ELECTRONIC PACKET. January 8, 2018 Special Commission Meeting. RELEASED: Wednesday, January 3, 2018

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1 ELECTRONIC PACKET January 8, 2018 Special Commission Meeting RELEASED: Wednesday, January 3, 2018

Item 4 COMMISSION FILE NO: 18-008-1 DATE INTRODUCED: January 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission)

4 Item 4 COMMISSION FILE NO: DATE INTRODUCED: January 8, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 SUMMARY: The Commission is requested to authorize the Executive Director to execute on behalf of the District Contract S06033C01, South Shore Water Reclamation Facility (SSWRF) Motor Control Center (MCC) Replacements Project Phase 1, with Next Electric, Inc., in the amount of $2,299,494. Next Electric, Inc., was the lowest responsible, responsive bidder among three bids received. Further, the Commission is requested to increase the total project cost (TPC) for Project S06033, Upgrade Medium and Low Voltage MCC s, by $249,800 for an amended TPC of $3,349,130 and to make a corresponding change to the TPC for Project M99001, Allowance for Cost and Schedule Changes. Further, the Commission is requested to restore the Executive Director s original delegated authority on Contract S06033D01, Engineering Services SSWRF MCC Replacements Phase 1. SSWRF utilizes more than 50 MCC s throughout the facility to distribute 480-Volt electric power to equipment critical to the operation of the treatment process, building lighting, and ventilation. Each MCC consists of circuit breakers located in cubicles surrounded by a steel enclosure located in the building that it serves. The reliability of MCC s throughout the plant is paramount to effectively treating wastewater. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Award_S06033C01_MCC_Phase1_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

5 SUMMARY (Cont d) Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 This contract will replace MCC s, which are between 30 and 50 years in age and have reached or exceeded their expected useful service life. The age and the limited availability or lack of replacement parts puts the MCC s at an increased risk of failure. The purpose of this contract is to replace the obsolete MCC s with new equipment to reduce the risk of failure and power outages at the plant. In some cases, multiple MCC s will be replaced with single units or with switchboards to improve electrical system efficiency. The general scope of work for this contract will: Remove 23 existing MCC s. Furnish and install nine new MCC s. Furnish and install seven new switchboards. Furnish and install related electrical panels, controls and devices. Furnish and install temporary electrical systems to maintain plant operations during construction. Change door locations for three electrical rooms and other related work. The duration for this contract is approximately 21 months. The low bid received by the District is greater than budgeted, and staff requests to increase the TPC accordingly. Staff added scope to the project after the 2018 project budget was established. This additional scope consisted of conduit seals between electrical rooms and process areas, which will reduce risks related to spread of fire and explosion impacts. In March 2016, the Commission authorized the Executive Director to execute Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1, with Applied Technologies, Inc., in an amount not to exceed $495,247. The scope of Contract S06033D01 includes engineering design services, applications engineering, developing construction bid documents, and engineering services during construction. 2

6 SUMMARY (Cont d) Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 The Commission has delegated to the Executive Director the authority to make cumulative architect and engineering service contract amendments up to $50,000 for contracts less than $500,000 as approved by the Commission. As the original contract amount was $495,247, the Executive Director has $50,000 in amendment authority. The Executive Director utilized $49,134 of this authority during the design phase, leaving a balance of $866. The project is now moving to construction. Engineering services are needed during construction, and Contract S06033D01 includes such engineering services. Staff requests to restore the Executive Director s authority in case additional engineering services beyond those already scoped are needed. Consistent with the Agreement for Management, Operations, and Maintenance Services between the District and Veolia Water Milwaukee (VWM), VWM will make up to a $160,000 contribution to the District for this project. 3

7 RESOLUTION Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, is awarded to Next Electric, Inc., in the amount of $2,299,494, and that the Executive Director is directed to execute a contract on behalf of the District. FURTHER RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the total project cost for Project S06033, Upgrade Medium and Low Voltage Motor Control Centers, is increased by $249,800 for an amended total project cost of $3,349,130 and that a corresponding change is made to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. FURTHER RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director s original delegated authority is restored on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1. 4

8 Capital Budget Fiscal Note Total Project Cost RELATING TO: Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 Capital Project Number(s) S06033-Upgrade Medium & Low Voltage MCC's Impact of Requested Action on Total Project Cost: X Increase Decrease New Project No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $3,099,330 Previously Approved Changes $0 Approved Total Project Cost $3,099,330 Requested Total Project Cost $3,349,130 Requested (Increase)/Decrease ($249,800) Action to be taken to Long-Range Financing Plan to address Total Project Cost change X Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments The increase in total project cost reflects actual bids received. Budget Review by: Date: Theresa Zwieg 12/13/2017

9 Award of Contract S06033C01, South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 Procurement & S/W/MBE Summary Information Contract # S06033C01 Cost Center: ENG South Shore Water Reclamation Facility Motor Control Center Replacements Project Phase 1, Approve Changes in Total Project Costs, and Restore the Executive Director s Original Delegated Authority on Contract S06033D01, Engineering Services - South Shore Water Reclamation Facility Motor Control Center Replacements Phase 1 BID SUMMARY Bid Opening Date: 12/12/2017 Total SWMBE Local # of Bids # of Responsive Bids Bidders Price Responsive? Responsible? % Sub % SWMBE Next Electric, Inc. Waukesha, WI Staff Electric Co., Inc. Menomonee Falls, WI PieperPower - Milwaukee New Berlin, WI $2,299, Responsive Responsible 32.3% 20.0% $2,497, Responsive Responsible 26.9% 22.5% $2,678, Responsive Responsible % SUBCONTRACTOR INFORMATION Type Subcontractor Name Type of Work % Amount MBE Allcon, LLC Butler, WI Electrical Installation 20.0% $460, Non-SWMBE Kotze Construction Co., Inc Concrete & Building Milwaukee, WI Mods 5.2% $120, Non-SWMBE Doral Corporation Milwaukee, WI Rigging, Steel 5.8% $133, Non-SWMBE Butters-Fetting Co., Inc. Milwaukee, WI Mechanical, HVAC 1.3% $28, /22/ S06033C01

10 ECONOMIC DEVELOPMENT ELEMENTS Workforce Requirements Sanitary Sewer Service Area (SSSA) Employment: 45% Target Area (TA) Employment: 20% # Apprentices Required: 2 OUTREACH INFORMATION The Procurement team performed the following outreach: advertised in the Daily Reporter, sent an notification to all registered firms in the general construction, electrical and mechanical contracting categories, sent targeted s to 88 potential prime bidders and targeted s to 36 SWMBE, and notified the various local chambers of commerce. The bid opportunity is also publicly accessible from the MMSD website and Quest CDN. Quest CDN also performs outreach to its users when a bid is posted. S/W/MBE Planholders: Belonger Corp., In Control, Inc. If no or low S/W/MBE participation, explain why: N/A Additional Comments: PieperPower-Milwaukee did not provide subcontractor information, only an indication of 14.2% SWMBE participation. AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: Next Electric, Inc. Leo Maney (262) leo.maney@nextelectricinc.com EEO DATA Local or National Office? Local Total # of Employees 133 Total % Total % Minorities % Females 7 5.3% African American 6 4.5% African American 0 0.0% Asian 0 0.0% Asian 0 0.0% Hispanic 5 3.8% Hispanic 0 0.0% Native American 0 0.0% Native American 0 0.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 12/22/ S06033C01

11 January 2018 Sun Mon Tue Wed Thu Fri Sat 1 NEW YEAR S EVE (OBSERVED)- MMSD OFFICES CLOSED 2 NEW YEAR S DAY (OBSERVED)- MMSD OFFICES CLOSED Operations Committee-9:00 a.m. PF&P Committee-9:05 a.m. Special Commission- 9:10 a.m MARTIN LUTHER KING, JR. DAY Commission-9:00 a.m

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