discussions during last ten months. The required land area was 1.1ha. During the discussions with Hospital Management, they requested NWSDB to reduce the land requirement as much as possible to avoid a building, which is having an archaeological value. Therefore, optimization of land was carried out, which resulted in a new requirement of land of 0.85ha. The IDH Hospital Management agreed to release the required land for 30,000 Cum Water Reservoir and Pump House subjected to the following conditions, a) The staff quarters affected due to the proposed installation should be reconstructed on a suitable location as directed by the Hospital Management. b) Ongoing Construction Activities of Area Engineer s Office should be terminated and handed over to them for their use. But NWSDB informed the Hospital Management that a new building could be constructed according to their requirement at any location they prefer. However, the Hospital Management has refused our proposal and maintained their terms. 22

28 The NWSDB has agreed to accept the conditions (a) and (b) provided that, the conditions (b) will be satisfied with construction of new similar building to meet Hospital Management s requirement, instead of transferring the on-going building to Hospital Management. However, NWSDB has still not been able to reach the mutual consensus with Ministry of Health on this issue. Current Status: 6.3 Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to Colombo City Limits. The contract was awarded to M/s JITF-KDESH JV on 01 st December A Cabinet Paper has been approved with a condition to include a clause to control the depth of excavation to less than or equal to 2.5m 07. Conclusion and further actions During the period of review, the Contractors of the on-going works have satisfactorily addressed the social safeguard aspects, with no major issues arisen. Monitoring of social safeguard issues have been maintained by the PMU and project implementation officers. The project will benefit the general public by contributing to the long-term improvement of water supply system and community livability in Colombo City. The potential social impacts are mainly during the construction period, which was proven to be minimized by the mitigatory measures and sound engineering and construction practices. The project s Grievance Redressal Mechanism established in one area has provided the citizens with a platform for redressal of their grievances and describes the informal and formal channels, time frame and mechanisms for resolving complaints about social and environmental performance. However, no grievances have been recorded through the GRM during the period of review in the project. 23

29 08. Annexes 24

30 Distributed project awareness leaflet-package 01 Annex 01 25

31 Minutes of GRM establishment Meeting -Package I Annex 02 26

32 27

33 28

34 Attendance Sheet of GRM Establishment Meeting-Package I Annex 03 29

35 30

36 31

37 32

38 Awareness leaflet -Package 02 Annex 04 33

39 Moragasmulla land acquisition Gazette notice Annex 05 34

40 A copy of letter which was sent to Sri Jayewardenepura Kotte divisional secretariat by Ministry of land Annex 06 35

41 36